Special offer

Communicating: Don't Put All Your Eggs In The Technology Basket

By
Real Estate Agent with RLAH@properties AB95346

At our office meeting today, our broker, Donna Evers, was going over our office sales figures - which were pretty amazing.  Then we began to share our stories of what went into many of those transactions.

Which ones were multiple offers?  What other challenges did we overcome to bring it all together.  And one of the stories had a very strong message, especially for some of the younger agents in the office.

Once of my colleagues, and one of Evers' top agents (in more ways than one) does a huge amount of business.  And she does it the old-fashioned way.  No blogging, Facebook or Twitter.  But she does a huge amount of networking with her center of influence, and she uses the telephone - the old-fashioned kind that sits on a cradle - a lot.

So Nancy was at her listing with her sellers and a good offer that she was urging them to accept.  And they did.  And she dutifully delivered it to the buyers' agent.

When she got home, something curious happened.  She checked her email, et voila!  There was another offer on the same house.  The agent had just dropped it into her scanner and sent it.  No contact.  No phone calls.  No nothing.

She hadn't called Nancy while she was preparing the offer - the obligatory schmooze call where you ask about time frame and stuff the is important to the sellers.  So there was no clue whatsoever that this offer was coming in.

The lesson here?

  • All of your colleagues may not be as wired as you are.
  • When you have an offer, at least on a "normal" listing, pick up the phone and call the listing agent to let her know you are writing an offer. 
  • If you don't know the listing agent, a little schmooze doesn't hurt - relationships are important.
  • If you are faxing or emailing it to her, get some kind of confirmation that she got it.  

The second offer wasn't as good as the first one, but it could have been.  What a relief!  But if it had, it would have been a loss for the sellers.  But it would have been a really big loss to the agent.  This was a pretty big house with a pretty big brokerage fee attached to it.

Oh well.  Easy come.  Easy go.

Jennifer Archambeault
Cardani Group, REALTORS® - Austin Texas - Austin, TX
An Austin Texas Realtor

Living in a high tech city, I USED TO assume others within the business also ran a tech savvy business.  This was until last year when I learned a very valuable lesson, unfortuantely, the hard way.  Now, not only do I call the agent about the offer I'm preparing, but I ALWAYS ask open eneded questions and be sure to listen more than I talk. It amazes me how much information I obtain from the listing agent that I could use to my advantage when negotiating. 

Apr 27, 2010 03:30 PM
Elizabeth Bolton
RE/MAX Destiny Real Estate Cambridge, MA - Cambridge, MA
Cambridge MA Realtor

Hi Pat ~ What a great idea for your office meeting. Love it. Excellent reminder about the power of old fashioned networking.

Liz

Apr 27, 2010 03:41 PM
Diane Rice
Rice Prprty Mgmnt & Rlty, LLC, South Holland, IL - Lansing, IL
SFR, SRES, CNC

Patricia - I LIKE this post.... you are absolutely right... we are wired differently, but must think like OTHERS when time is of the essence... and even when it isn't!  I have agents from about 3 different eras LOL.... must change thinking when dealing with each of 'em!

Apr 27, 2010 03:43 PM
Steve Shatsky
Dallas, TX

Hi Pat... I always appreciate it when another agent calls to notify me that they are sending an offer.  I consider it a basic professional courtesy.

Apr 27, 2010 03:46 PM
Steven L. Smith
King of the House Home Inspection, Inc. - Bellingham, WA
Bellingham WA Home Inspector

Pat,

Sometimes too many of my eggs are in one basket that way and when the internet goes down I am in a dither.

Apr 27, 2010 03:51 PM
Lisa Walston
Atlas Property Group and Abbey Church Properties - Greenwood, IN

I ALWAYS call the listing agent, write the offer, send it over by the agent's preferred method, and then call to make sure they got it. That is just basic courtesy, and paying attention to the details which is critical.

Apr 27, 2010 04:08 PM
Jon Zolsky, Daytona Beach, FL
Daytona Condo Realty, 386-405-4408 - Daytona Beach, FL
Buy Daytona condos for heavenly good prices

Pat,

Technology is just an instrument, and instrument shuld be used wisely. And not to replace a personal touch. Quite obvious, but still... (LOL)

Apr 27, 2010 04:38 PM
Jennifer Fivelsdal
JFIVE Home Realty LLC | 845-758-6842|162 Deer Run Rd Red Hook NY 12571 - Rhinebeck, NY
Mid Hudson Valley real estate connection

Pat this is certainly an occasion where it is important to touch based with the listing agent to make sure everything was in order, having a conversation can make all the difference.  Great reminders, not everyone has embraced social media yet.

Apr 27, 2010 04:44 PM
Cindy Jones
Integrity Real Estate Group - Woodbridge, VA
Pentagon, Fort Belvoir & Quantico Real Estate News

Even as a connected agent having an offer arrived unannounced can cause problems.  One popped up in my mailbox last night and has a number of errors in it.  If the agent had called first she could have saved a lot of time and effort on having to redo a contract.

Apr 27, 2010 11:25 PM
Betsy Schuman Dodek
Washington Fine Properties - Washington DC Area Real Estate - Potomac, MD
SearchPotomacHomes.com

Pat - What a great post!!! While we here on AR know how important social media can be - we should also know that social media doesn't negate the need for real estate basics. Unfortunately, we have to juggle it all???

 

Have a great day!

Betsy

Apr 27, 2010 11:39 PM
Kay Van Kampen
RE/MAX Broker, RE/MAX - Springfield, MO
Realtor®, Springfield Mo Real Estate

Agents in our area are doing the same thing.  A courtesy call and  a little information will go a long way to getting an offer approved for the buyers.

Apr 27, 2010 11:45 PM
Jackie Connelly-Fornuff
Douglas Elliman Real Estate in Babylon NY - Babylon, NY
"Moving at The Speed of YOU!"

Hi Pat, to me that is a no-brainer to call ahead and let the listing agent know an offer is on the way then follo-up to make sure it was received.

Apr 28, 2010 12:00 AM
James Downing - Metro DC Houses Team REALTORS®, CRS, GRI, ABR,MRP, MilRes
Real Living | At Home - Washington, DC
When Looking to Buy or Sell - Make the Right Move

Pat - you are soooooo right !!!  I recently had a multiple-offer situation; I hand-delivered the counter offer when they were presenting.

Apr 28, 2010 01:06 AM
Dr. Paula McDonald
Beam & Branch Realty - Granbury, TX
Granbury, TX 936-203-0279

I agree wholeheartedly.  Having a conversation with the listing agent and developing a good rapport is key to a good negotiation.

Apr 28, 2010 01:08 AM
Trish O'Connor
Coldwell Banker Heritage Homes - West Memphis, AR

Great post.  I am fairly new to the business, 2+ years, but I have always done the courtesy call.  As many others stated, the house may not be available any more, there may be multiple offers or you may gain additional knowledge that you can use in the offer.

Thanks for a great post.

Apr 28, 2010 03:19 AM
Chris Ann Cleland
Long and Foster Real Estate - Gainesville, VA
Associate Broker, Bristow, VA

Pat:  I never blind email anything important.  I alert the recipient that whatever I'm sending is coming.  That way, as may happen from time to time, if I've mistyped an email address, the recipient will notify me if they don't get the email.

Apr 28, 2010 04:14 AM
Barbara-Jo Roberts Berberi, MA, PSA, TRC - Greater Clearwater Florida Residential Real Estate Professional
Charles Rutenberg Realty - Clearwater, FL
Palm Harbor, Dunedin, Clearwater, Safety Harbor

Pat - you are soooooo right on this one! I cannot imagine just sending an offer without making a phone call prior to sending it and another to make sure that it arrived and did not land in spam or who knows where else in cyberspace!

Apr 28, 2010 09:26 AM
Dr. Stacey-Ann Baugh
Century 21 New Millennium - Upper Marlboro, MD
A doctor who makes house calls.

I do the courtesy call always because that's my chance to find out whether there are other offers or any specific instructions as well as to alert them that the offer is coming. 

Apr 28, 2010 10:11 AM
Dr. Stacey-Ann Baugh
Century 21 New Millennium - Upper Marlboro, MD
A doctor who makes house calls.

I'm leaving this link to a blog I read where the agent insists that he never speaks to buyer agents - essentially because they are a waste of his time.  I'd love to hear your opinion on this one.

http://activerain.com/blogsview/1617775/why-i-never-answer-the-phone-when-another-agent-calls-part-iv-what-does-a-buyer-s-agent-really-need-to-know-

Apr 28, 2010 10:41 AM
Patricia Kennedy
RLAH@properties - Washington, DC
Home in the Capital

Stacey-Ann, I just checked that link out, and if you go back to his first post, this guy does not do very much business, at least not as much as he might do if he answered his freakin' phone!

Apr 28, 2010 02:09 PM