Starting off a new quarter requires us to take a look at how we spend our time each day.
Where should you spend your time?
In what he refers to as Quadrant II Time Management, author Stephen Covey identifies tasks and activities that take up a great deal of our time, but which can or should be eliminated to improve effectiveness.
He explains that most time-management tools focus on “prioritizing and accomplishing the urgent activities of Quadrants I and Ill. Focusing on daily planning, these tools help people become more efficient... but not more effective.”
Focusing on the important but not urgent activities of Quadrant II makes the vital difference in personal and organizational effectiveness.
Quadrant I activities are driven by crises. For example, firefighters often live within Quadrant I, but they improve their odds by spending time on prevention and education aimed at preventing a crisis. Staying in Quadrant I mode for long leads to stress and burnout, based solely on crisis management and puffing out fires.
Individuals should ideally spend 65 to 60 per cent of their time in Quadrant II, and 15 per cent in Quadrant Ill. A Quadrant II approach ultimately leads to the greatest success. The results include vision, perspective, balance, discipline, empowered people and few crises.