I think I first was exposed to this grid at a Ken Blanchard seminar. I have used it many times and I have also tried to keep a good balance of spending more time in Quadrant 2, but it isn't always easy.
When you cross the axis of "Importance" and "Urgency", which one wins?
Quadrant 1 is known as the "CRISIS" Quadrant. You want to spend as little time here as possible. If the building is on fire, it's important and urgent and action must be taken immediately!
Quadrant 3 is known as "INTERRUPTION" Quadrant. Things seem urgent and important, but you find out that someone else's "urgency" doesn't always match up with what is important to you and your goals.
Quadrant 2 is the "PRODUCTIVE" Quadrant. This is where we should spend most of our time; planning, preparing, being productive IN our businesses and our lives.
Quadrant 4 is the "MENIAL TASKS" Quadrant: Yes, time wasting by watching TV or doing idle, non-productive tasks, but there are things that can be PLANNED in Quadrant 2 that can be performed in Quadrant 4, such as maintenance of a web site or washing windows to impress a customer.
There are items like emptying the trash that if not done, soon will find themselves moving to Quadrant 1!
I hope you can examine this grid & take away what works for you. Try to categorize your daily tasks and identify if they are important or urgent or both or neither... Concentrate on spending Quality Time in Quadrant 2 and plan for the recreation that may seem to be Quadrant 4.
Always looking out for your next move on Idaho Real Estate in the Boise Idaho real estate market,
Don Wixom RE/MAX Advantage Nampa, Idaho