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How to be organized in this Real Estate business

By
Real Estate Agent with Donohue RE 3229067

I noticed a few posts in which people ask other Realtors how they stay organized in this business which can get quite overwhelming at times.

I read a book written by the cosmetic guru Mary Kay titled: You can have it all!

She is talking about how she manages to have family, business and her faith running smoothly.

One of the suggestions she made is the best organizing tool for me and I recommend it to everybody.

It provides great structure which is the most important component to stay organized. Here it is:

Every NIGHT, BEFORE going to sleep, you think about all the things that need to be done THE NEXT DAY and you write it down in hourly schedule format and veeeeeery detailed:

To demonstrate what I mean, here is my list for today which I wrote down last night:

 

6 - 6:30:   Have coffee, listen to News, check BB and emails, get cleaned up for the day, put on make up

6:30 - 7:   Walk Simba and Teddy, feed and brush them

Simba and Teddy

7 - 8:        Blog about a new restaurant in South Beach, FL. Read and comment on at least 5 posts

8 - 9:        Attend to emails and make phone calls 

9 - 10:      Preview and take pix of unit #542 in the Roney Palace for client in Canada

VIEW OUT FROM RONEY UNIT %$@

11 - 12:     Work on pix, send them to client and follow up with phone call

12 - 1:      Cook and eat lunch

1 - 3:        Take S&T for a walk and give out business cards to potential clients (my way of prospecting)

3 - 4:        Go to the office, talk to broker and print out info about the Apogee in South Beach, FL

4- 5:        Make more phone calls, attened to emails. Schedule inspection for Friday, 2pm with Anker Insp.

5 - 6:       Check for expired listings, contact owner and set appointments

6-....play with S&T and enjoy my eve

 

So, what I am getting at is the detailed structure of a day and one has to really stick to this time frame. One must NOT give into distrations, which is often times the culprit for a caotic life.

If one important thing couldn't be done that day, it has to be on the list for tomorrows day and given proirity.

Often times I was totally overwhelmed by my work load but after using this system, I am amazed how much easier it has become to stay on track. It takes some self discipline to do this EVERY NIGHT, but it has changed my life...so, thanks Mary KAY!!!

 

Comments (6)

Barbara Todaro
RE/MAX Executive Realty - Happily Retired - Franklin, MA
Previously Affiliated with The Todaro Team

Gina....being organized is half the battle.....I don't understand how agents can survive without organization in their business.....I've noticed that the order within an agent's office is usually a reflection of how organized that agent is with his/her business.

Oct 15, 2010 04:18 AM
Gay E. Rosen
Julia B. Fee Sotheby's International Realty - Larchmont, NY
As Real as Real Estate Gets!

Hi Gina ; You are so right... I so often let my clients dictate my workdays and I often times feel like I am babysiting, acting as a layman pyschologist... and have coutned 30-40 hours for some clients in a given week.... leaving no time for prospecting.... I envy those agents who only answer calls after a certain time each day....I make myself way too accessible.  Best, Gay

Oct 15, 2010 04:18 AM
Gina Nugent
Donohue RE - Palm Beach, FL
Real Estate Agent - Palm Beach, FL

Barbara: It is so frustrating having to depend on those disorganized agents. I don;t know how many times I wanted to strangle a fellow agent just because they have no structure in their professional live and the good, organized ones have to pay for it at times....

Oct 15, 2010 01:09 PM
Gina Nugent
Donohue RE - Palm Beach, FL
Real Estate Agent - Palm Beach, FL

You know what Gay: clients respect you more when you make yoursef less accessible. If you give them too much time they might think you have nothing else going on and they take advantage......Just say NO at times.....

Oct 15, 2010 01:11 PM
Scott Hayes
(512) 786-8300 - Austin, TX
Realty Austin, Broker Associate

Gina

As agents, creating structure is one of the biggest challenges to our career. Although I do a things to do list at night, I know I need make it more detailed. 

Glad I subscribed to your blog Gina

Oct 16, 2010 04:50 PM
Gina Nugent
Donohue RE - Palm Beach, FL
Real Estate Agent - Palm Beach, FL

Awww, I can't believe it: I have a subscriber?????!!!!

Scott, you are my first!!!! Thank you, you made me very happy and BTW: I subscribed to you last week...

Great stuff you write there, thanks again!

Oct 17, 2010 05:37 AM