Special offer

Advanced Access Tip: Backup and Restore In Virtual Office

By
Real Estate Agent with Harper Real Estate
Advanced Access' Virtual Office (currently v4.0) provides a very dynamic environment, in terms of allowing you to make changes anytime you desire which are immediately implemented and viewable as soon as you hit the "Save" (or "Save and Continue" or "Save and Exit") button.

Everyone knows it's important to backup your data in case it's lost or you need to go back to a prior version.  Advanced Access does a system level backup of their data, so that you (and all clients together) are protected from company catastrophic situations.  However, there is no backup/restore capabilities at the individual client level (as is the case with most online services).  So, make sure you make your own backups of all your website pages, components and important images and documents.

All images and other files you upload for page content should be saved on your hard drive so that you can back it up regularly from your computer.  The text that you cut and paste or manually input can also be copied and then pasted into an document editor, such as Word or a Web page editor such as Microsoft Expression Web (formerly Frontpage), or saved in HTML format in NotePad or an HTML editor.

A simple way to keep version backups in Virtual Office of your web components (forms, navigation menu, footers, headers, etc.) is to Copy the item assigning a date tag, such as default-footer-20YYMMDD (YY=2-digit year, MM=2-digit month number within year, DD=2-digit day of month).

You can also save any page viewable by your browser (e.g., Internet Explorer or Firebox) to your hard drive.  Internet Explorer saves all text and images referenced by the page.

If you get used to doing these simple backup steps, it will require minimal effort to protect yourself from accidentally deleting a page or component or inadvertently making a catastrophic change to a web page.


INVITATION: If you are an Advanced Access user, please join us at AAUG!


Copyright 2008 by Lawrence Yerkes. All Rights Reserved.

Comments (2)

Judy Greenberg
Compass - Long Grove, IL
Compass- Long Grove -Buffalo Grove

I was just thinking of doing this tomorrow.  It seems easy to do... but a pain! 

Mar 02, 2008 02:02 PM
Anonymous
GRI but not practicing today agent

advanced access is difficult and I will never use them or recommend them, whether I go in the business again or not.  I quit them when I put my license on hold and now they won't give me the password to my email they hosted and I accessed through outlook.  I have changed computers since then and have personal and business contacts I need to reach through my old email messages.  Their rude and uncooperative and I stayed with them for how many years and now no help...

Dec 20, 2008 04:44 AM
#2