It is easy to double or triple pay a utility bill due to most utility companies not having a system that will create an invoice number and an account number on each statement. So what do you do? For those that only list an account number, add a hyphen (-) and the month at the end of the account number so you can identify which month you are paying. If you are a QuickBooks user, the software will alert you to duplicate invoice number allowing you the chance to research the invoice before paying.
Example: If you statement does not list a separate invoice number
Account# 80-00012554569
Add the following to the end of the account number when processing through QB -05 (May)
Your invoice "Reference #" will now be entered in to QuickBooks as 80-00012554569-05
The 05 added will alert you to a duplicate payment being made.
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