Lots of full featured e mail program do more than just send and receive e mail.
Probably one of the most underutilized features is the spellchecker. When you're sending or replying to email involving a buyer or seller it's very important to not only use proper grammar but also to make sure your spelling is correct.
I have used Eudora Pro for my e mail client for many years now and the spellchecker is one of the features I use most often.
Often used e mail addresses can be put into an address book within a email program so you don't forget them.
Eudora also has a cool feature called "Scam Watch" that works like this: "Locating the cursor over an embedded email hypertext link produces a URL check. If the link served in email is different from the landing page URL or is an IP address rather than a hostname, a yellow pop-up window points out the difference."
This features alerts you the URL you're fixing to visit is different from the one it says it is, i.e. if the link says http://www.ebay.com/ and the pop up window says you're fixing to go to http://www.i'mgonnatakeyourmoney.com/ then you probably should stop right there.
You an also set up pre-written e mail for routine tasks and replies, Eudora calls these "Stationary".
Filters can sort incoming (and outgoing) e mails into separate mailboxes to help you manage your e mail better and more efficiently. I have over 50 mailboxes set up for various things; Active Rain has it's own mailbox.
You can also incorporate a filter and a piece of stationary together to make a sort of autoresponder. For instance if I get an e mail addressed to Hooters@JimLee.com I have Eudora programmed to automatically send out a copy of the 2006 Hooters Calendar.
To keep from jamming my in box (I got about 150 inquiries the last time I mentioned this) you can also get your free Hooter's Calendar online at:
http://www.joe-ks.com/archives_dec2005/2006HootersCalendar.htm
Additionally you can set up signature files to keep from typing the same thing over and over, i.e.
Jim Lee, CRS, ABR, GRI, e-PRO
Realty Executives Associates, Knoxville, Tennessee
http://www.knoxvillemls.com/ mailto:Jim@KnoxvilleMLS.com
(865) 693-3232, My Personal Toll Free # 1-800-662-2488 ext. 163
is my standard, garden variety signature line, I have several others set up for different emails.
To make sure you're using your e mail program to it's fullest potential and getting the most benefit from it you need to spend some time learning all of it's features.
If you're not using a good, full featured e mail program let me take this opportunity to strongly recommend Eudora PRO. I believe its $49.95 for the full version. There's a "Eudora Light" version if you would like to take it for a test drive before buying.
Happy e mailing.
Comments (1)Subscribe to CommentsComment