I just read a blog post by Steve Jacobs about some agents not returning phone calls and it got me thinking.  I've been using a policy for handling telephone calls for a while that I'm pretty happy and comfortable with, but I'm curious as to what other agents policies/practices for the phone are.

Here's my policy:
If I'm available, I answer the phone 9am to 9pm 7 days a week. If I'm with another real estate agent, I answer the phone unless they are bringing me an offer or vice versa. If I'm with a customer, I only answer the phone if it is my wife (she has her own ring tone on my phone from the places she calls me from).  The only exception I make is if I have a deal closing that day, I will take a call that might be from anyone involved in the deal because you never know what goofyness may be coming-up that may need my attention. - If I'm with a customer, I tell them that I've got a deal closing today and I may need to answer the phone.

I explain my phone policy up-front to all of my customers and have never had anyone complain about it.  I have had a number of women hit or bump their husbands saying that they should do something like that, but I find that my customers respect the policy and I'm very good about calling back as soon as possible.

Also, ALL of my advertising/marketing efforts direct calls to my cell phone except the calls directed to my toll free hotline of pre-recorded information. From there, they can push a button and be forwarded to my cell phone.

 

So, those are my policies/practices for dealing with the phone.  What are yours??

 

Bill & Maggie Sauneuf - Real Estate Service For Life!

 

 

8 Comments on My Phone Policy.... What's Yours?

DEC
18
2007
I don't answer if I'm with Buyers either - but I do check the message as soon as I can slip away for a sec. All office calls go straight to my cell rather than voicemail. Potential clients & current clients get called back in 1 minute to 1 hour regardless. Got to be available - customers, not surprisingly, still want service.
12:31am • #1
100,154 Points 1 Featured Post
I read Steve's post, too.  The point is, that you DO return phone calls.  And in a timely manner.  It makes doing business so much easier!
12:35am • #2

Policy is to answer all calls unless I am conducting business at that time - The calls that do not get answered right away are returned ASAP. Using caller number ID I will return those that leave a message and those that do not. Yes, I have answered the phone at 6:00 am and was pleased to find a new client from the east coast on the line!

If I am going to be out of the area I direct the caller to contact my partner for urgent calls and I will return the others as I am able.

Answering phone calls is an important part of good customer service.

 

 

12:37am • #3
101,681 Points 2 Featured Posts Outside Blog
Hi, I make it a policy to keep my phone off while I'm with other clients.  That seems to work for me.
12:42am • #4
1 Featured Post
When the phone rings, I answer it. If I am with customers, unless I have explained to them I am waiting for a call, I don't answer it. If it is my wife, I apologize and answer it--some things are simply more important in life, and since she seldom calls, I know what she has to say I need to hear from a sense of urgency. I do return calls the moment I am free, however. I don't let calls or voicemails linger unattended.
12:59am • #5
127,630 Points 1 Featured Post
Bill- My phone is on 24/7. I never answer if I'm with a client unless it's my wife. I will answer calls at all hours, but reserve the right not to after 6pm. I don't answer in the morning that I am doing call backs from lead generating. I return calls after 12 on those days. You could call me now and I would probably answer. 1:59am
12:59am • #6
375,484 Points 7 Featured Posts Localism Sponsor Outside Blog Hit Router

It is best to have the phone off when you show - everyone knows I will call back if you leave a message

4:54am • #7
JAN
01
2008
172,254 Points 2 Featured Posts Outside Blog

Bill: Good policy.  I do not take calls when I am with a customer/client unless from a family member or someone who might have something to do with what I'm working on with the customer I'm with at the time. I also leave a greeting on my voice mail that says I will return calls within a certain time frame if not sooner so the caller will know when to expect me to call back.  I always, always return calls as quickly as possible - always!  I think that's the key. 

Bill:  Sorry, I read Steve's comment and had his name on my brain.  LOL

4:03am • #8

Leave a response…



(optional)
What does the graphic say?
 

Find WA real estate agents and Mount Vernon real estate on ActiveRain.