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17 Comments on I’m Wrestling the Paper Tiger and he’s got me screaming “UNCLE!”
Oh my it sounds like you are living a nightmare! Wouldn't it be nice if you could just carry around a GPS enabled scanner to keep track of where things are and where they are going?
kk
I am almost jealous.
I am going to be back to see the responses. We were just discussing this paper chase tonight. It is difficult to get the receipts organized in a meaningful way.
Hi Leanne,
As agents we deal with too darn many recepits too. Every time I have a couple of keys made, pick up bottled water for open houses, station supplies, etc. etc. it's just plain hard to keep up with. I'd love to hear from others.
My suggestion is talk to a CPA or Tax Attorney. I'm sure they can recommend a great system. I think inventory should be listed by purchase date. That how I list mine for depreciation purposes. As for filing receipts, I'm an old fashioned girl. I ink label the actual receipt and toss it in a folder and have about 30 categories of folders. Ads, phone, signs, water and elec, gas and auto maintenance, ect...
Now that is why I always use people that know that stuff so I do not need to.
I use the full bar version of NeatReceipts. I don't use it for receipts but do use if for a portable scanner. It has worked fine for me.
Oh my... this is my nightmare for sure. Thank goodness my daughter comes in every week and organizes this for me, otherwise, I would have a huge drawer full of receipts. As far as keeping track of inventory... I know how many sofa sets we have... does that count? At this late point, we label anything bigger than a bread box and have pictures of almost every item. When we want to know where something is.... and if our memory is failing, we just refer back to our most recent stagings to find them.
Leanne- I don't have a warehouse of inventory so I'm not faced with a monumental task of keeping up with it. I take pictures of what I have; have a spread sheet of my inventory and can pull categories if necessary and like Lori, I can look back at Stagings I've done to remind myself of what inventory I have. But, I do hate record keeping.
I only have accessories in my inventory.....I've often thought about labeling it with a "mark" but never have time/energy to make it happen.
Receipts are a daily input!!
I too am a little envious ... so far things are manageable. Hope you get it settled soon.
Hi Leanne,
Glad you posted this. I never even thought about keeping track of my inventory. My husband just said today that I'd better start. Hopefully I'll get so busy that I have to.
Aww, the business side of staging. This is not my favorite part!! lol
Good thing I have an Assistant that files everything for me because my wallet is constantly bulging with receipts. I have also heard both good and bad reviews for NeatReceipts although I don't know anyone personally who is using it. However, I have heard that if you have an AUDIT - NeatReceipts doesn't "count" - you must still have the original paper receipt to back it all up.
I'll know I hit the big time when I can get an assistant to do things like this! It's definately one of my weak points. I have read several articles that says the IRS will accept digital reciepts but there are some contingencies. I have a number of them that are so faded, I can barely read them. What good are they?
As for inventory, I am trying to keep the Excel file with picture, cost, value, etc. I guess I was thinking for insurance purposes that I really need to have a record of everything. By the time I get to logging them in after a big shopping/staging job, I can't remember the cost of the item and often times, looking at the reciept doesn't help either. I guess it's good to know that others don't have it tracked down to the detail either.
Leanne,
This is what I am struggling with as well. My inventory right now is in our hallway, down hall into breakfast room, in LR and DR and some already in garage.
It is driving my husband crazy. He has built me additional shelves and now I have to sort everything and get it labelled & put away. Then I have to find it again. I am one of those people, out of sight out of mind. I forget what I have.
And the reciepts are all over my dining room table and I still have to resolve receipt issue with previous client.
OMG!!! I hate this stuff. UNCLE!
I have a folder for each job (filled with receipts). I use Excell spreadsheets for each job. I plan on checking back to see if anyone has anything more to say. I guess we all have this problem!