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What is an MSDS?

An MSDS is a document containing important information about a hazardous substance and must state:

• a hazardous substance's product name
• the chemical and generic name of certain ingredients
• the chemical and physical properties of the hazardous substance
• health hazard information
• precautions for safe use and handling
• the manufacturer's or importer's name, Australian address and telephone number.

The MSDS provides employers, self-employed persons, workers and other health and safety representatives with the necessary information to safely manage the risk from hazardous substance exposure.

It is important that everyone in the workplace knows how to read and interpret a MSDS.

Access to a MSDS can be provided in several ways including:

• paper and microfiche copy collections of MSDS with microfiche readers open to use by all workers
• computerised and internet MSDS databases.

The register of MSDS should be used as an information tool to make sure everyone is involved in managing hazardous substances exposure at the workplace.

A MSDS should be reviewed whenever there is:

• a change in formulation which:
  • affects the hazardous properties of the substance
  • alters the form, appearance or mode of application of the substance
• a change to the hazardous substance which alters its health and/or safety hazard or risk
• new health and/or safety information on the hazardous substance such as exposure standard changes or a substance previously considered not harmful is now established to be harmful (e.g. carcinogenic
• at least every five years.

In respect of MSDS and labels, employers and self-employed persons must:

• Obtain an MSDS of a hazardous substance from the supplier.
• Keep a register containing a list of all hazardous substances used at the workplace and put a copy of any MSDS obtained in the register.
• Take reasonable steps to ensure the MSDS is not changed other than by the manufacturer or importer.
• Keep the MSDS close to where the substance is being used.
• Ensure a label is fixed to a hazardous substance container.
• Ensure warnings are given about enclosed systems containing hazardous substances.

Retailers are not required to distribute MSDSs. However, if a hazardous substance is purchased from a retailer, and the substance is for use at a workplace, an MSDS can be requested from another supplier of the hazardous substance such as the manufacturer or importer.

In certain circumstances a supplier must provide copies of the MSDS to the workplace and fix a label to the containers of all classified hazardous substances because the substances:

• are on the National Occupational Health and Safety Commission (NOHSC) List of Designated Hazardous Substances
• on the designated list and are contained in a substance above a certain concentration