Active Rain Masterminds - The Short Sale Process

Reblogger Liz and Bill Spear
Real Estate Agent with RE/MAX Elite 513.520.5305 SAL.2002007747


The Masterminds brought a new challenge, working collaboratively, and working collaboratively is what is needed to improve the short sale process!  Cooperation between banks, agents and the public to make it a viable option for even those buyers on a tight timeline.

Thanks to our fellow bRain Power teammates for their work on developing this possible solution!


Original content by Cindy Marchant

Given that short sales have been steadily on the rise and are among the most widely discussed transactions in real estate, it's no small wonder that pondering on a solution was the first task for the MMC (MasterMind Challenge).


Our bRain Power team are Cindy Marchant (Cindy in Indy), Dan and Amy Schuman, Rita Fong, Jerry Newman, Liz & Bill (BLiz) Spear and yours truly, Charita Cadenhead(AMB from Bham). 

Without question, a key aspect of short sell success, would be to create a unified system of short sale practices.  This, I am certain, will be the recurring theme among all participants of the MMC.

Short Sales

By unifying the process, sellers and real estate agents would know up front what was needed to successfully navigate through the currently murky waters of an attempted short sale.  Almost all banks have different requirements, timelines, procedures, documentation and criteria for considering, accepting and/or denying a short sale.  In essence there are three leading causes for the long short sales process.  They are:

1.      The uncertainty of what banks need upfront is in essence the first leading cause of delay.  This is a leading cause since providing documentation leads the way into the process.

2.      Secondly, the entire short sale process needs to be unified throughout the banking industry

3.      Finally the delay in ordering and receiving the results of the BPO


  • One such way is to provide an official online source (portal) of information that will lead directly to the appropriate institution (bank/mortgage company, etc).  Equator would be a prime example and since it already exists, it could be a requirement that all transactions are initiated here and it would serve as a short sale "clearinghouse" so to speak.
  • A single phone number for initial contact that could route us to the appropriate party and provide the appropriate phone and fax numbers.
  • Secondly all short sales being processed via the web portal would follow the same procedure, require the same documents, time lines would be identified and accurate contact numbers would be available
  • Standardize the percentage that the 2nd lien holder can get from the short sale.  By doing so there would be no need for the real estate agent or the 1st lien holder to negotiate with the 2nd lien holder (thus removing another obstacle from the process).
  • Communication is key.  Currently it is commonplace but unacceptable for inquiries to go unanswered for extended periods of time.  Streamlining the process could create the efficiencies needed to offset any manpower issues needed to meet the 24 hour requirement.  At maximum, turnaround response time should not exceed 48 hours.
  • Asset managers and negotiators should work in teams so that a transaction does not come to a halt when one of them is on vacation or takes a day off.
  • Online application for modification and short sale would be available and reduce completion time currently hindered by banks' insistence on mailing forms for sellers to complete and mail back.  Any specific forms to be completed should be available online and all banks should use the same forms.
  • By unifying the process, it would allow us to educate the seller and provide them with a uniform short sale package to get the process started instead of having to contact the bank first to find out their procedures and requirement and then return to inform the seller of such requirements
  • A definite time from for closing/escrow to take place (say 60 days or so). 

HOW MUCH IS THE HOME WORTH?How much is it worth
This is the big question.  Unfortunately this is a question that is not answered until the banks receive an offer and then they order a BPO.  This would not be a problem except for the fact that the home may have already been on the market for weeks or even worse, months.  Added to that delay is the fact that it may take several more weeks to receive the results of the BPO. This third leading cause of prolonging the short sale can be eliminated simply by

  • Banks should order the BPO as the time the Realtor provides the Authorization to Release the information (it helps pricing for starters and could streamline the process more). 
  • BPO Agents/Appraisers should be open to discussing their findings with the listing agent to validate current market conditions and trends
  • Once a BPO is received, the value should be good for a specific period of time 60 days, 90 days, etc.  But definitely more than 30 days.
  • The BPO value would serve as a guide to pricing the home and provide for a margin of acceptable pricing.  Far more offers would perhaps come in if the MLS could indicate that bank has approved "price."

We are not void of responsibility in the process.  As real estate agents we can control and uphold our end of the bargain and here's how.

  • Only submit COMPLETED paperwork/files.  No excuses for not doing so.  With standardized forms/package, there should be a checklist cover page to use for verification of the package PRIOR to submission
  • Brokers should require their agents take MANDATORY class and obtain certifications for the short sale process with specific emphasis on processing paperwork
  • Take ownership when things go wrong
  • Keep the sellers engaged in the process
  • Keep a schedule of activities involving call backs, status checks, due dates
  • Maintain a file that consist of a conversation log, emails, phone calls, etc

Even if the short sale process were to
be streamlined as we recommend, it will be a while before the process rids itself of the "anything but short" sale.  As it stands, the biggest hurdle with regard to buyers is keeping them in the game.  We're of the opinion that there are 2 solutions to this problem:

  • Communication with the buyer's agent is key.  Since much of the correspondence takes place online anyway or while at the computer, it would be easy enough to shoot the buyer's agent a quick email at least once a week.  An email letting the buyer's agent know that "investors are still reviewing" or "BPO has been ordered" or waiting for "BPO results" is better than NOTHING at all
  • Streamline and shorten the overall process
  • Additionally, don't create hysteria.  Patience is an absolute MUST.  If you are not a patient person, admit it and REFER, REFER, REFER.
  • If short sales are not your thing, complete a referral form and refer it to a short sale agent.  Twenty-five to 30 percent of a close transaction is better than 25 to 30 percent of an expired listing.

Our opinion is that implementing these items will provide a streamlined process that will enable ALL buyers to again consider short sales as part of the available inventory.  Additionally, easing the process for executing a short sale should ultimately save the banks expense by preventing many more foreclosures.


Here are the members of bRain Power: 


Dan and Amy Schuman from Cleveland OhioCindy in Indy Marchant from FishersJerry Newman from San Antonio TXRita Fong from Marion ARBill and Liz Spear from Cincinnati Ohio



Charita Cadenhead from Birmingham Alabama


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Cindy Marchant
Keller Williams Indy NE 317-290-7775 - Carmel, IN
"Cindy in Indy" , Realtor, Fishers Real Estate

It was a great experience to share our ideas and go through all of the pieces and parts of the Short Sale process from the Client to the REALTOR to the Bank...good job group!

Feb 01, 2011 01:44 AM #1
Charita Cadenhead
Keller Williams Realty - Birmingham, AL
Serving Jefferson and Shelby Counties (Alabama)

Thank you Bliz.  Your suggestion that stands out in my mind is suggesting that certification be required prior to attempting short sales.  This would be extremely valuable to the process.

Feb 01, 2011 01:54 AM #2
Liz and Bill Spear
RE/MAX Elite 513.520.5305 - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Cindy, It was good working with everyone!  A very responsive group, always right on it!

Charita, And thank you for running point on this one!  Superb job :)

Feb 01, 2011 02:13 AM #3
Tish Lloyd
BlueCoast Realty Corporation - Wilmington, NC
Broker - Wilmington NC and Surrounding Beaches

Such great information -- nice job -- very detailed!

Feb 01, 2011 02:22 AM #4
Liz and Bill Spear
RE/MAX Elite 513.520.5305 - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Tish, We put together a pretty good group, but then again, most of the groups here WOULD be pretty good!

Feb 01, 2011 02:30 AM #5
Jerry Newman
Brown Realty, 210-789-4216, - San Antonio, TX
Texas REALTOR, San Antonio Military Relocation

Thanks Bill and Liz for sharing a lot of ideas and your experience with our newly formed group, bRain Power. It was truly a pleasure working with you guys on a great challenge like Short Sales.

Feb 01, 2011 06:05 AM #6
Dan and Amy Schuman
Howard Hanna Real Estate Services - Solon, OH
Luxury Home Specialists

You guys did a great job and I'm looking forward to our next topic. This is really a fun way to collaborate with our fellow agents and learn a lot in the process.

Feb 01, 2011 11:59 AM #7
Liz and Bill Spear
RE/MAX Elite 513.520.5305 - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Jerry, Fun working with you too!

Dan & Amy, It'll be interesting to see what's next!

Feb 01, 2011 03:42 PM #8
Rita Fong
RE/MAX REAL ESTATE TODAY, Executive Broker 901-488-9590 - Marion, AR
Realtor - Marion Arkansas Homes for Sale

Bliz, it is truly bRain Power ;)  I am so glad Cindy picked all of us to work together!!

Feb 02, 2011 02:19 AM #9
Liz and Bill Spear
RE/MAX Elite 513.520.5305 - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Rita, It's a pretty good group to work with!  Everyone throws in their two cents, and pretty quick on the responses too!

Feb 02, 2011 10:47 AM #10
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Liz and Bill Spear

RE/MAX Elite Warren County OH (Cincinnati/Dayton)
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