Learning to be gracious, while under fire has always been a hard tactic for me, But learning and using this skill has proved to be one of my greatest assests in the business world.  That famous slogan, "The customer is always right," is  a very arguable statement, but in theory it rains true. It doesn't matter what profession or situation that one may be in, it applies. We have all been subjected to nasty people - it's how we respond to them that matters.

Yesterday was a day that I would not wish on anyone. I was contacted by Company X to do a purchase closing because someone else bailed out on them at the last minute.  The closing was scheduled for 6:30pm and I was contacted at 4:00pm.  I was informed that the docs were ready for download and I should have them shortly. The real estate office was contacted and I introduce myself as the person acting in behalf of Company X. All seemed okay.  Well 4p.m. turn to 5p.m., 5p.m. turn to 6p.m. - you get the hint; Company X was pulling a fast one. I placed several calls were made to them, "they will be sent soon" was the response.  Finally, I get documents, call the office to let them know that I am on my way and offered an apology for the delay.   

I walked into a mob of 10 angry people (realtors, lawyers, borrowers, brokers). They wanted blood and I was the prey.  They acted very nasty and rude towards me.  Company X failed to tell me that these poor people had been waiting since 9:30 a.m. to close the deal.  Then my cell goes off and it's Company X  yelling and screaming at me because I was late getting to the closing.  Oh yeah - I forgot to mention the closing was 20 miles away from my office. And they also wanted to warn me that the borrowers didn't have enough for the closing costs...What the ----?  I excused myself, hung up with Company X and went to the bathroom to pull myself together. 

I remembered there was a donut shop next door, so I went to get a box of donuts and returned to conduct the closing.  The mob was enraged.  So I kindly said, can we start over again and I explained that I understood their frustrations and there were some unforeseen obstacles that we all have encountered today.  I apologized and offered everyone a donut.  We were able to resolve all problems and close successfully in a pleasant manner.   The mob became sweet, some wanted to meet for drinks with me later, and some asked how was I able to charm them and my response was, "The customer is always right." 

I thought of the words of Eleanor Roosevelt: "No one can make you feel inferior without your consent."  And "Every time you meet a situation, though you think at the time it is an impossibility and you go through the tortures of the damned, once you have met it and lived through it, you find that forever after you are freer than you were before." 

I would not allow myself to constrained by restrictions placed on me and fall into the trap of the blame game.  My intentions was to close the deal and stay focused on my overall objective to provide services no matter what, was the winning factor which allowed me to be the better person.   

 
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8 Comments on Being gracious, while under fire, learn to be the better Person!

OCT
16
2008
Localism Sponsor

I think you handled the situation with really good judgement. Being nice and professional will diffuse many  problem situations.

11:29pm • #1
OCT
17
2008

Joan: Thanks for your comment.  Learning conflict management skills has really helped me over the years.  I think it is a useful tool for all aspects of customer service. 

7:54pm • #2
Localism Sponsor

I owned a 7-11 store in Orange, CA for 14 years and when a customer came in with a complaint, I would ask them what I could do to make them happy? Of course I would always apologize for their problem.

1. Refund the price

2. Replace the item

3. Talk to a clerk who had been rude if they felt this was an issue (thankfully that very seldom happened).

So few customers actually take the time to complain to a business, they just, never return and tell all their friends about their bad experience.

Pam handled the situation correctly and she might get more business out of this signing.

Always treat people nicely in a professional manner!

10:26pm • #3
OCT
27
2008

Joan:  Thanks for your remarks, you are a great role model as a business owner.  Putting the customer's needs first and demonstrating great business ethics will promote more business.  I am sure your customers are very pleased with the services you offer.    

9:59pm • #4
OCT
29
2008

Pamela, I didn't catch this when it was first posted. 

It sounds much like what I HOPE to do when presented with such difficulty.  Sometimes, when I've been placed into a similar situation, I tuck my anger or hostility away so that it can be let out later at the folks who really deserve it.  Of course, once I've done this and made it through the signing my anger has typically subsided.  I want to be seen as a problem solver..."the answer man" for clients who hire me.  Part of having that reputation means having to do something.  I'm always willing to "eat" one or two of these deals, but when a client shows a pattern of crummy behavior, I always confront it.  The companies I have worked for usually understand my frustration and almost always appreciate my standing up and speaking my mind...

Keep your chin up!! 

"A Quick Note"

www.aquicknote.net

6:18pm • #5
OCT
31
2008

Shannon,

I must admit, this situation was a tough one for me.  One of the greatest tools, that I have began to use more effectively is my "Triage System".

Level One: Extreme Emergent Care Needed

Level Two: Mid Emergent Care Needed

Level Three: Low Emergent Care Needed

Level Four: Non Emergent Care Needed

I pulled from my past experience as a Grievance Specialist and used those tactics to diffuse the situation.  However, after it was all said and done, Company X was informed that I am not accustomed to working under these standards and if they should want to continue our partnering in services then they must provide full disclosure all discretions to avoid situations like this in the future. 

No one likes to blind sided or attacked, however learning techniques to help the prevent the provider of services from losing their cool is an investment worth looking into.   

Thanks for your comments and support!

12:48pm • #6
AUG
11
Sorry. Arguments are to be avoided; they are always vulgar and often convincing. I am from Britain and also am speaking English, give please true I wrote the following sentence: "One clock displays the time in hours, the next one displays it in minutes and the final one displays the time in seconds, very cool." Thanks for the help :-D, Ashley.
Ashley
7:50am • #7
SEP
01
Badly need your help. Where facts are few, experts are many. I am from Laos and learning to write in English, give please true I wrote the following sentence: "Finasteride is in the fda graying development x." Waiting for a reply :-D, Ahren.
Ahren
1:48pm • #8

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Pamela Knight

Phoenixville, PA

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Urban Knight Enterprises, Inc.

Address: 25 Guilford Circle, Phoenixville, PA, 19460

Office Phone: (610) 935-5944

Cell Phone: (484) 682-6249

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