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Is Your Customer Service This Great?

By
Real Estate Agent with Realty Executives Associates 00292515

 

Is Your Customer Service This Great?

Car Paint Care TipsThe first thing I said when I got home was, "I am never going anywhere else except Donny Hitch for body work on my car!"

This week I have had several customer service experiences. Four were horrible, and two were very pleasant and have won my customer loyalty. The most outstanding one, I must pass along to you. My question is, what could we do for our client that is comparable?

I had to get body repair on my car this week, and I used a company recommended by my insurance agency, Donny Hitch, Oak Ridge, TN. I had never heard of him, but I just wanted to get the work done. I determined to use him, as long as his estimate seemed reasonable. I walked in without an appointment, and within 5 minutes he looked at the car. Less than ten minutes he had my estimate ready, and I said I wanted him to do the work. They made all the arrangements for Enterprise Car Rental to be there on my scheduled day to pick me up and get a rental car. They estimated that the work would be done by Wednesday afternoon.

On Monday, I dropped off the car for the repairs. As before, there was nothing particularly spectacular. They just did their job efficiently with friendly faces. I got a call about 12 p.m. on Wednesday that the work would be done at 4 p.m. When I arrived, I briefly looked at the car and could tell the work was great, which was what I had hoped. They could have stopped there, and I would have been a satisfied customer.

They gave me the key and the paperwork, "Oh, and by the way, there is a lifetime warranty for that paint job," said the friendly but professional receptionist.  I was totally shocked by that, since any other place has only warranted paint for one year.

As we continued to deal with the paperwork, the receptionist started giving me instructions about how to Car Touch-up Paintcare for the car to protect the paint job. "You shouldn't wax it for three months, but in three months we give your car a free wax. We clean your car and wax it and check to make sure the job still looks all right." Would you like to go ahead and schedule it?" I did; I was so please. They were booked solid until the end of January. I picked a day, and I was off.

When I got to my car, it looked to me as though the carpets had been vacuumed and the windows cleaned. A tag was hanging from my rear view mirror that had tips about how to take care of the paint job. And I had a paper rug under my feet. Still reeling from the lifetime warranty and the free wax job, something else kept catching my eye. Hanging on my light knob was a "thank you" bag with a bottle of matching paint. I was forever hooked as one of their clients.

I want my clients to feel the way I felt when they are through with me. What are some great things we do as real estate agents to create the same customer loyalty?

 

Pat & Wayne Harriman
Harriman Real Estate, LLC (203) 672-4499 - Wallingford, CT
Broker/Owners, Wallingford CT Real Estate

Great story, Cathy! I was a Customer Relations Manager in a previous life and great customer service is one of my passions. There are actually 3 rules of customer service, and Donny Hitch hit them all:

1) The Golden Rule: Treat others as you would have them treat you.

2) The Platinum Rule: Treat others as THEY want to be treated.

3) The Double Platinum Rule: Treat others the way they don't even know they want to be treated.

While the Golden Rule has been around forever and is the basis for provding good customer service, it is somewhat limiting in that it makes the assumption that everybody wants to be treated like you do, that everyone has the same expections. While this is a good baseline to start your quest towards a great customer experience, you have to take it to the next level.

If the Golden Rule is more about you than the customer, The Platinum Rule turns that around and makes it all about them. If you don't give the customer what they want (or worse, give them what they DON'T want), then your value is negated in their eyes. You have to make every concerted effort to KNOW what they want in order to make yourself stand out and really wow them. With all the methods of information gathering at our command these days, there's no reason why you can't find out what they want, and NEED.

Now, the Double Platinum Rule takes this approach one step further by shifting the focus from providing the customer with what they want to providing what they don't yet know they'll want or need. For example, if the house your client just bought is going to need a lot of painting or help with the landscaping, provide them with discounts for those services from local vendors (Lowe's has a program of this type that Realtors can sign their clients up for).  If they're new to the area, give them a list of local businesses that they will find helpful, such as grocery stores, insurance agents, doctors, landscapers, electricians, plumbers, etc. They'll need all, or most, of those services eventually. When Donny Hitch gave you that bottle of paint, he knew that, at some point in time, you'd get dings in the paint that you'd need to touch up. He was thinking ahead to your future needs, and fulfilled that need now, even though you didn't need it now. The bottom line is to ANTICIPATE their wants and needs and do whatever you can to fulfill them. Don't just meet their expectations, EXCEED them. Wow them. Make it so that anytime your name is mentioned, they can't say enough good things, or when someone mentions real estate, your name will automatically pop out of their mouth. Be creative, be innovative, be proactive. That's what helps create Raving Fans, as Elliott mentioned above (a GREAT book, BTW).

Now, who'll be the first to create a TRIPLE Platinum Rule (Or maybe the Rhodium Rule, as rhodium is almost 4 times more valuable than platinum)?? Thanks again for a great post!

Jul 11, 2009 04:47 AM
Ginger Moore
Wilkinson & Associates Realty - Gastonia, NC

Hi Cathy, Wow what great service!  I don't think I have ever encountered service so nice.   I know we do, and should try to give out this kind of service in our real estate.   thanks for sharing 

Jul 11, 2009 05:01 AM
Anonymous
Bill Bergen

Great post thank you.  I often struggle with finding ways to stand out.  When I was in the restaurant business there were many ways to make a difference but in real estate I struggle with ideas.  Anyone willing to share what they do specifically?  Thanks in advance

Jul 11, 2009 06:02 AM
#38
Chad Boyers
The Danberry Co.- Toledo, Perrysburg, Sylvania, & NW OH - Toledo, OH

Very good example of how creating customer loyalty is the goal, not just customer satisfaction.

Jul 11, 2009 06:24 AM
Anonymous
Ron Wohlfarth

Good Morning Cathy...

What a great story to share...All of us in the industry (Real Estate & Mortgage) can learn from this...

I am certain that most of the professionals in our business strive to excell in the service department, but a gentle reminder like this, is always beneficial...

Thanks for sharing...

Ron Wohlfarth

 

Jul 11, 2009 06:28 AM
#40
Terkel Sørensen
Real Estate Places - Temecula, CA
Realtor, 951.805.0773 , Bank owned and Short Sales

I'll say to Pat & Wayne, those are good rules, but really - platinum should be the standard we start at... Sadly it is not.

So lets measure out the Rhodium rule - it is a great excercise to get ideas:

I apply the platinum rule, I don't consider this "great" customer servicel, I just consider this the way I do business - and naturally - this follows this kind of service all the way through escrow. Even if the lender called to tell them something, I will call and see if there are any questions about it, there usually are.
Obviously there is a gift basket for closing - I have mine custom made - and I change things around a bit. Instead of fancy pate's and lots of filler... I have the besket filled with healthy snacks, re-usable water bottles (those from Camelbak are great), I make sure to have 5 personal brochures, a picture hangin kit and a few other things added to the basket. If I know of stuff they may need or want, I will put that in there as well - once added an electric drill...
Guess what - my clients RAVE over the basket - and they make sure to point that out to their friends and family.

Next, once they have the keys... I give them a day to rest, get situated, figure out the utilities - all that stuff (yes, I have a lovely branded sheet with utilities on it).
On the second day, I call them again, they usually have a question about something, and I make sure to find time in my day to swing by and help them with anything they need.

I also go over the Home warranty with them, explain how it works, what to look for and what to expect - Ah yes, I get them a home warranty if they don't want to pay for it...


Should I mention that pretty much all my clients turn into good friends of mine? Friends where I can walk through the door any day and be greeted like family.

Ah - you know what my secret is? I have NEVER said "buyers are liars". If that term is in your vocabulary, I believe you are in the wrong business.

Now do me a favor, give us more constructive ideas - I would like to improve my service further.

Terkel

Jul 11, 2009 06:55 AM
Kathy Opatka
RE/MAX CROSSROADS - Ocean City, MD
Serving Ocean City, MD, & The Delaware Beaches

Cathy,

That was truly great service! My car serviceman (Brasure's in Selbyville Delaware) is absolutely wonderful! I actually carry HIS business card with me and pass it out when I see someone in need a car help.  Ocean City, MD is a resort town and when a tourist is "broken down" they're always greatful to have someone LOCAL (3 miles away!) to call.  And, of course, I also give them MY business card!

Kathy Opatka

 

Jul 11, 2009 07:43 AM
Monica Bourgeau
Portland, OR
Business Coaching

Good example of excellent customer service, something we should all be striving for. It really stands out in today's society.

Jul 11, 2009 07:55 AM
Lyn Sims
Schaumburg, IL
Real Estate Broker Retired

Glad you had great customer service & courtesy for YOUR time. BTW I have always gotten extra touch up paint with all my repairs.  I am unfortunately there more than you!

Jul 11, 2009 08:07 AM
Pat & Wayne Harriman
Harriman Real Estate, LLC (203) 672-4499 - Wallingford, CT
Broker/Owners, Wallingford CT Real Estate

Terkel, you'll get no argument from me. I'd even go one step further and say we should start at the Double Platinum Rule, and just forget about the other two! Unfortunately, a lot of companies (and some Realtors) don't even start with the Golden Rule, let alone the Platinum Rule. One of their biggest failings is they think of themselves as a "Realtor that provides good customer service" instead of a "fantastic customer service provider that just happens to sell real estate". Once they understand that providing top notch service is their primary function, things begin to come into perspective for them.

It sounds like you already have an excellent understanding of your client's needs and wants, and act on it in every transaction. Kudos to you, you've set a good example for the rest of us!

Jul 11, 2009 08:20 AM
Gene Riemenschneider
Home Point Real Estate - Brentwood, CA
Turning Houses into Homes

Great customer service is important.  People that work with me like me because I do answer my phone and I do get them the information they need.

Jul 11, 2009 12:09 PM
Nicole Donaghy
Re/Max Purpose Driven - Lexington, SC
Helping Families Home in Lexington and Columbia

What a great experience!  We should all find ways to go "above and beyond" in our own businesses.

Jul 11, 2009 02:04 PM
Rene Fabre
ARFCO Media - Renton, WA
Practicing Philosophical Eclectic of the Arts

Cathy: Awesome! Great example of "PULL" marketing (not push)... Sign me up!

Jul 11, 2009 02:41 PM
Linda Lipscomb
Linda Lipscomb RE/MAX Lexington Henderson County TN - Lexington, TN
731-695-1118, Lexington TN Homes

Great story.

The strong will survive....no matter what your business.  Exceptional service is never forgotten, and reaps so many rewards.

Jul 11, 2009 02:58 PM
Christine Donovan
Donovan Blatt Realty - Costa Mesa, CA
Broker/Attorney 714-319-9751 DRE01267479 - Costa M

I have several different "touchpoints" I use with my clients both during and after our transaction that help to give great customer service.  Today, for instance, I delivered pizza to my clients while they were moving in so that they would have one less thing to worry about.

Jul 11, 2009 04:20 PM
Dan Magstadt
Paramount Residential Mortgage Group, Inc - Lake City, FL

That's impressive - It's amazing that just a few extra details go such a long way.

Best,
Dan

Jul 14, 2009 06:19 AM
Sonja Adams
Keller Williams Realty - Purcellville, VA

Its great to have your socks knocked off that way, isn't it?  Very rare but spectacular!

Aug 03, 2009 02:56 AM
Mark Velasco
West Shores Realty - Whittier, CA
Top Producing Broker Associate

Wow Cathy. Now thats what I call customer service! Give me their number.

Aug 12, 2009 04:58 PM
David Williams
CaryRealEstate.com - Cary, NC

Cathy -

That's what is all about isn't it?  Creating Raving Fans - which reminds me of the book by Ken Blanchard :)

Reminds me of the simple premise of delivering on your promises then adding a little something extra - it's much better to promise 5 things and deliver 7  than promise 25 and deliver 23!

 

 

Oct 03, 2009 05:31 PM
Brett Turner
BDry Waterproofing and Foundation Repair - Knoxville, TN
Waterproofing and Foundation Repair

Thank you for the article Cathy. Really enjoyed it and may we all seek to extend that level of service to our clients.

Nov 10, 2009 01:56 AM