Special offer

That's funny - I don't feel that organized! Showing homes requires preparation

By
Real Estate Broker/Owner with Austin Texas Homes, LLC 453249

We work with both home buyers and sellers throughout the Austin area.  For many years now, the majority of our business has come from working with buyers, since much of our new business comes from the internet.  Typically, I have found that those clients searching online are looking to buy, not looking for a listing agent.  Obviously, there are exceptions to this, but this is my anecdotal experience.

Often, while I am engaged in the showing process, I hear something along these lines from my clients:

"Jason, I'm impressed.  You are really organized.  Thanks for preparing so thoroughly for our day together.  It made it really smooth for us."

Even though I have heard this dozens of times, it still surprises me, for two reasons:

  1. I don't consider myself to be overly organized as a general rule.
  2. I just always figured that planning was part of my job as an agent.

I think buyers say this more often when they have already met with another agent in the past, or if they have become disenchanted with someone else and then we end up working together.

"Wow, the guy we used to buy our last house always seemed like he was sort of winging it.  Sometimes, he would just show up at the houses and ask if we could look at them."

This strikes me as simply amazing and disrespectful.  It seems like the professional thing to do to set up the showings ahead of time, and to give each home owner a pretty good idea of when we will show up.  To be sure, there are extenuating circumstances sometimes, but I usually have a list of properties and I can estimate with some level of certainty when we will see each one of them.  The primary exception occurs when I have a buyer that takes an inordinate amount of time to see each place.  I once had a buyer whose dad tagged along, and he insisted on seeing EVERYTHING (even the attic), even when they were not going to buy that home.  I had to gently nip that in the bud.

So, is this out of the ordinary to adequately prepare for a day of showings?  I would imagine that if you are reading this as an AR member, you probably handle yourself in a better-than-average fashion, so this is probably old hat for you guys.

     

Posted by

 

If you're looking for a home in the Austin area, you can also visit my primary website at www.austintexashomes.com.  Thanks!

Tammy Lankford,
Lane Realty Eatonton, GA Lake Sinclair, Milledgeville, 706-485-9668 - Eatonton, GA
Broker GA Lake Sinclair/Eatonton/Milledgeville

If on any given day anyone looked at my desk or in my refrigerator you would have to assume I am one of those scatter brained agents who would just show up and say... how about we see your house?  But when it comes to clients... even the ones who walk in the door it's like magic and I put on this other person hat.  I call to check they are still available even if the MLS says vacant show anytime and set up needed appointments and then show from the longest distance from office back towards the office. 

I just don't know why I can't apply this logic to my desk and my refrigerator.

Oct 12, 2008 10:55 AM
Marchel Peterson
Results Realty - Spring, TX
Spring TX Real Estate E-Pro

Jason, I happen to be the second agent with a buyer right now.  I don't feel that I am doing anything special for him other than what I normally do but he keeps thanking me for everything I do.  He even told me it was so nice to have someone who returned his emails and phone calls.  Pretty amazing; isn't it?

Oct 12, 2008 11:09 AM
Vickie McCartney
Maverick Realty - Owensboro, KY
Broker, Real Estate Agent Owensboro KY

Jason~ What "we" consider "normal" some agents just DON"T DO, such as simply answering our phone, responding to emails, and scheduling appointments.....  I just can't understand how agents that DON'T do that are surviving?  Maybe the buyers and sellers don't realize that there is better agents out there...... 

Oct 12, 2008 11:34 AM
Pat Tasker
Shorewest Realtors - Germantown, WI
Your Milwaukee Metro Area Agent (WI)

It shows you are a professional...I always say "not all agents are created equally"....buyers and sellers see all kinds, from one extreme to another.  Congrats on being a pro!

Oct 12, 2008 01:52 PM
Elizabeth Nieves
The Elizabeth Nieves Realty Group - Durham, NC
Bilingual Raleigh - Durham North Carolina Real Estate Team

What one calls organization...I call professionalism. We owe our clients the respect of being organized and 'together'. I remember once...I showed over 75 homes in 5 different counties in one weekend. (AND WROTE THREE OFFERS...which all closed.) I honestly felt like I was spinning in circles...but my three sets of clients did not have a clue just how discombobulated I was from the whole weekend. They felt as though they were the ONLY clients...even though I ran from one family to the next. I don't recommend this to anyone...but I know that it would have NEVER worked had I not been organized. You're the MAN! GBU, big brother!!

Oct 12, 2008 02:22 PM
Richard Weisser
Richard Weisser Realty - Newnan, GA
Richard Weisser Retired Real Estate Professional

Jason...

I planned a whole day for a lady a weeks ago ... I met all of her criteria, except the one she forgot to tell me ... she wanted a lakefront home. Of course, none of my appointments matched, and I told her I would NOT "wing it." So She fired me. Oh well!

 

Oct 12, 2008 03:25 PM
Sharon Alters
Coldwell Banker Vanguard Realty - 904-673-2308 - Fleming Island, FL
Realtor - Homes for Sale Fleming Island FL

My goal is to stay one step ahead of my customers/clients. I try to anticipate their questions, especially for relocating buyers who have a limited time frame to learn a city, select an area and buy a home. Someone who wings it really doesn't want to be in this business.

Oct 12, 2008 03:32 PM
Loreena and Michael Yeo
3:16 team REALTY ~ Locally-owned Prosper TX Real Estate Co. - Prosper, TX
Real Estate Agents

As a matter of fact, I totally agree with you that SHOWINGS do take alot of preparation time. I'm glad I'm not the only who feels this way. From picking out the proper listings to show (this in itself could take over 2 hours to look through 100 listings), then to sort them according to the areas, make appointments, then actually to meet the client to show. Wow, just thinking about it makes me tired. I wonder how I do it all the time. Like you, I have clients who also made comments that I'm organized. I dont think it could be any other way. But according to some clients who have other past realtor experiences do say that they have been through chaos, unplanned showings and taking them around and round.

Oct 12, 2008 03:54 PM
Judi Morgan
RETIRED - San Antonio, TX
San Antonio, TX Real Estate

Yes, it does take a lot of time to plan a day of showing properties.  When I have clients relocating here, I prepare a booklet with the mls, tax and hoa information for the houses and neighborhoods.  I also include a map of where we're going so they can follow along and get some idea the city and area.  I show the properties geographically -- one area in the morning and another in the afternoon after lunch.  The difficult part is figuring out how long the clients are going to need to look at a property.  Some know immediately, no, this isn't it and are ready to see the next house -- others will look at everything (including the attic) even when they aren't interested in the property.

How do handle it when you've scheduled 10 to 12 appointments for the day beginning at say 9:30 AM -- clients said they would be at the office by 9:00 AM and they finally arrive at 10:15 AM? 

Oct 12, 2008 04:58 PM
Cathy Tishhouse
RE/MAX Showcase Homes - Royal Oak, MI
Royal Oak Real Estate

I like to make appointments with a 24 hour notice when possible.  I print out all the MLS tickets and have them numbered for my buyer in the order we will see them.  I have all the addresses in my navigator before we head out.  This is just standard practice and I thought it was for other agents.  Then an agent I know was surprised to see that I have all the MLS sheets etc.  I was so surprised that they didn't have those for their clients to take notes etc.--I considered it the bare minimum - an essential to be organized.  I know my clients appreciate my organization - particularly when compared to those described above.

Oct 12, 2008 05:00 PM
Jason Crouch
Austin Texas Homes, LLC - Austin, TX
Broker - Austin Texas Real Estate (512-796-7653)

JANNA - We have a site that has been up since 1998, and it ranks well on Google and MSN (although our Yahoo rankings are strange lately).  That generates a bunch of leads for us.  It's really a numbers game.

JUDY - I usually start calling to bump the appointments by 45 minutes each. 

Oct 12, 2008 05:16 PM
Norma Toering Broker for Palos Verdes and Beach Cities
Charlemagne International Properties - Rancho Palos Verdes, CA
Palos Verdes Luxury Homes in L.A.

Showing property with efficiency and effectiveness takes hours of behind the scenes preparation.  I have to smile when a client says you make this so easy and so much fun.  If they only knew the previewing, the calls to listing agents and other tedious tasks it takes to make it look so easy!  However, I couldn't do it any other way.  Winging it is not an option for me.

Oct 12, 2008 07:58 PM
Kathy Torline
ERA Herman Group Real Estate - Colorado Springs, CO
Colorado Springs Real Estate Blog 719-287-1049

Jason:  What a great post! There is a great quote I like "Luck is a crossroad where preparation and opportunity meet";

Oct 13, 2008 01:09 AM
Anne Marie Malf
Malfi Marketing Solutions ~ for real estate professionals - Yardley, PA
Real Estate Marketing Consultant/Virtual Asst, Bucks County,PA

You said it Jason - it's called professionalism.  There is nothing worse than not having all your information together and building that trust with potential clients.  It certainly would convince me on whether or not I wanted to work with this agent.  I also agree with the many comments that having things organized as far as where you will go and having a plan for each home and area you will visit will only add to the experience for the client.  It is afterall all about them.

Oct 13, 2008 02:22 AM
John Cannata
214-728-0449 http://TexasLoanGuy.com - Frisco, TX
Texas Home Mortgage - Purchase or Refinance

Jason, I know you have several agents in your office and I assume you give them good pointers.  For quite some time I have been meeting with agents and find there are a WIDE variety of agents in this area.  Many got into the business for the wrong reasons and/or knew someone selling a house so they thought 'what the heck, I can do this'.  I think you will agree that you have to have a passion for this job to really be successful.  If you do not have the passion, I think you take a lot of shortcuts which then reflects poorly on your results.  There are plenty of agents that do things because the seller wants them to and not because they see a benefit.

Oct 13, 2008 05:06 AM
Cameron Wilson
Labrum Real Estate - Murrieta, CA
The Short Guy - Murrieta,Temecula,Menifee Californ

Sounds like your more oganized than you think. Preparing in advance to show property is part of our job and any agent who doesn't is not giving the buyer the service they deserve.

Oct 13, 2008 06:05 AM
Scott Cowan
RE/MAX Professionals - Olympia, WA

Jason- I think that there is a percentage of the profession that simply are active hobbists. They think they enjoy real estate but they really do not take it very professionally. These seem to be the ones that are winging it. Since Active Rain is full of pros it does make one wonder who would do something like this? Yet, we hear about it over and over so it has to be true. The only thing I can suggest is keep on doing what you're doing. From the sounds of it you're doing great and your clients really benefit from working with you. That's all any of us can do.

Best,

Scott

Oct 14, 2008 03:38 AM
Harrison K. Long
HomeSmart, Evergreen Realty - Irvine, CA
REALTOR , GRI, Broker associate, Attorney

Jason ... thanks for your post about being prepared on day of showings and showing respect for clients and owners.  Best wishes. Harrison

Oct 14, 2008 05:16 AM
Kim Sellers
Lake Arrowhead, CA Coldwell Banker - Lake Arrowhead, CA
Lake Arrowhead Realtor - BRE#01412099 - Lake Arrow

Right on!!! Preparation is definitely the best policy... especially when I could get my self lost in the grocery store, I always map it out and plan my route as I hate to back track.

Oct 15, 2008 04:47 AM
Ryan Shaughnessy
PREA Signature Realty - www.preasignaturerealty.com - Saint Louis, MO
Broker/Attorney - Your Lafayette Square Real Estate Partner

Preparation and organization are both the keys to success and the hallmark of professionalism.  When opportunity knocks, you need to answer the door.  I am new to ActiveRain and enjoy your posts.

Oct 19, 2008 06:11 PM