One Arizona Real Estate Virtual Assistant's Tip, Tricks & Advice for the Savvy Real Estate Professional

Phone: (480) 463-4971

Toll Free: (800) 403-2430

Real Estate Virtual Assistant Quick Tip.... Screening Leads!

Fri, 16 Oct 2009 12:11:30 -0500

DID YOU KNOW..... Your Real Estate Virtual Assistant can be used to screen your leads to make sure they are qualified.

You and your Real Estate Virtual Assistant can come up with a script that works for both of you that has specific questions to help asses the seriousness of your leads. If you have any paperwork, questionnaires or anything else you like to have your leads fill out then your Real Estate Virtual Assistant can manage these tasks for you. This can often be a time consuming task for a Realtor. Let your Real Estate Virtual Assistant take this task off of your hands!

If you are working with a mortgage broker you can have your Real Estate Virtual Assistant send any leads that are not pre-qualified to your mortgage broker. Your REVA can follow up with both the mortgage broker and your lead to make sure that the process has been started and keep up to date as to what is going on and where they are at in the process. Once they are pre-qualified this will help to aid in the search for a home for both you and the buyer.

If the lead is a seller you can have your Virtual Assistant schedule the listing appointment, fill out information pertaining to the property and assist you with any listing presentation tasks that you may need. She/he can follow up with the seller to confirm the appt and make sure everything goes smoothly.

Just another quick tip from your Real Estate Virtual Assistant!

Skye Hawk

Phone: (480) 463-4971

Toll Free: (800) 403-2430

Real Estate Virtual Assistant Quick Tip.... Marketing You!

Thu, 15 Oct 2009 12:51:08 -0500

DID YOU KNOW..... Your Real Estate Virtual Assistant can be used to market well, YOU!

Now we all know your REVA can be used to market your properties but did you ever consider to have your Real Estate Virtual Assistant market you. Each business should be marketing their services at least 30 minutes everyday. This can be a time consuming task but this is something that your Virtual Assistant can do for you. You know how useful your assistant is when it comes to marketing your properties give it a whirl and have your assistant create a couple of marketing pieces that can be marketed online or off for you on a daily basis.

This can include your farming campaigns, expired listings and FSBO campaigns, online and offline marketing and warm/cold calling. Your assistant can post items online and schedule direct mail pieces to be printed and mailed. Some additional marketing can be blog posts about your services or what great services you have provided to a recent client. Your Real Estate Virtual Assistant can also manage your referrals from previous clients to post in your website or in your marketing collateral.

Just another quick tip from your Real Estate Virtual Assistant!

Skye Hawk

Phone: (480) 463-4971

Toll Free: (800) 403-2430

A Trail of Toast... Tracking your Tweets on Twitter

Wed, 14 Oct 2009 13:28:09 -0500

This is a great tool for Virtual Assistants who handle multiple Twitter accounts (personal and clients).

Via Sheri Moritz (Real Living Realty Experts):

I have to admit that this week Twitter Tuesday had me feeling like Toast. Not like eating it this week but feeling like it. So I apologize that as much as I wanted to get the Twitter Tuesday Tip out yesterday I just couldn't get the energy together to do it. The good thing about being under the weather is that I have had a chance to spend time playing around learning a few more Twitter tools. As many of you know I wrote ablog a few weeks ago on Tweetdeck. Hopefully you have had an opportunity to check it out and learn your way around.

Today's Twitter Tip is Hoot Suite which is very similar to Tweetdeck with a few KEY advantages. Don't we all send out Tweets wondering "am I wasting my time" or "is anyone even reading my Tweets"? With Hoot Suite you can track how many people have clicked on a link in different Tweets. Just think, you could tell your sellers that you listed their house via Tweetlisteronn Hoot Suite and 10+ people linked today via Twitter and 140 total for the week. Not only does this show your seller that you are marketing their home; it shows them that you are tracking the results and ahead of the curve on technology. Try different wordingto generate traffic to your website with different key words and see what generates more traffic. In addition tracking HootSuite has the ability to schedule Tweets to happen later. Now you don't have to constantly be retyping posts or trying to remember to Tweet about your listings and business it will happen automatically for you when you scheduled it. You can also promote your business at different times of the day to get more exposure to people in other areas that may be on Twitter at different times of the day. Maybe you are having an open house from 1-3 on Sunday and know you wont have Internet connection at the house...just schedule a Tweet in advance reminding possible buyers to stop by.

**Caveat** Please do not use this as an opportunity to put Twitter on autopilot to spam out your listings and beg people for business. It is important to understand that Twitter is a conversational tool and the fastest way to lose followers is to only talk about your business or constantly throw ads at them. Try to have a good balance of conversation and auto Tweets for business purposes. If you build relationships with people on Twitter they will help Re-Tweet your business information if they find that information valuable to their followers.

Check this video out to learn more about Hoot Suite. Check back and let me know what you think after you track your first Tweet. I would love to hear some feedback.

Want to receive Twitter and Social Media tips on your Facebook wall? Then do me a favor and head on over to Facebook and join our Facebook fan page for Real Estate Professionals using Twitter and well as my Boot Camp 4 Social Media Facebook fan page.

To get your Twitter Tuesday (Wednesday this week) updates jut hit the subscribe button!

Real Estate Virtual Assistant Quick Tip...Buyers/Sellers Lists and COI

Tue, 13 Oct 2009 15:12:36 -0500

Did you know...that you can utilize your Real Estate Virtual Assistant to contact your buyers list and to create a marketing "schedule" to keep in contact with your lists and COI?

Your Real Estate Virtual Assistant can assist you in setting up a schedule for contacting your buyers/sellers and COI. If you had your assistant call 25 leads a day that is125 leads a week and 500 leads a month! Calling 25 leads a day should take about an hour a day this is a great way to start the momentum of reaching out to your leads and COI. As time goes on you can have your assistant incorporate emails, direct mail and other great pieces into your marketing plan.

Week One: Call 25 leads a day

Week Two: Call 25 new leads a day and email 125 leads from week one ( doing a mass email for all as BCC should take a very short time)

Week Three: Call 25 new leads a day, email the 125 leads from week two and take a break on the week one leads.

Week Four: Call 25 new leads a day, email the 125 leads from week 3, send out a direct mail to the leads from week one and take a break on the leads from week 2.

To simplify this process have your leads put on a drip email campaign and have your assistant call the 25 leads a day and work in some direct mail pieces into your campaigns. Keep in constant contact with your database keep everything updated this will help to utilize these contact lists that you have built.

Remember out of sight out of mind let your leads feel like they have a personal connection with you. Make sure to have detailed notes in your CRM file for that lead. If you speak to the lead and they mention a new job or a new baby etc make sure and mention that in the next phone call you can say, so have you started your new job? or how is the baby doing? Little things like this go a long way!

This is just another way your Real Estate Virtual Assistant can assist you and eliminate some of the "headache" work.

Skye Hawk

Phone: (480) 463-4971

Toll Free: (800) 403-2430

Real Estate Virtual Assistant Quick Tip...

Mon, 12 Oct 2009 12:42:33 -0500

Did you know...that you can utilize your Real Estate Virtual Assistant with showing schedules and feedback?

Your Real Estate Virtual Assistant can assist you in setting up previews and showings for your buyer clientele. A good Real Estate Virtual Assistant will get the showings set up with a scheduled time have it all mapped out and include all showing information. Your Real Estate Virtual Assistant can also provide feedback either online, email or via phone to those listing agents.

Your Real Estate Virtual Assistant can also assist with the showings and feedback of your sellers. Your REVA can assist with setting up and scheduling buyers agents to show your listing, confirm appointments so there is no mix up and request feedback from the buyers agents. Your REVA should also be preparing a report for your sellers once a week on any showings that took place with their listing and include any remarks or feedback on their home.

This is just another way your Real Estate Virtual Assistant can assist you and eliminate some of the "headache" work.

Skye Hawk

Phone: (480) 463-4971

Toll Free: (800) 403-2430