Is Your Customer Service This Great?

Car Paint Care TipsThe first thing I said when I got home was, "I am never going anywhere else except Donny Hitch for body work on my car!"

This week I have had several customer service experiences. Four were horrible, and two were very pleasant and have won my customer loyalty. The most outstanding one, I must pass along to you. My question is, what could we do for our client that is comparable?

I had to get body repair on my car this week, and I used a company recommended by my insurance agency, Donny Hitch, Oak Ridge, TN. I had never heard of him, but I just wanted to get the work done. I determined to use him, as long as his estimate seemed reasonable. I walked in without an appointment, and within 5 minutes he looked at the car. Less than ten minutes he had my estimate ready, and I said I wanted him to do the work. They made all the arrangements for Enterprise Car Rental to be there on my scheduled day to pick me up and get a rental car. They estimated that the work would be done by Wednesday afternoon.

On Monday, I dropped off the car for the repairs. As before, there was nothing particularly spectacular. They just did their job efficiently with friendly faces. I got a call about 12 p.m. on Wednesday that the work would be done at 4 p.m. When I arrived, I briefly looked at the car and could tell the work was great, which was what I had hoped. They could have stopped there, and I would have been a satisfied customer.

They gave me the key and the paperwork, "Oh, and by the way, there is a lifetime warranty for that paint job," said the friendly but professional receptionist.  I was totally shocked by that, since any other place has only warranted paint for one year.

As we continued to deal with the paperwork, the receptionist started giving me instructions about how to Car Touch-up Paintcare for the car to protect the paint job. "You shouldn't wax it for three months, but in three months we give your car a free wax. We clean your car and wax it and check to make sure the job still looks all right." Would you like to go ahead and schedule it?" I did; I was so please. They were booked solid until the end of January. I picked a day, and I was off.

When I got to my car, it looked to me as though the carpets had been vacuumed and the windows cleaned. A tag was hanging from my rear view mirror that had tips about how to take care of the paint job. And I had a paper rug under my feet. Still reeling from the lifetime warranty and the free wax job, something else kept catching my eye. Hanging on my light knob was a "thank you" bag with a bottle of matching paint. I was forever hooked as one of their clients.

I want my clients to feel the way I felt when they are through with me. What are some great things we do as real estate agents to create the same customer loyalty?

 

Cathy Glass, Realtor®

 
Post is included in group: Certified Residential Specialists
Post is included in group: Totally Tennessee
Post is included in group: Out Of The Box!
Post is included in group: Learn to be a Top Producing Listing Agent
Post is included in group: KnoxvilleNetwork

55 Comments on Is Your Customer Service This Great?

JUL
10
234,305 Points 4 Featured Posts Outside Blog

Wow!  Now that is customer service.  That is how we all want our clients to feel. Little hard to do so with reo's etc but this is the level we strive for.  Thanks for sharing your story!

11:03am • #1

Dear Cathy:

Wonderful example of customer service.  We have noticed that this economy has spurred many people to give greater service.  I have seen in the market when shelf stockers are accompanying to find a particular item, and at department stores, etc.

One thing a realtor can do for a new homeowner is introduced them to their neighbors, (given that you know the neighborhood) and or send their photos with the just sold card you send to that neighborhood.  This has been done by several of our clients in small communities, and it has worked beautifully. 

Wishing you continued success

 

11:13am • #2

That is great customer service this is how all clients want to feel like when they leave your office. Don't you want them to feel that way so they will tell their friends how great it was?

Have a great day!

Kim White

11:25am • #3
5 Featured Posts

Hi Cathy, Now that is definitely the level of customer service we should all strive for in giving to our clients. I bet you've told everyone you know about that car shop...which will bring them a lot more business. If we treat ours the same we should expect to receive a lot of referrals--essentially, having people out there building your business for you.

Have a great day,

Anne Rains

11:39am • #4
247,889 Points Outside Blog

That is stellar service, indeed!    The gift to you was the "surprise" of it all.    That's what we need to be doing...surprising our clients with that "extra care".    It's what makes it "personal".

11:52am • #5
370,108 Points 16 Featured Posts Outside Blog

I love to hear an witness these types of service stories. There are still many that shock me (not real estate related) meaning the lack of part. Yet it's the little things that count. ~Rita

12:02pm • #6

Hi Cathy. For short sales yes... Sometimes I have to remove trash from the house and vacuum the carpet then leave my card on the counter for potential buyers LOL All part of my job to get it sold of course.

1:03pm • #7
116,249 Points 7 Featured Posts Localism Sponsor

WOW that is awesome service! Thanks for giving me some good ideas! :)

1:17pm • #8
1 Featured Post

Hi Cathy, That is a great story about customer service!  Customer service is something that I rely on with my personal business.  Referred clients are some of the best and the only way to get those is to show great customer service every time I meet with someone.  This has given me some good ideas to add for my clients satisfaction. Thank you!

1:29pm • #9
157,111 Points 1 Featured Post

That is above and beyond the call of duty.  I wonder if he can recommend someone down here.  My car needs a facelift.

1:30pm • #10
1 Featured Post

Talk about customer service! That is absolutely amazing that an auto body shop went that far to ensure customer satisfaction! This is definitely something we as Realtors need to think about, if we want to have "forever" clients!

1:58pm • #11
304,465 Points 12 Featured Posts Localism Sponsor Outside Blog

Hi Cathy,

Great story and waxing and cleaning 3 months later??? Talk about exceeding expections, that's a great lesson for all of us.

 

1:58pm • #12
2 Featured Posts

Short answer, "no."  However, this is the attention to detail and doing the small things that really matter.  Quality stuff.

2:02pm • #13
3 Featured Posts Hit Router

Hey Cathy--I love this blog, and I am going to send it to every person in my office. There is a book called "Raving Fans" and it more or less tracks what your car service compmany has accomplished here. You are not just a satisfied customer; you are a raving fan who will tell anyone who will listen, including Active Rain Nation, how great this company is.

Thanks for this presentation. I am a Massachusttes title attorney with more than 40 years of experience, and I think I am still learning a lot about "customer service"

Elliott Topkins

www.topkinsandbevans.com

2:09pm • #14
206,775 Points 13 Featured Posts Outside Blog

Cathy -- I love your story of how this company exceeded your expectations!  And now it has me thinking of ways I can provide that level of service to my clients.  There is just no amount of advertising budget that can buy what you just wrote about.

2:54pm • #15
2 Featured Posts Localism Sponsor

GREAT STORY!  It certainly did cause me to stop and think about the importance of those little extra touches.  Thanks for sharing.

3:27pm • #16

Wow!  What an awesome experience in customer service.  We need more businesses like that here in Alabama.  Although us Southerners tend to be service minded.  All agents need to go that extra mile for their clients as well!  Thanks for sharing.

3:29pm • #17
1 Featured Post

Thank you for sharing!  Yes, I want to WOW all of my clients, too!  That's why I follow Joe Stumpf and implement his By Referral Only strategies.  He's got some awesome strategies for real estate agents and lenders along these lines.  Just like I want to be my clients' Personal Real Estate Consultant for Life, I will be a By Referral Only member for life!

3:47pm • #18
456,224 Points 10 Featured Posts Outside Blog

That is a tremendous customer service.  I guess I need to up my customer service.

4:14pm • #19
6 Featured Posts Outside Blog

Boy, Cathy, I'm really lucky that today I did something above and beyond. Otherwise, I'd have been to ashamed to comment! You've got me thinking what to do tomorrow, Sunday, etc.

4:31pm • #20
143,092 Points 22 Featured Posts

Hi Cathy, 

Sounds like they know how to treat a girl right! :) I like to send my clients one year anniversary gifts, christmas gifts, summer gifts, and I cook some clients dinner. I love to cook, and it seems to work for me! :)

-Lisa

5:06pm • #21
125,631 Points 5 Featured Posts Outside Blog

Cathy - How refreshing to have great service, especially when other experiences that week were horrible.  I always try to follow up with a phone call, I also drop e-mails just to say hi and to see how things are going.

5:26pm • #22
117,611 Points 4 Featured Posts Outside Blog

That is an amazing story!  What awesome service!  I too had an opportunity to have body work on my car about a year ago and had a similar experience.  Even the insurance company was amazing.  They called me every day to update me on my car's progress.  Since this was not my real estate vehicle, but my treasured red mustang convertible known as my "BABY" I was bowled over that they were so attentive.  Everyone was fabulous to deal with.  The guy who delivered my car to me explained that in painting my bumper they had to remove my Harley Davidson decal and offered to go buy me another one.  I thanked him profusely and told him I could handle that.  Now that is customer service.  We should all be so attentive to our clients and customers.  Great post, thanks for sharing!  Have a great weekend.

8:11pm • #23
189,639 Points 1 Featured Post

Customer service is what it should be about. Sad to say there's not a lot of good customer service around these days. That's why when I find some, I  R E A L L Y appreciate it and commend those that are offering this service.

Patricia

8:40pm • #24
1 Featured Post Localism Sponsor Outside Blog

Cathy,

I want my customers to feel the way I want to feel when I'm on that side of the transaction: like I am visible and that my wants and needs and concerns matter.

"Treat others the way you want to be treated."  The Golden Rule has been around since God was a child, and it blows my mind how easily it's forgotten (even by me on my cranky, hormone-twisted, chocolate-lacking days).

But it is something that we should all constantly strive for....whether in our business or personal lives.

As your post attests, being treated like you matter is an awesome feeling.

Pass it on!  :)

9:55pm • #25
225,479 Points 2 Featured Posts Outside Blog

Hi Cathy~ What a nice reminder how important it is to go the extra mile for our clients as well as make them feel they are the only one that matters! 

10:12pm • #26
596,572 Points 34 Featured Posts Localism Sponsor Outside Blog Hit Router

They did a great job.  I have dealt with a few body shops in my time that needed some lessons in a dark alley...  And what they did was take each step and make it just a little better... we can ALL learn from that. 

11:26pm • #27
178,488 Points 6 Featured Posts Localism Sponsor Outside Blog Hit Router

This was definitely a story to inspire. Now, I've got to come up with some ways to go above and beyond...

11:47pm • #28
JUL
11

I think this economy has had a purging effect on those businesses (and realtors) blatantly lacking in customer service.  The greatest reward of serving my clients is the satisfaction of knowing they are HAPPY.  I am certain of that when they recommend me to those they care about.  This is how I know I am in the right business...I love it everyday!

Thank you for the great post....it inspires me to come up with more creative ways to make my clients feels special...and I LOVE the idea of "Surprise"...

8:27am • #29

Cathy,

Thanks so much for sharing.  It's amazing how many Realtors just don't get it.  Our customers love our "extra service".  Your story just gives us more ideas. 

Thanks again

Judy and Jerry

Judy and Jerry Ryan
8:44am • #30
121,128 Points 1 Featured Post

Great post. I just wrote a blog on Customer Service vs. Customer Elation. It sounds like you are elated with their service! Thanks for sharing.

8:54am • #31
1 Featured Post Localism Sponsor Outside Blog

Great post.    

My personal "hero" in this area is our Insurance Agent, Greg MacAcvoy. My wife's family has been doing business with Greg and his father for 40 years. We have moved a couple of times and we now live about an hour and a half from his office, but we do our business with him by phone and email.

About 4 years ago, the wall mounted mirror in our bathroom developed a small crack - over about a month it grew until it went from one corner to the other. Pretty big mirror as it covered the wall above our double sinks. I called Greg to see if the cost of having someone replace it would be covered.

It was - but he said for the cost of a mirror Vs the deductible we probably should replace it ourselves. Now anyone who knows me well knows that I don't get along with tools. I can barely hang a picture on the wall without it falling. So I told him we'd go ahead and put in a claim.

Instead, he told me to measure the size, order a new piece from a local glass dealer and he'd come over and hang it for me. He drove to my house and hung the mirror on a Friday night. I bought him pizza.  I will never switch insurance and I recommend him to everyone I know.

What Donny the body guy did for you was to differentiate himself from the other body shops.  There are lots of people who will do a decent job at repairing and painting automobiles. 

Just like there are dozens or - hundreds of Realtors in an area that a buyer/seller can choose from.  You have to ask yourself constantly "Why should someone choose me".  The things we can do will vary but I can guarantee you is that it is more than just finding listings for them.

As for me - I live by the motto of treating every customer the way I would treat my Mother if she were the client. There are tons of extra things that we can do  - and none of them are particularly expensive.

 

9:25am • #32

Cathy:  There's gold there, buried in them hills of your blog.  Without a product to offer, after all, what do we, as Realtors, have to sell but our service?  Word of mouth and referrals propel us forward for the longhaul.  (16 Years for me)  That comes from service, ethics, smarts. 

Good story, thanks for sharing.

 

 

Jackie Davis
9:39am • #33
155,752 Points 4 Featured Posts

Okay, it's time to revise the new business plan from last week. We do things like annual CMA's, but this company you dealt with sure showed the way. It is not enough to give really good service anymore, it has to be exceptional.

11:38am • #35
2 Featured Posts Outside Blog

Great story, Cathy! I was a Customer Relations Manager in a previous life and great customer service is one of my passions. There are actually 3 rules of customer service, and Donny Hitch hit them all:

1) The Golden Rule: Treat others as you would have them treat you.

2) The Platinum Rule: Treat others as THEY want to be treated.

3) The Double Platinum Rule: Treat others the way they don't even know they want to be treated.

While the Golden Rule has been around forever and is the basis for provding good customer service, it is somewhat limiting in that it makes the assumption that everybody wants to be treated like you do, that everyone has the same expections. While this is a good baseline to start your quest towards a great customer experience, you have to take it to the next level.

If the Golden Rule is more about you than the customer, The Platinum Rule turns that around and makes it all about them. If you don't give the customer what they want (or worse, give them what they DON'T want), then your value is negated in their eyes. You have to make every concerted effort to KNOW what they want in order to make yourself stand out and really wow them. With all the methods of information gathering at our command these days, there's no reason why you can't find out what they want, and NEED.

Now, the Double Platinum Rule takes this approach one step further by shifting the focus from providing the customer with what they want to providing what they don't yet know they'll want or need. For example, if the house your client just bought is going to need a lot of painting or help with the landscaping, provide them with discounts for those services from local vendors (Lowe's has a program of this type that Realtors can sign their clients up for).  If they're new to the area, give them a list of local businesses that they will find helpful, such as grocery stores, insurance agents, doctors, landscapers, electricians, plumbers, etc. They'll need all, or most, of those services eventually. When Donny Hitch gave you that bottle of paint, he knew that, at some point in time, you'd get dings in the paint that you'd need to touch up. He was thinking ahead to your future needs, and fulfilled that need now, even though you didn't need it now. The bottom line is to ANTICIPATE their wants and needs and do whatever you can to fulfill them. Don't just meet their expectations, EXCEED them. Wow them. Make it so that anytime your name is mentioned, they can't say enough good things, or when someone mentions real estate, your name will automatically pop out of their mouth. Be creative, be innovative, be proactive. That's what helps create Raving Fans, as Elliott mentioned above (a GREAT book, BTW).

Now, who'll be the first to create a TRIPLE Platinum Rule (Or maybe the Rhodium Rule, as rhodium is almost 4 times more valuable than platinum)?? Thanks again for a great post!

11:47am • #36
Hit Router

Hi Cathy, Wow what great service!  I don't think I have ever encountered service so nice.   I know we do, and should try to give out this kind of service in our real estate.   thanks for sharing 

12:01pm • #37

Great post thank you.  I often struggle with finding ways to stand out.  When I was in the restaurant business there were many ways to make a difference but in real estate I struggle with ideas.  Anyone willing to share what they do specifically?  Thanks in advance

Bill Bergen
1:02pm • #38
Hit Router

Very good example of how creating customer loyalty is the goal, not just customer satisfaction.

1:24pm • #39

Good Morning Cathy...

What a great story to share...All of us in the industry (Real Estate & Mortgage) can learn from this...

I am certain that most of the professionals in our business strive to excell in the service department, but a gentle reminder like this, is always beneficial...

Thanks for sharing...

Ron Wohlfarth

 

Ron Wohlfarth
1:28pm • #40

I'll say to Pat & Wayne, those are good rules, but really - platinum should be the standard we start at... Sadly it is not.

So lets measure out the Rhodium rule - it is a great excercise to get ideas:

I apply the platinum rule, I don't consider this "great" customer servicel, I just consider this the way I do business - and naturally - this follows this kind of service all the way through escrow. Even if the lender called to tell them something, I will call and see if there are any questions about it, there usually are.
Obviously there is a gift basket for closing - I have mine custom made - and I change things around a bit. Instead of fancy pate's and lots of filler... I have the besket filled with healthy snacks, re-usable water bottles (those from Camelbak are great), I make sure to have 5 personal brochures, a picture hangin kit and a few other things added to the basket. If I know of stuff they may need or want, I will put that in there as well - once added an electric drill...
Guess what - my clients RAVE over the basket - and they make sure to point that out to their friends and family.

Next, once they have the keys... I give them a day to rest, get situated, figure out the utilities - all that stuff (yes, I have a lovely branded sheet with utilities on it).
On the second day, I call them again, they usually have a question about something, and I make sure to find time in my day to swing by and help them with anything they need.

I also go over the Home warranty with them, explain how it works, what to look for and what to expect - Ah yes, I get them a home warranty if they don't want to pay for it...


Should I mention that pretty much all my clients turn into good friends of mine? Friends where I can walk through the door any day and be greeted like family.

Ah - you know what my secret is? I have NEVER said "buyers are liars". If that term is in your vocabulary, I believe you are in the wrong business.

Now do me a favor, give us more constructive ideas - I would like to improve my service further.

Terkel

1:55pm • #41

Cathy,

That was truly great service! My car serviceman (Brasure's in Selbyville Delaware) is absolutely wonderful! I actually carry HIS business card with me and pass it out when I see someone in need a car help.  Ocean City, MD is a resort town and when a tourist is "broken down" they're always greatful to have someone LOCAL (3 miles away!) to call.  And, of course, I also give them MY business card!

Kathy Opatka

 

2:43pm • #42
164,386 Points 6 Featured Posts Outside Blog Hit Router

Good example of excellent customer service, something we should all be striving for. It really stands out in today's society.

2:55pm • #43
201,108 Points 2 Featured Posts Outside Blog

Glad you had great customer service & courtesy for YOUR time. BTW I have always gotten extra touch up paint with all my repairs.  I am unfortunately there more than you!

3:07pm • #44
2 Featured Posts Outside Blog

Terkel, you'll get no argument from me. I'd even go one step further and say we should start at the Double Platinum Rule, and just forget about the other two! Unfortunately, a lot of companies (and some Realtors) don't even start with the Golden Rule, let alone the Platinum Rule. One of their biggest failings is they think of themselves as a "Realtor that provides good customer service" instead of a "fantastic customer service provider that just happens to sell real estate". Once they understand that providing top notch service is their primary function, things begin to come into perspective for them.

It sounds like you already have an excellent understanding of your client's needs and wants, and act on it in every transaction. Kudos to you, you've set a good example for the rest of us!

3:20pm • #45
194,423 Points 1 Featured Post Localism Sponsor Outside Blog Hit Router

Great customer service is important.  People that work with me like me because I do answer my phone and I do get them the information they need.

7:09pm • #46

What a great experience!  We should all find ways to go "above and beyond" in our own businesses.

9:04pm • #47
5 Featured Posts

Cathy: Awesome! Great example of "PULL" marketing (not push)... Sign me up!

9:41pm • #48
1 Featured Post

Great story.

The strong will survive....no matter what your business.  Exceptional service is never forgotten, and reaps so many rewards.

9:58pm • #49
365,661 Points 3 Featured Posts Localism Sponsor Outside Blog

I have several different "touchpoints" I use with my clients both during and after our transaction that help to give great customer service.  Today, for instance, I delivered pizza to my clients while they were moving in so that they would have one less thing to worry about.

11:20pm • #50
JUL
14

That's impressive - It's amazing that just a few extra details go such a long way.

Best,
Dan

1:19pm • #51
AUG
03

Its great to have your socks knocked off that way, isn't it?  Very rare but spectacular!

9:56am • #52
AUG
12
1 Featured Post Outside Blog Hit Router

Wow Cathy. Now thats what I call customer service! Give me their number.

11:58pm • #53
OCT
04
1 Featured Post Outside Blog

Cathy -

That's what is all about isn't it?  Creating Raving Fans - which reminds me of the book by Ken Blanchard :)

Reminds me of the simple premise of delivering on your promises then adding a little something extra - it's much better to promise 5 things and deliver 7  than promise 25 and deliver 23!

 

 

12:31am • #54
NOV
10

Thank you for the article Cathy. Really enjoyed it and may we all seek to extend that level of service to our clients.

9:56am • #55

Leave a response…



(optional)
What does the graphic say?
 
Cathy_glass Rainmaker_large

Cathy Glass, Realtor® Knoxville Tennessee

Knoxville, TN

More about me…

Realty Executives Associates

Address: Knoxville, TN, 37922

Office Phone: (865) 693-3232

Cell Phone: (865) 384-8636

Email Me

Oak Ridge, Tennessee and Knoxville, Tennessee area real estate professional, Cathy Glass, writes about her listings, the area market, and real estate news.


Links

Archives

RSS 2.0 Feed for this blog

Find TN real estate agents and Knoxville real estate on ActiveRain.