Do you ask each of your clients how they prefer to be communicated with? 

Do you tailor your communication style to meet each individual client's needs?

I can tell you that as a working mom with three young children if you call me on my home line during the day, you won't catch me.  Yes, I work from home, but I am busy.  I am on the internet, I am reading, I am answering text messages, I am writing, I am blogging, I am answering my work line, I am instant messaging.

I am not answering my home phone line.

Anyone who needs to reach me during the day knows this.  Even at my children's school, I communicate with their teachers when needed via email and they do the same.  This works well for both parties involved.  After all, they are busy people too.

Now that all changes during the evening.  In the evening my home phone line is the first to be answered. My business line takes a back seat.  My cell phone is a good bet, IF you text me.  If you just call me, you will need to be prepared to get voice mail.  Email is a good method too, but don't count on an instant response unless it is after 9:30 p.m.

This is my schedule.  This is what works for me.  AND this is how i like to be communicated with.

So the next time you take on a new client, make sure to see how they prefer to be communicated with.  Don't make assumptions.  You may need to get hold of them for a crucial decision ( a last minute buyer showing, an offer/counter offer) and you want to make sure you know what works for them and how to get ahold of them.

 

 

 

14 Comments on Save a tree and communicate with me online

FEB
05
2008
425,627 Points 2 Featured Posts Localism Sponsor Outside Blog
You are right on target! Tailor the communication to client expectations for happy clients and better yet, more referrals.
12:09am • #1
233,860 Points 3 Featured Posts
I love this blog, I prefer email 100%, Thanks for asking
12:31am • #2
401,307 Points 15 Featured Posts Outside Blog
Hi Rebecca:  These are some very good ideas you have shared with us.  We need to put some organization into our lives, and set down some guidelines.  If we don't run our lives, they will run us.  Thanks for sharing.
12:33am • #3

Good stuff. Being "always" available is not a good idea either. Otherwise you have no time to get your work done!

12:38am • #4

 Rebecca,

Right on the money$$.   The one thing I learned early on in sales is that if you don't put a value on your time neither will your clients.    The irony here is when you learn to respect your time and set limits, you will become a much more suoght after commodity in an already saturated market.  

 

On the flip side, if you don't respect the client's time the same way as yours, they will not return the favor. 

 

Thanks and best of luck to you.    

 

 

12:52am • #5
2 Featured Posts
Sounds like a successful strategy for you as you augment your online presence with your actual self to continue winning in your real estate career there. I am enjoying this blog post and the follow up comments. Lance
12:54am • #6
Great post it was on target I preferr email in all my daily activities
1:02am • #7

That is actually one of the first questions that I ask borrowers once I introduce myself. I don't however ask what the best way to reach them is after hours as I have little need for that BUT it does happen on occassion. I will have to do that from now on. Thanks for bringing that to my attention!

1:13am • #8
FEB
06
2008
143,202 Points 29 Featured Posts Localism Sponsor Outside Blog

Vickie-Client referrals are a great source of revenue for sure.  Good to note as a benefit of communicating properly with your clients.

Brett- Thank you.  I also like to try to find "winning strategies" because I am not a quitter:-)

Karen- I definitely like to set a schedule so my life doesn't run me, but I know that with that I have to have some flexibility so that if my schedule changes, I can hang in.

Kirk- Good point, letting your clients know that you have a schedule and then working together to make mutually convenient connections is best.

Tom- Thanks for the kind words.  It's never good to wag the dog's tail is it?

Lance=- Thank you.  I am also actually trying to find better methods of communication as I move along.  I like email, as Cory notes in his comment, but sometimes find it cumbersome as well.  I really like Google Docs for collaboration.  Have either of you tried it?  It's free and can be an awesome tool.

Libby- no problem.  I do also recommend you still keep your expectations to your clients to suit your schedule as well. If after hours is not always needed, you can ask the question, but also set the expectation.  Don't become a slave to a horrible schedule:-)  Sounds like you probably keep a good balance.

6:57pm • #9
FEB
07
2008
2 Featured Posts

Rebecca, funny you mention the phone ringing to voicemail in the evenings.  If someone I know fails to leave a voicemail, I don't always call them back. It must not have been THAT important!  When they do leave a voicemail, obviously they called for a reason, so I tend to call them back before I even listen to the message!  Yesterday, I checked my messages and some of them were from last week!  But they were all people I had called back.  Text messages, on the other hand, are my kind of quick communication.  If someone texts me, I always get back to them right away!  Most of my friends know that if they need to get a hold of me right away, text me!

Thanks for sharing!! 

10:45am • #10
221,706 Points 1 Featured Post Outside Blog

Hello Rebecca - Danny Thornton tagged you a hidden gem and you are :) Your posts are to the point and helpful - we always ask our clients the best way to reach them - many younger ones text us and thats fine too:)  we set up realistic expectations from the get go. great post !

Sincerely,

Grace

9:48pm • #11
FEB
08
2008
1 Featured Post

 

Rebecca,

Anytime I have to creat a PAPER document, I know have something I (really) have to work on-lol!

Steve

12:25pm • #12
137,609 Points 1 Featured Post Outside Blog
I too was directed here by Danny Thornton's blog in which you were featured. I am glad I checked you out as this is an important issue. I think in today's fast-paced world that determining the preferred form of communication is a must. And as you point out, the different forms of communication that are available make the chance of a client reaching you in an urgent situation that much more likely. Nice read!
2:58pm • #13
143,202 Points 29 Featured Posts Localism Sponsor Outside Blog

Erika- I don't call back numbers that didn't leave a vmx anymore, because I, like you , believe that if it is important, the person would leave a vmx. When I was in full time sales position, I did call the numbers who didn't leave a vmx though.  You just never knew when those calls might lead to sale.

Grace- Thanks for your kinds words.  It's great to hear you text with clients who want that line of communication.  So many people text now and I think it's a crucial method.

Steve- That's for sure.  I have actually been thinking about scanning all of my documents into my computer; I must abashedly confess that I haven't done that yet.

Rich- Thank you much.  I am still trying to get down better forms of communication.  I have a twitter account, but don't honestly use it all that much.  I think that will be my next project to hopefully get even better at this, or not.  I am still wavering, because that kind of continuous communication feels a little daunting, though many speak highly of it. 

5:02pm • #14

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Rebecca Levinson, Real Estate Marketing Consultant

Lake Geneva, WI

More about me…

Real Skillz-Clear Marketing for Your Real Estate Vision

Address: Lake Geneva, WI, 53147

Office Phone: (262) 203-5231

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Real estate marketing blog chock full of real estate marketing tips, strategy, advice and inspiration to enhance your real estate marketing skills.

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