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Time To Dump The Desk??

With the real estate industry evolving at the rate that it is, many agents have adapted to include the ability to be as mobile as possible. Gone are the days of meeting at the office or heading back to the office in order to get anything done. In fact, a good number of agents don’t even have an office. Their office has 4 doors, not just one…and it sports 4 wheels and bucket seats.

There is a mindset that needs to be adapted in order to effectively go mobile. You have to be really self-motivated. And, you have to realize that when you leave your house, you are working. You must also be able to be in contact at all times. And, you must be able to access anything you need at any given point in time. With that in mind, there are several things that one must possess in order to master the art of mobility:

1. A good smart-phone – Don’t be cheap! Get a good smart phone…an Iphone or a Blackberry. And make sure you have a good data plan (I prefer the unlimited versions). More important than that, make sure you take the time to learn how to use it and put the tools available to you to your best advantage! There is no point in having it if you aren’t going to take the time to learn to use it.

2. A good laptop – This pretty much goes without saying, but…when you get a computer, get something that seems to be WAY more than what you will actually need. That way, you won’t have to get a new one in a year because the cheap P.O.S. you bought isn’t big or fast enough. Get the super-gigantic hard drive. Spend the extra money for a hefty RAM upgrade. Also, invest in an external hard drive for back-up. Laptops are not that rugged…and are prone to injury. They are also prone to be lifted by unscrupulous individuals, if given the chance. Losing all your data will suck far more than losing the laptop.

3. A flip camera (or digital video camera) – These will automatically make themselves a useful tool the first time you have to preview a home or make an online tour of a new listing. I would recommend you get both a video camera…and a still frame digital camera. Both have distinct advantages depending on the need.

4. Docusign – Or, some form of reliable electronic document signing and processing software. (If you don’t know what Docusign is, hit up @Docusign on twitter. Tell her @TheRealClint sent you.) This is an absolute requirement. This way, you can sign offers, amendments, contracts, etc, right on the computer and then email them wherever needed. This way, you don’t have to worry about printing documents, having to get the required signatures, making copies, etc. From a time management standpoint, this ability to eliminate these types of useless delays is a major advantage.

5. GPS – Clients can tend to be a bit uppity when you miss appointments because you got lost on the way there. And, nothing is more embarrassing then having them sitting in your car and not knowing how to get to the next home they want to view. Besides, you’re not a taxi. This isn’t a pleasure cruise. Get them where they want to be and do so in the quickest, safest way possible. Again, avoiding useless delays will be rewarded.

6. MiFi or USB mobile broadband card – Again, don’t be a cheapskate here…get the mifi if it is available in your area. You will not be sad that you did. If not, make sure you have some form of broadband air card. You will need access to the internet on a screen larger than 2in X 3in at some point in your mobile career…and having one of these will make it much easier than trying to pirate wifi signals in hotel parking lots or having to find a Starbuck’s.

7. A portable printer – Yes, a printer. That way, you can immediately print copies of documents and provide them to all parties in an extremely timely and efficient manner. Your clients will appreciate the added touch.

Remember, this isn’t just about mobility. This is about professionalism as well. Your reputation is on the line here. And, since you aren’t in an office, you had better be as good as possible because there isn’t any coffee pot to direct them to or free cookies to have them munch on while you get your proverbial "poop in a group". Don’t attempt to go totally mobile unless you plan on NOT falling victim to inadequate equipment and preventable delays. Both of which will cost you in the long run. If you are going to be mobile, you have to be able to handle any situation at that moment (as much as possible, anyway). And, these little technological marvels will make your life MUCH easier along the way.

If you would like more information on Real Estate Client Referrals and how we can help you get more clients, please contact Clint at 800-977-7058. Or, hit our fanpage on Facebook!

Posted by Clint Miller on 09/23/2009 12:50 PM

Comments (191)

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Originally posted at: RECR's Blog: Time To Dump The Desk??

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191 Comments on Time To Dump The Desk??

SEP

Great job Clint! I also have one of those thingies you plug into your car lighter so you can plug in a regular chord. I wrote a prequal letter in my car in a parking lot the other day and had it to the agent in 5 minutes. Awesome technologie and portability.

Amy -- Excellent addtion!! I have one of those 110 adapters in my car also. :-)

RE is local, and every place is different. We work in a very small town, where if we are more than 10 minutes from our office we probably won't get cell service there anyway (because we're out in the sticks). We use the office. If I worked in Phoenix, thoug, I could see going more mobile.

Clint, thanks for the mention - it's greatly appreciated. I did not get the MiFi and I kind of regret it now. I got mobile broadband (coincidentally, right before a Tweet, Meet & Greet w/ some DocuSign subscribers) and I love it. There's something really "wow" about whipping out your computer, opening DocuSign, creating the forms from templates and emailing them to your client right then and there.

Somehow, people just like knowing that it's already done and taken care of ;) go figure.

And yes - if anyone has questions, ping me on twitter, leave a comment on the DocuSign blog, or whatever is easiest! :)

Prest -- But surely you can apply the use of a laptop and some form of electronic document service. Neither of those require cell service. GPS would be a must "in the sticks" I would think...I know I use it for hunting up here in Montana. :-)

Regardless of the need to completely go mobile or not...there are aspects of going mobile that can enhance your customer's experience with you that you can adapt. :-)

An -- Hi! Im glad you liked the post...and I couldnt have written something about going mobile with mentioning Docusign. :-) I think it is one of the better inventions out there for time management and just plain ease of use.

Hi Clint. Thanks for the list.

I am still missing a few. Docusign sounds great!

Hope to complete the list by years end...

Ken

Thingy = 110 adapter :)

WooHoo Clint...good stuff. Having access to Google Docs is good too if you are file sharing with an assistant or admin in the Office. E-Fax system, to get your faxes emailed to you, and if you need your own personal call center to take your calls Ring Central rocks. Mind if I re-blog?

Ken -- I HIGHLY recommend Docusign. Contact An Bui there...she is a wealth of info!

Amy -- Yeah, I got it. :-)

Laura -- Google Docs is a good idea! Heck, a VA is a good idea! :-) And please....reblog away!

Very nice. I love the mobility that my iPhone affords me, but even more useful has been my GPS. It messes up sometimes, but probably the most helpful feature on it is the ETA- then I know if I am running late and can make a quick call.

Diane -- Thank you so much! And, excellent idea with the ETA feature! Very cool!

Clint - This is an excellent checklist of required items for mobile agents. I definitely need to pick up a couple of the things you mentioned. A portable printer would definitely be handy. I'm never far from one I can access, but it would still stay a significant amount of time.

Erik -- Thank you so much! Yes, a portable printer is a must, really. The time savings alone with pay for the thing in a matter of mere days. :-)

Clint,

This is one of the few posts that touch on things that I do not have, have thought about and want.

You, sir, have written a GOOD one.

I get tired of the same ole, same ole, electronic "got get it" "what works" post.

Yours is a true gem!

I plan to check out the various things that you mention that I do not use... I need to use them.. Can I call you with questions? :)

Judi

Judi -- Thank you so much, Judi! I am very pleased you like this post as much as you do...and, please!! Feel free to call me anytime! Id love to hear from you! 800-977-7058

I've been updating all of my mobile office technology recently and just added Docusign to the mix. Used it this weekend to get additional initials on a contract with a client overseas. Love it! Now I need to get a new PDA as my Treo has seen better days.

Cindy -- I love Docusign! I think it is one of the best tech breakthroughs for this industry in 10 years, personally. And, that is a perfect example of why it is so important to have it!

Wow, some great posts on AR today. This is surely one of them. This is a print, talk, share post and one to hang in your office. Thank you so much!!

I just love AR!!! Every day I learn something new, about a new service, website, widget, gadget, etc. I;m going to check out Docusign right away! As they say in Hawaii, mahalo (thankyou).

Clint, It's all good and I am certainly more mobile than I was when I started out about fifteen years ago, but I still need to be able to retreat to my old fashioned desk. I think everybody has different work styles and we need to be able to accept some of all of them. I have accepted and presented offers in parking lots, on boats, on the soccer field, in the middle of Wal-Mart. And I spend more time working on the phone in my car than anywhere else, but I'd be lost without my office. That's just me.

Hi Clint~ You got me on one thing... what is mifi?? Great list, I guess I better get busy!

David -- You are so welcome! Thank you for the compliments!

Douglas -- You are very welcome! I love Docusign! If you need anything, contact @Docusign on twitter. She is making herself available for questions. ;-)

Marian -- It's aaallllllll good. :-) And, there is certainly a comfort level there that some can give up...some cant. That doesnt make you any worse off than anyone else. Its just where you feel you fit. :-)

Vickie -- Mifi...it is a personal wireless data hub that allows up to 5 individual users (standard is 5...can get more if you need it) to be on the internet anywhere at any time. Google MIFI and you will be inundated with info. ;-)

I need a portable printer and a good new laptop. I couldn't live without my GPS!!

Kristi -- Love my GPS! :-)

Clint,

A few weeks ago I attended an inspection with a buyer. The Inspectors pulled out a laptop, digital camera and portable printer and about 10 minutes after she finished her inspection handed my buyer a printed copy of the report. Awesome!

I want to get a Dodge minivan. The second row od seats swivel around to face the third with a built-in foldaway table between them. Instant office.

I think you still need a little office time each week though, to network and stay in touch with whats going on.

Could not agree more. Our office is totally mobile and virtual. Apart from the legal requirement for files etc we have no formal office that no-one ever goes to. We go to our clients. My agents benefit in cash!

Ann -- That inspector is on the ball! Nice! And, I have a Dodge minivan, but not the one with the swivel seats and the table. Although, when I upgrade...;-)

Corinne -- Yup...there are document storage requirements and that kind of thing that need to be overcome with a virtual office. good point. But, they can be overcome. :-)

I've been looking for an excuse to stop going to my desk and this makes sense. But really, I do all of the things you have suggested and am amazed at what I did even 5 years ago without all this stuff! I do not have a mobile printer but maybe...

Russell -- Necessity is the mother of invention, right? We needed this stuff. :-)

Clint --- first of all, congrats on your feature --- this is a great post and also very "with it" --- BTW, did I help you with the suggestion of a mini printer or did someone else give you that tip, too. Have a great day.

Mama Liz

Clint - Portable printer....hmmm, any recommendations?

What a great comprehensive list! You're right, business for most agents can't be found in the office, however there are some of us who are too old school to adapt to the 100% mobile concept. I still like to meet clients at the office and have to "go in" every day.

Liz -- Thank you so much! Im glad you liked the post...And, you and several others suggested the portable printer. :-)

Christine -- Actually, the best thing you can do is head to your local MegaMart and ask the computer geek there to see the ones they have on stock. It will usually be 2 or 3. Pick the better one. :-)

Colleen -- As I stated earlier, there is a certain comfort level that some people arent willing to depart with when taking the office into consideration. :-)

Hi again Clint~ I know what mifi is now. We do not have it in Owensboro,Ky yet.

great tips, that is definately the way I have been going. The better service you can give your client the more they will appreciate you.

Ha! My car has been my "office" for years.....it's crazy but true!

Patricia

I keep an office space for the required business location, but am completely mobile(my car is my office) otherwise. I drop by the office to pick up mail and that's about it.

Vickie -- If you have cellular service, you can get a broadband air card, tho. ;-)

Bryan -- Thank you so much! And you are dead-on accurate there.

Patricia -- Awesome!

EmMee -- Yup...that's the type of mobile agent Im talking about. :-) Thanks!

Hi Clint,

What a great list! I have one more addition - I find my eye-fi card to be indispensable! It's a memory card that fits in my camera (I think some flips take them as well). As soon as I walk into a wi-fi area or hot spot, my pics are immediately uploaded to my online photo service. Vids can be as well. No more card reader. The pics are geo-tagged and dated automatically. The best part was that it wasn't so much more expensive than a standard memory card. I love this little eye-fi more than I can say.

PS- I do not work for eye fi. Maybe I should look into that! ;)

Great post Clint. I have everything on your list except the portable printer, which I plan on getting very soon. Any recommendations? As far as external hard drives, I have three just to be safe. You never know.

Clint, you rock. 'Nuff said. But you knew that already...

I'm move to this idea slowly but surely.

Cheers!

Shari -- Ooooohhhhh...I have Eye-fi card envy!! Freakin awesome piece of techno-geekosity right there. ;-)

Sandra -- I have 3 also. :) I have two for back ups...and one for backing up photos only. :-)

Maggie -- Awwww, thanks!

Chris -- Slow and steady wins the race, right? ;-)

great post. Certainly everyone can use some of the things listed. I'm on a new computer search as we speak.

Do you have any thoughts of tethering your cell phone to your computer for Internet? I know its an option but haven't tried it because my laptop is a dinosaur.

David -- Actually, if you want to do something like that, get MagicJack. It's worth the $100 for 5 years. :-)

Clint - this is an excellent summary of the tools for a mobile agent.

Maybe you mentioned it, but guess I like to includde my power cord that plugs into the cigaretter lighter and all cords for phone, laptop, etc. That way I never run our ot power on the road.

And of course th digital camera and Flip video camera (with chargers for them as well).

Jeff

Jeff -- Thanks for the compliment. :-) Glad you liked the post. Actually, I dont know if that was mentioned on the post...or I was discussing it on Twitter...but, yes, it was brought up (to me at least). Glad you added it to the post. :-)

Clint - and of course I noticed right after I posted my comment that you HAD mentioned the FLIP camera. Duh.

Jeff

Flexibility is key, learning new technology and embracing it, plus, what a great way to cut overhead ~ no office rent!!

I hear google voice is great too, one phone number follows you from home, to cell, to work, etc. check vm on line, conference call, etc:

http://www.google.com/googlevoice/about.html

Shelly
www.MorSystems.com

Jeff -- Oh yeah...figured you were just re-iterating the comment already made. :-)

I've noticed quite a few agents lately who have given up their desk space for lower monthly costs ! We have a large area for so-called telecommute agents who work as you've outlined !

There are a few things on here that I need. I have a laptop and gps. We have a document service throught our mls called Transactiondesk. Sometimes this service is too slow in sending out completed documents. It can take a few minutes to close to an hour. Who has that amount of time to wait. Docusign is next on my list as well as a mobile broadband card. I think all of these things are needed for every agent. Why waste gas to go do something you can right there. And it can be done when you are out of town too.

I for one Love this Post. I had no idea about a few of these items and services. SWEET INFO!

Thanks Clint

Clint,

All good points and I can use most of them perhaps with the exception of the printer.

In Ontario, for documents we have to use originals or faxes. At this point, e-mails are not permitted.

One of these days, we will come out of the dark ages.

Brian

I couldn't get by without my iPhone. Our board just got a new MLS system that has a mobile component and it is making our lives so much easier. My car is my office...and my pantry. I'm not completely mobile yet, though. I don't have my own laptop, but I'm surviving with my iPhone and the occasional trip to the office, or home to print something off. I'd like to save on gas, though!

Clint, you are right, if you are going to be completely mobile, this is the only way to do it! I still like to have an office base -- as I am *not* the most organized, and yes, at home, can tend to get a little distracted at times! :-) Good post! Thanks!

We've come a long way baby..does anyone rember the days of the MLS book?

My husband is an engineer producing chips for several very well known computer companies. If you think the products we have now are awesome ...just wait.

One tip, if you are thinking of making any tech purchases put it off until the Christmas season. Most companies introduce their latest product on or before Black Wednesday. Of course on sale too.

Clint - It was interesting for me to see this today. Earlier, I was wondering about the value of paying for a big office. It's a large expense, and I am tempted to just pocket that money sometimes rather than continuing to maintain it.

Clint,

Thanks for all the good info. I'm bookmarking this post for a meeting with my partner to write our 2010 business plan.

Great post! I thought I was with it until you mentioned the docusign and the 110 adapter thingy. Now I'll have to get both of those.

Oh, my GPS decided to be reallly really slow the other day when I was out with buyers. I soon realized how reliant I was on it as I didn't even remember where my maps were! Do they actually break after a few years, a couple of times falling off the dashboard?

I will be bookmarking this and coming back later. thanks!

Awesome article!

I had to laugh because I just wrote an offer in the parking lot of the university here! The clients and I met their son, because they where helping him buy a home. The only window for signatures was between classes, so that's what we did.

Hi Clint. o.k. I only have 3 out of seven so there's room for improvement;)Thanks for the great post and I will bookmark it to help me remember to add the other 4.

Clint I have everything you mentioned here other than the portable printer. It's great to be movile. Your office is ANYWHERE!!

The world is my office and I adore it. I don't miss going into the office at all.

I use CTM e-contracts because the support is local and they have two backup servers, one on each coast as well as in Denver I believe. I hate to keep changing my contract service but I need to find the one that will be the winner for years.

Docu-sign is on my free trail period products to try list.

Great Post. Very valuable information in todays market. Thanks for sharing.

Nice post. Being able to work is NOT about the office anymore. We have to be able to do business anywhere.

Clint I haven't worked from an office in 13 years. If I have my laptop and my iPhone them I'm in business. I have to be mobile.

Clint I love your post, I have bookmarked it!!! I also 100% agree with you. My broker still thinks that we should all be in the office and we need to do at least 25 hours of floor time per month.

Client - This is an excellent list. I gave up the office along time ago, I never felt like I got anything done while I was there.

Clint...this really is the furture of the business. I see entire brokerages operating this way. The smart business owners will adopt and evolve...

Clint...

I see this as the future as well. It's time to maximize the use of technology!

Clint:

Read the post with real interest. I have it bookmarketed to find it again. I am attempting to head that way too.

Clint - I just finished making my Christmas list after reading this post!!! :) Santa has a lot of goodies to bring me.

I recenly got GPS and I don't know how I survived before that! It's the realtor's best tool these days. Not sure I agree that I need Docu-sign or an internet card. I still like to go to the office, it gives me some clout. I'm sure many realtors don't need that, but I actually enjoy the comfort of being in the office to write contracts.

Clint, this is really good information. We are spending less and less time at the office. Being mobile is a real plus. I don't have it all yet but I'm working on it.

This is great info. I am unfortunately missing a few things but I am hoping to be completely mobile in the coming months.

Hi Clint, Interesting overview of the concept and the available technology. I find myself tied to the office but most of the really productive stuff happens outside the office !

Clint - Some excellent advice on traveling tools and productivity. I haven't been tied to an office for over 5 years, working from car and home.

I can't tell you how much my clients love DocUsign and I couldn't live without it. I can't begin to calcualte the time it has saved me; well worth the cost.

Clint, I assumed you were in Calif. or something....Montana?! You are cutting edge! And I LOVE Montana!

A desk with other agents will always be great. Some people need the synergy of other agents and the advice you get froma team is great.

Tis is perfect!!

I just had an agent ask me today if I thought it was unprofessional for her to not have an office. I said it is oldfashion to have an office. Walk into any coffee shop ansee how many meetings are going on! Don't think she liked my response , ut I am sur she will like your article

thanks

Paul Guenther

Chicago Title Insurance Company- Chandler AZ

http://mytitleguypaul.com

mytitleguypaul@gmail.com

I have an office with 4 doors and 6 tires... And it can tow 12,000+ pounds... Gotta love a diesel dually.

Your post does a good job of showing just how this business world is changing faster every day.

I love the idea of the car as the mobil office - complete with swivel chairs and table! I guess I better check out the docusign capability.

Adding to your great post... Normal business hours are not 9 to 5. My normal business hours are whenever. I may be working at 3am or 230pm, who knows. The beauty of this information age 2.0 is that I can work whenever I want. The bad news of this information age 2.0 is that I can work whenever I want, lol.

Clint - In this day and age you have to be able to go mobile. I have been looking inti a portable printer.

Clint...there are some items in this post that are on my list to buy. I've bookmarked in case I forget ...

Clint- This is relative to who you work with and where you live. We have agents here who ride horses and compete in equestrian events- they get all their clients through who they connect with on the riding trails, at the event and the Equestrian country club. They do seem to text but rarely are they on email, not very condusive while washing down your horse after a day of training. Our market is still about who you know not who you get. ;)

We have a home office. I hardly ever leave my office. I work my entire business on the phone from home and online through email. I don't show buyers homes and 80% of our listings- we get over the phone from absentee owners. We carry between 40 and 50 listings and usually have 12 to 16 of those under contract at any given time. When we do go to a home to list a home, they are mostly luxury properties and it would be considered rude to bring a mobile office with us. That is a time for connecting not signing in certain price ranges. I love to work in my pj's in my office and sitting out on our patio by my pool. That is the life for me. I am not a person who likes to run around, drive around, especially in the heat of these summers down here. So after many years of doing our biz all different kinds of ways, from having no cell phones and no fax machines to our Mac Book Pros today- we have found that we are basically home bodies:) and loving it!

If you work with buyers I see the advantage of being entirely mobile. Katerina

Great article, for anyone looking into going mobile. I love my Blackberry with unlimited plan with data., I also used to have a mobile broadband card but I can use my BB to conect to laptop for internet connection. A mobile printer would be great, I usually stop at office stores to print. I have a GPS but I usually use my BB with Google map for GPS. What ever phone one gets is to use it to its maximum. I'm looking into getting a new laptop one not so big I have a 17" too big for car use. Once again great atricle. I'm using my Blackerry to. Leave this comment.

When I think about all of these things that I need for business in order to be mobile, it seems overwhelming to a non techie like me, but I am taking things one step at a time.

Clint: Your blog really rocks at the hard core of traditional real estate. You have nailed the way we need to be doing business. You have got to be mobile.

SEP

Eva- The Mac Book Pro is the way to go. I did get the 17 inch one but you can get the 15 inch one. I don't leave the home office much at all so the 17 inch was just what I needed to run all my online activities. Once you fall in love with Mac you never go back! Katerina

Hi Clint. I have most of those listed that you have listed and my car is sometimes my office LOL ~ Lana

I like a few additional tools:

Portable projector;
portable scanners
great websites
Google docs (or other online storage)
External Hard Drives
Great Digital Camera's (with wide angle lenses)
phone systems that convert messages to wav files and email them to you
social networking sites like AR
educational resourses on how to use it all (like EPRO). (I am a Certified EPRO Trainer)
Most importantly, using these to spend more time with my family!

The software section in your blog is not only good to develop a business, but also a great tool to go green! :-)

Good point, I am almost there. Just need the printer, tha lst piece of the puzzle to be fully mobile. If you're not mobile, you're behind the times. It also makes our lives easier with less running around.

I got he idea from a police car. . thie laptop is ready to use "even when driving?" I don't recommend this if you are eating lunch at the same time. . :)

My printer in the back and of music in the background and your car is your office. .

I love it! I have had a mobile office since 2002 and I love being able to do business on the run and Docusign is the best thing since sliced bread!!!

I like your statement, this is not about mobility it is about professionalism.

I have never purchasd the portabale printer. I need to rethink, but I am always near one at home or the office so it hasn't been an offer.

Tools of the trade, like these set up apart from the majority.

I totally agree. I started working out of my home about 2 years ago after leaving a partnership in a larger office in town. I only lost one client because she thought I would not have the presence of a larger office. With my Iphone and computer I can do anyhting just about anywhere without the overhaed that I used to have. Funny how somw customers/clients just don't have a clue and sometimes gravitate towards larger offices. Now I am happier and making about the same in commissions as I would dragginng myself into an office and having to listento all the "water cooler" talk.

Shelly -- Yes, it is. Especially now. Google Voice is AWESOME! I know many agents that use it. Excellent point.

Michael -- Telecommuting has been around for a long time. But, the ability to do so from ANY location is just now starting to be the norm rather than being tethered to a desk somewhere.

Tisha -- Love Docusign! I highly recommend checking it out. And, with regards to your wait time you referenced...yeah, that would cause me to have an anyerism.

Michael -- Thanks! I hope you found it useful.

Brian -- So, you are not allowed to use digital copies? wow....

Kate -- It would be worth it to get a laptop for your travels. Surviving on the i-phone is one thing...but, having the ability to log onto a screen bigger than that will save you a headache or two. ;-)

Marney -- Thanks! I couild never work from home....car or office for me. Too many distractions for me at home. ;-)

Linda -- MLS book??? LOL!!!! Good tip on the purchasing right before Christmas.

Jason -- Having an office is a huge monthly cost. And, if you can make the transition smoothly to a home office or mobile office, you can save a ton of money.

Pat -- Excellent!! And, it is a good thing you are planning that decision NOW! Way to be on top of your game!

Linda -- The 110 adapter is a must have...as is Docusign!! Dropping something is never a good idea...its the violent crash at the end that can have an effect and can cause severe issues. Id recommend not doing that any more...:-)...and have it checked out. You might want to invest in a new one.

Duane -- Thanks!

Bobbi -- Ive heard one agent write an offer on the escalator in a mall one time. :-)

Barb -- You are welcome!!

Gary -- I figured you would have everything on the list. ;-) Get a printer.

Kelley -- I never miss going to the office. :-) Its good that you are using one...hopefully you find THE one sooner rather than later. ;-)

David -- You are welcome!

Erica -- You are correct. Its not about your convenience any more.

Bryant -- You are the King of mobile, arent you? ;-)

Kate -- Thank you so much!! Well, for some, that is what is comfortable. For others, there is no denying that being mobile works.

Michelle -- Awesome! Im glad it works out so well for you!

Mike -- I think it is the future of business also...and I can name a couple brokerages that already do this without an office at all.

Richard -- Yup...Agreed.

Bob -- Awesome! I hope this helps you.

Donna -- I hope you have been a good girl this year. ;-)

Marianne -- I was shocked how little I knew until I got my GPS. As I have said before, some people require that level of comfort. To others, that's not needed. Do what you feel makes you the most comfortable and successful.

Bonnie -- Thank you so much!

Stacey-Ann -- Awesome!

Bill -- Thus the theory that the office really isnt needed any more. If the really important stuff happens outside the office...why go back there? :-)

Paula -- Hi Paula!! Nice testimonial for Docusign!! :-) Love it!

Sarah -- Yup...Im in Montana. :-)

Russ -- I think that you can get that same thing and still be mobile. If that is what is required...meet at Starbucks once or twice a week. :-)

Paul -- Thank you so much! And, I would agree with you. ;-)

Lane -- LOL @ 6 tires!

Steven -- Thank you.

Lisa -- I would love to have that Caravan. Next purchase. ;-)

Michael -- You have a good point. This concept really breaks the boundaries of when "work time" really is...

Robert -- Agreed...You do.

Rebecca -- Awesome! Thanks!

Nestor and Katerina -- Obviously, there are going to be exceptions to the rule. :-)

Eva -- Grat comment...and thanks for responding on a BB :-) I think that is the first one of those I have gotten...lol

Sybil -- Ahh, there isnt anything on this list to be scared of...Just do what you feel comfortable with...and it will come in time as you recognize the need for the other devices. :-)

Sandy -- Thank you so much, Sandy! Very appreciated.

Lana -- Get the rest of the things you are missing and ditch the office. ;-)

Jim -- The point you bring up about being able to spend more time with your family is a good one! Most people tend to forget that part. ;-)

Marcelo -- Hey, I never thought of that. Good point!

Jean -- As Marcelo just said...its a great way to help go green. :-)

Fernando -- Yup, I know a couple agents that have desks in the passengerseats for their laptops like that.

Jeani -- You are a bit ahead of the curve. :-)

Missy -- That was one of my favorite lines in the entire blog... :-)

Amazon -- And, not having that overhead cost is HUGE! That is a dramatic increase in the take-home pay. ;-)

All wonderful suggestions. However, in Oklahoma City I am on AT&T. The Wi-Fi sucks. I agree on the portable printer. I have had Canon battery ops for years. I love my Fujitsu S-300 portable scanner. I have the S-510 at home so this go anywhere scanner can be an asset.

Joe -- A portable scanner is an asset. I didnt include it on the list as I dont think it is nearly as important as the printer.

I also pack a portable printer and scanner in my car. Many times I will have an addendum that needs to be included and all I do is scan it to my PDF converter, edit the package and fax it back out on the laptop!

Oh, did I say PDF converter? This is an absolute must - you really need Adobe 10 or Nuance's PDF Converter Pro software to edit and package documents into pdf files.

Hmmmmm.....PDF converter....Never thought of that one!! Nice call!! I have one...but, I dont know why I didnt include it. I figured everyone had one. ;-)

Clint, here is one way I use the scanner. If I have documents that I need from a client, and it is their original copies, or docs I need for a short sale, I can scan them in to my laptop, and that way we don't waste paper on another copy. If I am at a listing appointment, and they have the survey, I can scan that in and add it to the MLS listing. The more we can go without paper the better.

Clint, I think being mobile is so exciting. DocuSign is the next item on my "to do" list. Only one agent that I've worked with here (Silicon Valley--isn't that funny??) has used it, but I see marvelous possibilities.

Joe -- Alright, you made a good arguement for a portable scanner. Adding it to the requirement list. ;-)

Clint, this is a most useful post. However, it's not "all or nothing". Agents with limited budgets can add to their arsenals one at a time as they aim for total mobility.

Lottie -- I know a ton of people that use it through my twitter connections. Thats one of the main reasons I included them in this post.

Brian -- Oh sure. I never said they needed to get it all at once. But, if you are going to aim that direction, they will need these things. Whether you get them all at once or one at a time, these are the recommened items needed.

Clint, awesome to see that you get! The most important part of business is staying on top of technology!

Savannah -- :-) Yeah, I get it. Technology is nothing without the knowledge and ability to use it. As long as you are willing to learn and adapt to using it, it will make your life much easier. :-)

Clint -- A timely post indeed! In the old days we were chained to the office for phones and computers. Now, however, we need to take advantage of the tools available to us. I have a couple friends who will go write a listing, take photos, then go to the nearest Starbucks or Panera and put it live online within an hour!! Now, THAT's service! People appreciate the promptness...and word gets out that you're a serious professional. To others who commented that haven't "made the jump" yet, if you don't you'll be left behind by someone who has. You CAN teach an old dog new tricks!!

Charles -- And, if they had Mifi or an air card, they could do it at the listing with the clients sitting next to him. :-) Nothing more impressive than being able to do things immediately as needed. Clients go giddy over that kind of thing.

Awesome post, gone are the days of needing the private office, just give us a place to park once in a while and technology takes care of the rest!

I thought I was doing good until you mentioned the printer. I use a program similar to Docusign and pdf all of my files for email to anyone on the go.

Jason -- Thats exactly right! :-)

IMF -- Having the printer is a good idea. Just from an ease of operation standpoint... :-)

I absolutely agree! Our office operates virtually as well. All forms are housed in an online portal that we can access from anywhere. As well, we can submit signed documents online back to the office. We can even chat online with our admin and office staff. The office has an open floor plan area where mobile agents can come in to dock if they need to, hook up to the office wireless internet, and use copiers or printers if needed.

Here are options I like:
MyFax - ability to send and receive faxes over the web, delivered to your email
Google Voice - not available in my area yet, but I can't wait until it does
Portable printer - good idea, I need to get one! I have seen some that are BOTH scanners and printers too

I haven't read every single post so there might be some duplicates here.

Valarie -- Sounds like you have an awesome set up!! Id like to see a link with pics of the set-up to be honest. :-) If you could pull that off, Id be grateful! :-)

With so many out of state clients, Docusign is a must have!

Rashel -- Spoken like a true believer! :-)

Clint, we'll all be driving c'offices!

Clint: I'm on board with everything except the portable printer. I'm just not there ....yet. Great post! Thanks.

Patricia -- If that is what it takes. ;-)

Kathleen -- Awesome! And, Thank you!

A great deal of info. I have a couple of questions though that I am trying to research.

Question one, which is better... a docusign type service or a tablet notebook with the software for producing e-documents?

What is mifi? How is it different from a cell card for your laptop?

Arthur -- Id recommend one or the other. Tablet notebooks are typically very expensive as of yet. Use docusign until the price comes down, then decide. Mifi is a personal wireless internet hub that allows multiple users to log onto the internet simultaniously anywhere on the planet. I prefer this to aircards as there is no minutes to use (with most plans) and is more reliable than cellular air cards.

Clint, I love Patricia's comment about us all driving C'offices. Right on! I don't have a portable printer, but need to invest in one. I'm going to check out the Docusign. I've never heard of mifi until your post. (but we all know I'm challenged in the tech end of life, lol).

Thanks for all of the great tips. *mwa*

Elizabeth -- C'offices might just be in my vocabulary officially now. ;-)

Good info Clint... any recommendations on a portable printer?

Steve -- My only recommendation on that is to go to Best Buy and ask them :-) Thats what I did.

I dumped my desk in 2004. :) Tres liberant!

Our Association JUST switched to eKeys. Free at last free at last!

Now I know what to ask for at Christmas. I hope I've been nice. Thanks for the list.

Candice -- Nice call! :-) Ohhhh....eKeys. Very cool!

France and Mark -- Heheh! I will put in a good word for you.

Clint,

When I grow up I want to be like you! :)

Half way there... good information and well written.

Thanks

I am all for technology and being as mobile as I can. I use all kinds of technology and it not only speeds the process but makes life easier I work smarter...not harder.

Bill -- HA! Im tied to a desk at this time....I just know a ton of mobile agents. ;-)

Mike -- And that is the whole point. :-)

Clint,

Most people have a digital camera that goes into movie mode which could mean they would not have to purchase additional equipment.

Cassi -- Agreed. But, I just love the convenience of the flip for video. :-)

Good list. I have a GPS but have never HAD to use it but it is a comfort. Never felt a need for a printer but if you are going mobile you got to have it.

Gary -- GPS is a good tool to have....at some point, it will come in handy. And, to be 100% mobile, you have to have a printer. :-)

Clint -- Thanks for the great info. I had all intentions of checking into Docusign but have not yet. I am going to do so as soon as I finish this.

I made the mistake about 6 months ago of getting an LG touch phone/verizon and at the time did not go for the Blackberry with the service. Now I am sorry because I could use that email on the road daily. Thinking of switching to ATT for the iPhone. Have to see which is better for me. What do you think? iPhone or Blackberry?

Barbara -- Im a blackberry person myself...but, that is ONLY because i dont have ATT here and I cant get an iphone. :-) Hows that for a good non-commmittal answer? LOL

Clint your post explains how to set up a mobile office completly. Just one question, what do you think it would cost?

Docusign is one of my most valuable tools. It saves everyone a lot of time and my clients love it.

Clint - This is a great list of must-haves. I am so excited to say our local MLS is trying to add DocuSign as a global application that we will all have.

I thought of all of this except the Docusign. Thanks for the idea.

I have all of those things, plus a mobile scanner. NYS doesn't allow electronic signatures yet, we are still required to keep the original signatures. I don't think you need a big fancy office, a home office is fine. However, my broker believes you are not productive unless you are in the office. So I still show up to the office from time to time to make him happy. :)

My office is whatever Starbucks, Peets, Panara Bread or similar place that has wireless internet connectivity. In lieu of those, I have a broadband card for my laptop. Not as fast but it gets the job done.

I prepare my contracts on Zipforms and have them signed using DocuSign.

Our clients are in and from the Silicon Valley and they embrace the modern way of doing business.

John Juarez, REALTOR®

Windermere Properties of the East Bay

John@CarlMedford.com

510-673-0686

I rarely meet clients at the office, and not by choice. But that's the nature of the business today. Thanks for the list.

This is a great list of must haves, and it looks like there's one or two I need to be looking into further.

SEP

Great post Clint. Every Agent should be completely mobile by now.

Loved reading each post as my company is 100% virtual with no bricks and mortar offices planned. Each post is a positive affirmation my vision is on track. Why build an office with only a 25% occupancy rate and shrinking!

I dumped the desk a long time ago. I had a 2001 Subaru that I had tricked out with a 12 volt computer in the dash, 3 screens, one in front, 2 in back, a voice activated GPS, a wireless keyboard, and I tethered to my cell phone. There wasn't much I couldn't do in my car. My commercials were loaded on the hard drove and I had 2 DVD players and a game boy advance system.

Clint- Great Post! Home Inspectors here (in Florida) have been 100% mobile for a while now. The reports are excelelnt include photos and are uploaded within a few hours. There is no reason we as Realtors cannot and do not go the same route.

Many people cut corners in the wrong places and your post points out why that can be a bad business decision. These are tools of tyhe trade, and can be written off over time.

You have to spend a little to make a lot.

Thank you for the check list

Clint - Great post. Obviously an important topic. Great hints that will make me better.

Have office will travel.

Thanks,

Steve -- Actually, I have no idea. That would depend on the availability of certain services and the actual cost of the items needed. You could get everything on the list for around $3,000. But, the computer upgrades and mifi, etc...could be $6,000 or more. Depends on how "big" you decide to go on the equipment.

Gene -- Youre not the only person that thinks so. :-)

Christianne -- Ssssweeeeeeeett!! That is very cool!

Bev and Bob -- Youre welcome! ;-)

Amy -- Did your broker grow up watching original seasons of "Leave it to Beaver"?? :-)

John -- Awesome!

Alma -- You are so welcome.

Christine -- They help...believe me.

Mark -- Thanks! I agree.

Jim -- Exactly! If you need a table to do something on, find a Starbuck's. ;-)

Carol -- Do you still have this car???? Id LOVE pics!!

Florida Pines -- Thank you! Actually, they can be written off immediately. Thats the really nice part of it.

Jim -- Thanks! Very pleased you liked it.

Being mobile definitely helps. Great post.

Client - thanks for the list and the mention of MiFi, I had asked the phone company what's the difference and he basicly said nothing really other than the way they hook into your computer. I will be checking it out.

Clint: This is a great list. I miss one the mobile printer and you are so right. The time one would save!

Steve -- Yes, it does. ;-)

Dianne -- Id find a different computer guy. ;-)

Lloyd -- And, Time is Money!!

Clint,

I've been mulling over DocuSign and you've just gotten me off the fence. Thanks!

I am strictly mobile and very seldom go to the office. I find it counterproductive especially with the office politics!

Irene -- Love me some Docusign! :-)

Darryl -- Ohhh...office politics. That is high up on the list of things people DONT take into consideration.

It's exciting to see what our technology tools will be like in 10 years!

CaryRealEstate.com -- Agreed!! :-)

Ken, Douglas, Tisha, Linda, Lise, Lottie, Elisabeth, Barbara, Bev and Bob, and Irene - let us know if you have any questions! I head up DocuSign's social media programs, Suzanne Alberti heads up real estate, Jennifer Lew is our marketing coordinator and Tom Gonser is the VP of Product Strategy. We're all pretty active online, so just give us a shout if you need anything! (Yup, @DocuSign on Twitter!)

Cindy - glad to have you on board :)

Paula, Jeani, Rashel, Gene, John: Thanks for sharing your experiences with DocuSign.

This a great conversation that Clint started. Mobile office is only going to become more important, and with tools like mifi / wireless broadband all you really need is connectivity.

ps - if anyone wants to know how to use their USB wireless broadband card to turn their laptop into a router, let me know. Tethering the iPhone is also an option, but with ATT service being what it is, definitely having a different carrier for mobile broadband helps. This might be a blog post for @DocuSign to write!

T Starr Tann did a good post about a month back on the same subject giving her entire 'mobile' product lineup. It was great to see how she 'mobilized' herself. Yes we have to dump the old desk at the office which I've done this year. I'm going to check on that DocuSign, sounds interesting.

An -- I think I will let you handle that. ;-)

Lyn -- Love Docusign! :-)

SEP

Great post...you pretty much nailed my life as an agent. Having the right tool kit is key!

SEP

Lisa -- Having the right tool for the job is the key in any industry...real estate is no different. ;-)

Clint it absolutely can be done and should be considered. I am not a real estate agent, but have worked within the industry going on 18 years and for the past 8 I have worked from home. Eight years ago no one said I would be able to....hahah, still am doin' my thing.

SEP

Rebecca -- I know a ton of agents that are mobile 100%. If they need a table, they use Starbucks...lol. Keep doin your thang, bay-bay. :-)

OCT

Clint- You are so right. Mobile, portable and professional. Clients are loving the tools that Realtors can use to stay in contact and in CONTRACT. Right now we are at the Marriott on the Waterfront waiting for our room to be ready. In the meantime, with a laptop and an air card, we are unstoppable! Next stop is that portable printer. I love the way the technology gives us time to live some life!

OCT

Fabulous points, Clint. This is actually the first post I have seen that addresses this point. I am mobile and not even a Realtor, but a Mortgage Professional. :-) It is all about the networking which is hard to do while sitting in an office. :)

OCT

Clint, I am almost there.....missing a few of the items you suggest. The Docusign sounds like it will be a great benefit. Can't tell you how many times I wish I had something like that so I didn't have to go back to my office to email my clients the docs they just signed. Keep up the great work, and thanks again for a very informative post.

OCT

iTexas -- Awesome validation! Thanks!

Sarah -- Thank you so much!

Bill -- Docusign is awesome! I wouldnt attempt to do this without it.

OCT

Great post Clint, the convenience and time you can save is enormous with the right tools!

OCT

EVEB -- Thanks! And I completely agree. ;-)

OCT

Thanks Clint, great information. In this market, heck in todays business world it is very important that we are prepared for clients wherever we are. The only thing i would ad is a good bluetooth for safe driving. I installed one that is voice activated and works through the sound system in my car, i love it. Thanks again i will be referring back this i know

Gerry -- I have one of those also. :-)

NOV

Clint -

I am a hybrid mobile type person.....I have a desk in an office, but am rarely ever there. MY office is my reclining couch. My desk is my end-table. I use my laptop on my lap (big shocker, I know).

I use a ScanSnap scanner (AWESOME invention). And when I need to make color copies (flyers), I go to the office to do that. Transaction Desk prints out my forms ..... I take a copy with me when I'm showing properties....if they want to write up an offer, they sign 'em right there, and I scansnap those puppies off!

Next steps include an AirCard and portable printer.

Coleen -- Sounds like you got it all set up! :-)

NOV

I can tell you the portable printer would of saved me alot of time this year. Add a bed and maybe a bathroom plus some laundry appliances to my car and I'm set!!!!!!

Sean -- sounds like you need a bigger car. Or, a motor home. ;-)

NOV

I saw a few things on your list that will be on my Christmas list.

NOV

Indeed, we are mobile professionals. I would add to the list a portable work desk that straps in the passenger side. They have room for files and a pull out tray for the laptop. I don't have one yet but I've been thinking about getting one.

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