$$$ How To Work Less And Get More Done! $$$


The first thing that you must get out of your head is the false belief that you must 'work hard' to make money. There is nothing farther from the truth than that very statement. Working hard does not make you make more money but working smarter does. J Paul Getty said, " I would rather have 1% of the efforts of 100 people than 100% of my own." These words ring true today just as they did when he spoke them. There is also nothing wrong with working smart, having fun and enjoying every hour of your work. In fact, you should be doing what you love to do, because the money will follow. Somehow we have been taught since our youth that work is some sort of drudgery and we should all be suffering during our work. This is another fallacy.


In order to change habits you must first become aware of your habits. What do you do to waste time when you could be productive. If you are not doing income producing activities 80% of your time you are not contributing to your own business. I like to have my clients look in the mirror and ask, " Would you hire you?"


One of the best rules to learn is Pareto's rule, more commonly known as the 80/20 rule. This rule states that only 20 percent of your work accounts for 80% of your output. If you don't know how and where you are spending your time, start keeping a daily journal of what you do with each 15 minute increment. Keep this journal for 2 weeks and you will see a pattern developing. Then start to accept the fact that you are wasting a lot of your time on the 80% . Start cutting away at that wasteful 80%. Even if you shift your 20% to 25% it will make a huge difference in your earning power.


Parkenson's Law is also known as 'the law of contraction'. This is a universal law of the universe and you see it in action whenever you go to get your drivers license renewed and of course many other places. This law says that no matter how much time you give someone to do a task they will fill up that time completing that task. You can give your assistant 8 hours worth of work and tell her/him that the deadline to get it all done in 4 hours it will be done in 4 hours. If you tell the same person that you need it all done in 12 hours, it will take 12 hours for her/him to do the same work he could actually accomplish in 4 hours. The reason it is called the law of contraction is because you can get more done in a shorter period of time and you will fit your tasks into the time you give them. A good test of this is when you have company coming over and your house is a mess. See how fast you get that house clean! But if you are cleaning your house on the weekends, it takes you all weekend to clean the house!


So start giving yourself deadlines to accomplish tasks. I set a timer, especially for things I do not like to do because those things we don't like to do we tend to let drag on and on. When the timer goes off, I get to stop!


Manage your energy. You can do more in a short period of time with a burst of energy than you can if you schedule a project to be completed over a period of a few days. When you do the latter you find that you get really draggy and tired and often get distracted. I like to really bust my behind on different projects and then reward myself with an hour or two of reading. Sometimes I will stay up all night to complete a project knowing that it will be finished and I can move on to something else. It is worth the initial push to get it done and enjoy the reward!


Delegate, Delegate, Delegate! This was one of the hardest lessons for me to learn. I could do it better myself so I did not want to delegate. But there are only 24 hours in a day, I do need to get some sleep and you will never increase your earning power by doing it all yourself. This is the main reason agents live a feast or famine lifestyle. They do not delegate soon enough in their careers. You should also be paying others for every thing that you are worth more for not doing. For instance, if your landscaper charges you $100 a month to mow your lawn and fertilize your lawn you calculate that he is getting paid about $15 to $20 per hour. Now figure out how much you make per hour. If it is more than what he makes you need to get your lawn mowed and stop doing it yourself. That time needs to be spent on income producing activities to increase you income. That goes for everything you are doing in your business and your personal life.


The Marginal rule of quality says that if you are a perfectionist- STOP! This is the biggest deterrent to wealth and the perfect road to poverty. If you need things so perfect to the point that it is now costing you more to produce the perfect effort than it time to let go of that dysfunctional habit. In business, you must look at your output and measure it against the gain. How long does it take you to complete a task? Again look and calculate how much you are worth on an hourly basis. Then stop making things so perfect when it does not pay you dividends to do so.


These are some simple changes you can make right now to increase your earning power, increase your income coming in and increase the amount of income you are keeping in your pocket.

Katerina Gasset Subscribe to my Blog

Katerina Gasset Real estate coaching

Katerina Gasset, CIPS, Realtor ®, Business and Life Coach, Speaker and Author. Reach Katerina at: 561-753-0135

Disclaimer:The information provided herein is supplied by several sources and is subject to change without notice. Wellington Homes Blog does not guarantee or is any way responsible for its accuracy, and provides said information without warranties of any kind, either express or implied. Entries on Wellington Homes Blog represent the opinions and ideas of the author(s). Wellington Homes Blog does not express the views of International Properties and Investments, Inc or those of the broker.

Copyright © 2008 By Katerina Gasset, All Rights Reserved.. *How To Work Less And Get More Done * Contact Katerina Gasset for Customized Business and Personal Coaching.

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46 Comments on How To Work Less And Get More Done!

APR
25
2008
3 Featured Posts Localism Sponsor
Excellent comments!  There are a lot of things we can all do to make more money with less effort.  I definitely hear you on the "perfectionist" comments.  I do wonder, however, how many people lose future business by not tending to the details.  When one considers the pyramid effect of referrals, tending to the details can make the difference between being settled or being wealthy, in the long run.
10:13pm • #1
133,477 Points 5 Featured Posts Outside Blog Hit Router
Wonderful road map for us to follow... I was doing okay until you reached the dreaded word, "delegate"
I know how powerful that action can be, but that doesn't make it any easier to accomplish!
10:14pm • #2
382,041 Points 1 Featured Post Outside Blog

Hey Katerina, This is an outstanding blob. My biggest problem in regards to working smart is trying to figure out a good system of keeping track of phone conversations and the "to do" list.

Sean Allen

10:15pm • #3
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Great post!!  Time management is critical!!
10:16pm • #4
8 Featured Posts

Katerina - Great post.  Delegate! Delegate! Delegate!  It can be hard to turn things over to someone else, but once you do it, you sure can become productive!  All of your points need to be taken to heart. Once people understand and believe it, there is no stopping them.

10:24pm • #5
256,668 Points 3 Featured Posts Outside Blog
Katerina, great advice. I also have a hard time with delegating, but I am getting better at leaving notes for others in the house. I realize I don't have to do it all myself.
10:25pm • #6
All things everyone know but does not do.  Its like trying to break old habits.  Good to remind ourselves.
10:40pm • #7
167,330 Points

Katerina.  Great post!  Deadlines are important.   I'm always on crisis management but I always finish my projects on time.  It just gets too stressful.  I have to learn to change my way of doing things.  Thanks for the ideas.

10:40pm • #8
460,789 Points 28 Featured Posts Localism Sponsor Outside Blog
Katerina, Those rules are very true and I organize when I need to get many things done in a day.  And envision them going off without a hitch.  It made me laugh at just how fast this house has gotten clean sometimes!!
10:54pm • #9
125,840 Points Outside Blog
Katerina, Really good points!  I used to be a perfectionist but gave that up a few years ago!  Sometimes I revert back to old habits but my husband usually points it out and I go forward again.
10:57pm • #10
APR
26
2008
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Tony- Attention to details in a contract or in taking care of a client is different than what I was referring to. I was more referring to like when you place an ad, write a blog post, add listings to websites, and press releases, press packages, letters, direct mail and all that. I know people who a month later are still working on that one perfect blog post and losing business and time because of want of perfection. 
1:01am • #11
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Debbie- I have an easy time with delegating housecleaning, lawn care, car washing, gardening, handyman stuff, and all of that. When it comes to my business, it was harder to let go. We got burned a few times pretty bad by buyer agents, assistants and managers that it was hard to trust again. But we just hired a buyer agent 2 weeks ago, we are keeping him really busy. Now we just hired a closing coordinator. My daughter quit on us so I got stuck doing it all until we could find someone. She will also take on our expired letter program, the part that we can delegate and our showing desk tasks. You have to do it in order to reach the next income level. 
1:53am • #12
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Sean Allen- That is a tough one! We still use the old fashioned duplicate message pads and then put them in our files. But when we are on on the run, we don't have it with us. We put it in our planners then. To do lists are in our planners. I have learned over the years to be careful not to over load myself because then I am living for my list instead of living life because I am the type that will not stop til the list is done. 
2:21am • #13
372,399 Points 23 Featured Posts Localism Sponsor Outside Blog
Katerina.....lol.......I had to laugh when I saw myself in almost all those points....especially how quickly I can get my house clean when I know company is coming on short notice.........Amazing what you can get done in a panicked hour......when I was younger that was my excuse for leaving things to the last minute............if I left them to the last minute I could get them done in a minute !  otherwise they'd take an hour!  :-)  As I get older I don't find that adrenalin rush as exciting.......a lot of habits to break.......new ones to establish.......can I hire someone to create new habits for me?  grin
2:23am • #15
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Brande- You are right, it is hard at first but it is the most liberating thing you can do in your business.
2:23am • #16
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Liz- Great comment! Thanks for sharing! I so agree. I am a last minute person too but I always planned it all out. With 6 kids, everything takes a lot of planning. I am also amazed at how much more I did when my kids were growing up and how much energy I had. I still have energy but it is a different energy from back then. I worked from home in real estate when the kids were all little, homeschooled them all, made all their clothes for church and summers ( sewing them), active in church and worked on projects all the time! I still do a lot but not like that. We now have a 5 year old at home with us, I still homeschool, coach and full time listing agent, blogger and writer and speaker. Love life! SO much to do, I want to fit it all in! But instead we must pick and choose. 
2:29am • #17
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Debbie- Realizing you don't have to do it all yourself is a huge step!
2:30am • #18
257,611 Points 1 Featured Post Localism Sponsor Outside Blog Hit Router
Good blog, I noticed I spend way too much time on AR sometimes responding blogging, etc. So I will set a time limit that I must get up and stop doing what I am doing by a certain time and need to be done by then. So far so good.
7:16am • #19
426,860 Points 81 Featured Posts Localism Sponsor Outside Blog Hit Router
Good reminders - every single point!  I think we're all guilty, at least some of the time.
8:21am • #20
392,404 Points 58 Featured Posts Outside Blog
Katerina- Delegate...what a wonderful word!!!
8:58am • #21
659,670 Points 108 Featured Posts Localism Sponsor Outside Blog
Katerina - I loved this post.  I think I am going to use the "Would you hire you?" line with some of the agents who work with us.  Great, great job!
9:18am • #22
254,701 Points Outside Blog
Thanks for the post!  It helps to evaluate yourself every once in awhile.  I need to work on a few things...  :)
9:45am • #23
130,491 Points 24 Featured Posts Outside Blog
You should check out simplelology.com.  This is pretty much the exact thing that they teach.  It has made an amazing change in myself and my team.
9:46am • #24
2 Featured Posts

Katerina- I know first hand how valuable this post is! I am one of those people who spends hours on ads, posts, flyers.....then start all over again! The time I have wasted has been huge! I am working hard to become less of a perfectionist and more of a completionist! <possible sp?> I am trying to outsource as much of my tasks as I can so that I can work on the income producing activities.

Best,

Scott 

11:00am • #25
401,392 Points 1 Featured Post Localism Sponsor Outside Blog
Excellent  information I think I should hire someone to make comments and blog? Maybe not I do enjoy the information.
11:42am • #26
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Clint- I love simpleology.com. Mark Joyner is a brilliant marketer. I just bought his book too. I have been following Mark for over a year now. Cool that you bring it up. 
12:25pm • #27

Thanks, Katerina- the idea of a time log is so scary, cuz I know how much time I spend sometimes just messing around.  I get the most done when I am busy.  I feel doing housework is truly the biggest waste of time!!!

Sometimes the most time gets wasted in my office- then everyone stops to chat, and shoot the breeze.  Which is fine if I have nothing else to do, but most of the time I do!!   On the otherhand, sometimes the office chit chat can help sell a listing, or find the right home for a client.

You know what they say, when you want to get something done, ask a busy person!

12:28pm • #28
107,962 Points 3 Featured Posts
Excellent post especially for realtors since they need to prioritize their days properly otherwise time can be easily wasted on unecessary tasks.  I agree with you, it is important for people to enjoy the work they do and it is definitely possible.
12:53pm • #29
1 Featured Post Outside Blog Hit Router

Nice post Coach,

80/20 rule, delegate, start a new habit (only takes 21 days in a row), focus and Don't sweat the small stuff (all perfectionists do).  Thanks for the great reminder.   Good luck until you get your team back up and running.

List and Sell (work less and get more done -- great saying)  Gary @ RentonHomeFinder

7:54pm • #30
240,466 Points 21 Featured Posts Outside Blog
So well said Katerina- isn't it wonderful to discover that there are ways to make or jobs easier AND more worthwhile?
8:16pm • #31
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Ryan- You are right, we all have our habits. It is easier to replace one habit with another rather than break a habit.
9:21pm • #32
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Rosalinda- I like to set a timer. That keeps me on task and focused and then I am free once the bell rings:)
9:26pm • #33
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Carole- You added the most important thing to the post. You must envision your success before you begin! Thanks for adding that! We must also take action with intent.
9:27pm • #34
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Roberta- I am glad you freed yourself from that self imposed prison! And you are blessed to have a husband to remind you along the way!
9:28pm • #35
APR
27
2008
Katerina, great information. I'm one of those that take for ever to do something because I try to have everything perfect. Thanks for the reminder, I definitely need to break that habit.
1:40am • #36
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Venancio- It is quite liberating when you let go of being perfect:) And you can then make a lot more money!
10:58pm • #37
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Chuck- I am always on the search for improving myself, becoming more productive and improving our business.
11:12pm • #38
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Heather- I don't measure my time so much on AR anymore because of the amount of business we are getting from AR, it is time I do not have to spend driving around and networking outside of my home has been cut way back. We are going to start doing seminars on foreclosures and short sales next month. The more time  I am on AR the more money I make. 
11:16pm • #39
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Margaret- Yes, we are all guilty at one time or another. Especially in delegating and perfectionism for many people. I have a problem with procrastinating things I don't wantfej to do. 
11:17pm • #40
654,037 Points 104 Featured Posts Localism Sponsor Outside Blog Hit Router
Jason, Thanks! I like that line too! When I get on a bummer I do that to myself;)
11:25pm • #42
APR
28
2008
271,088 Points 41 Featured Posts Outside Blog
KATERINA - Great advice as usual.  This one is bookmarked so that I can refer back to it regularly.
10:18am • #43
202,264 Points 3 Featured Posts Localism Sponsor Outside Blog

You have some great advice here, Katerina!  I am bookmarking it for future reference.

Thanks.

3:28pm • #44
APR
29
2008
1 Featured Post
Katerina ~ the "perfectionist" part got me....I realized not too long ago that valuable time was being wasted on trying to make everything "perfect."  I've also been "pruning", cutting away the less & unproductive things in my life.  Great post!
3:53pm • #45
JUL
23
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Morna
2:55pm • #46

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