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Buyer Agent Showing Feedback on Homes for Sale - Do You Find the Time To Provide it or Not?

By
Real Estate Broker/Owner with M & M Realty of Brevard Inc. BK629999

showing housesWhen showing homes for sale, buyers typically have something to say regarding the houses they are looking at. Listing agents look to this information to pass along to sellers, so we may get a different perspective on the home. Maybe the buyer thinks the house is too big, too small, too cluttered, too dark, too light...maybe the buyers don't like the floor plan, the paint color, or the furnishings.

Sometimes a buyer looking at a home can provide information on an item that may not have been addressed with the seller.  Some items can be changed, such as too much clutter, or an offensive paint color. Other items can't, such as the location of the home or the layout of a floorplan. 

I have received feedback from buyer's agents that proved quite useful in helping me convince a seller to proceed ahead with that slight adjustment to their property, to make it appear more attractive. 

I love feedback and so do my sellers.

I think that agents that call for feedback are doing their job.  They are working for their sellers, and trying to provide as much info as possible, to try to help them make their home appear as favorable to buyers as they can

Lately for me, business has been brisk. Currently I am working with several different buyers.  Two of which are from out of town and are on tight schedules.  They are both leaving in the next day or so. We have been working 7 days a week, 3 to 4 evenings a week out after 7:00 - 8:00 PM. We do what we can to accomodate our clients.

I would say that I have looked at over 50 houses for sale in South Brevard County in the past 3 weeks.  We have seen at least 10 of them more than once. Providing feedback has never been a problem for me, except in a situation like this, when I show a large number of homes in a short period of time, with buyers in a time crunch.

In the past weeks I have found myself in a quandry.

I have received calls or emails from at least 45 real estate companies, looking for feedback on my showings.  Several agents have called me 2 to 3 times for the feedback. I probably have received about 20 feedback requests in my email inbox.  Some are duplicates.

As I said, I believe that agents that call for feedback are working for their sellers, in trying to give them all the info possible to try and expedite the sale of their home!

One agent called me 5 times. The calls all came in on the same afternoon that I was out with one of the buyers, showing homes.  The agent marked every message URGENT.  By the 5th call she was not very nice!

When I'm in the office, I try to answer the phone and give feedback each chance I get.  I am happy to help. I have probably spoken to at least 15 of these agents thus far. I have spoken to all of the agents on the second showings, and am working on the others.

Last week I spoke with an agent and told her that the buyer didn't care for the floor plan of her listing, as this was what I was told. Three days later the buyer wanted to take a second look at her listing.  When I set up the second showing, she said, "I thought you told me that he didn't like the floor plan."  Today, with buyers taking longer to choose a house to make an offer on, sometimes I hesitate to say much, as things change and the buyers can often change their mind.

However, we know that other work stacks up, while out with buyers. We have other customers that we are working with, we must continue prospecting and of course we must stay current on our blogs, especially the one here on ACTIVE RAIN!

One agent called me the other day, and asked me what I thought of her listing.  We had looked at it over 2 weeks ago.  I honestly couldn't even remember the house.  I told her that I had seen 40 houses since that one, and that I knew it wasn't on the buyer's short list.  Not much help, I know.

So, what is an buyer's agent to do? I completely understand that in this business it is important to build relationships and to continue to nurture them.

As a REALTOR, how do you handle calls for showing feedback? Do you have any ideas on how to get through the feedback requests more efficiently and effectively?

For me, when I'm absolutely buried, I find that it's hard to find enough hours in the day to get everything done.


Comments(147)

Maria Morton
Platinum Realty - Kansas City, MO
Kansas City Real Estate 816-560-3758

When I show buyers around, I complete the feedback via the showing service. If an agent calls while I'm still showing, I tell them I can't talk now, please watch for the feedback via the showing service or I'll call them later.

When I'm the listing agent, I tell my sellers to please be patient because the buyer's agent is probably still with the buyer. If I don't get any feedback from the agent who showed the home by 8pm, I call. At 9 I send an email. Sometimes I never hear back from the agent. I hate it when that happens. :)

 

Oct 28, 2008 02:20 PM
Kevin Miller
The Real Estate Choice - Baytown, TX

I have a designated time for feedback every night.  Actually, it's designated for feedback & several other must-do's for me, depending on whether or not I've shown property that day (otherwise I may spend the time blogging!!).  I also have times allotted on Monday & Thursday, mid-morning, to call for feedback from agents who didn't respond to my self-generated e-mails (3 e-mails over a 48 hour span) from CSS.

As primarily a listing agent, I know how important feedback can be to a seller and how hard it can be to get a showing agent to actually provide constructive feedback...something other than "nice listing" or "didn't work for these buyers."  Give me something I can work with, not just a general comment that you use on all showings that don't turn into an offer.  Take notes (as you ask your buyer to do) and refer to those notes when giving feedback.

I'm brutally honest with my feedback and often get snide remarks from listing agents who don't want to hear it...I just try to help them get it sold because that's what feedback is for!  If the wallpaper from 1824 is killing showings, let them know it's hideous and needs to be replaced!  Pet odor, repairs needed, overpriced...let them know why your clients kept looking so they can suggest changes to their seller!!

Personally, I think feedback should be a job requirement...as difficult as it may be to provide at times.  Like everything else in this business, a system in place will make it seem routine no matter how many properties you show.

Oct 28, 2008 03:23 PM
Ron Tiller
Star Referral - Grand rapids MI - Grand Rapids, MI

I tell the selling agent, in advance, that I will be e-mailing feedback so that they can better share it with their seller. It keeps them from repeatedly calling and allows me to quickly handle a few at a time which is much more eficient. Normally I send the feedback first thing in the AM, before most agents have had their first cup of coffee.

Oct 28, 2008 03:25 PM
Jenn Neumann Deer
RE/MAX Southern Shores - Surfside Beach, SC
Surfside Beach Real Estate

You are definitely correct in saying that sometimes there is just not time left in the day for giving feedback.  I try to give it as quickly and efficiently as I am able to but it doesn't fall very high on my priority list.  I usually am able to give showing feedback within 24 hours and I usually e-mail unless they call me.  The agent who called five times in one afternoon is a little much.  What do they need to know that cannot wait until you are finished with your client?  I like receiving feedback but I do not demand it the minute they lock the house up after viewing it.  I like Ron's idea of e-mailing before the showing so the agent knows what to expect...it may not deter some agents from pestering you on the phone but it should cut down on the copious feedback requests.

Oct 28, 2008 03:40 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Mindy,  Good thought in trying to set the standards, and hopefully the good karma will come your way!  Thanks for sharing!

Oct 28, 2008 11:50 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Celina, In a small percentage of our listings there are packets of info on the counter.  In some of our bank owned homes we will find a clipboard where we can include our name and time of our showing.  They don't typically allow for feedback comments, though. I have heard about comments on the back of the business card, this seems to be a popular idea.  I appreciate your comment.

Oct 28, 2008 11:53 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Christine, I encourage the buyer to take notes directly on their listings sheets.  This way we can refer back and the houses can stay fresh in their minds.  Off though, I know that I push the houses they didn't like to the back of my mind.  Have a great hump day!

Oct 28, 2008 11:55 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

HI Matt and Sylvie,  It sounds like your feedback requests are similar.  It seems like the email requests for feedback are more favored than agent phone calls.  Thanks for the info on what works best for both of you!

Oct 28, 2008 11:58 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Maria,  I really don't care for the calls that come in when I'm still out with the buyers. Give me some time to breathe.  I like the idea that you give them ttime to call contact you with feedback, and if you don't hear then you call them. Glad you have a system that works for you.  You're always going to run into situations where you don't have 100% feedback.  Take care and stay warm.

Oct 29, 2008 12:02 AM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Real Estate Choice, Wow it sounds like you really have your schedule regimented...a luxury when working with listings.  Sounds great! I do believe when giving feedback we must be honest.  General comments aren't much help, you're right.  I called on one yesterday.  The home was located in a beautiful location and the owner had three sweet little dogs. But the home smelled of animals and the buyer indicated she would have to take out all the carpeting before she ever moved. I passed the information along. Hopefully, it will help that owner sell the house, later.

Oct 29, 2008 12:07 AM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Ron, I like the idea that you tell the listing agent ahead of time that you will be passing along feedback.  That must alleviate many phone calls.  Furnishing the feedback first thing in the AM before everyone else it up sounds like a great idea!  Thanks for passing along the info!

Oct 29, 2008 12:09 AM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Jenn, I liked Ron's idea also, and told him that.  I think providing feedback within 24 hours of the showing is key, otherwise, you get behind and are dead in the water.  Then everything else snowballs and you have forgotten the house.  Thanks and I hope you have a productive end of the week!

Oct 29, 2008 12:11 AM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Jenn, I liked Ron's idea also, and told him that.  I think providing feedback within 24 hours of the showing is key, otherwise, you get behind and are dead in the water.  Then everything else snowballs and you have forgotten the house.  Thanks and I hope you have a productive end of the week!

Oct 29, 2008 12:12 AM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Bonnie, Taking notes seems to be the name of the game here.  It makes the most sense - and keeping them on file is definitely a plus for future reference with the buyers or the other agents.  Thanks!

Oct 29, 2008 12:14 AM
Ann Hayden 636-399-7544
Berkshire Hathaway HomeServices Select Properties-St. Louis Missouri - Des Peres, MO
SelectAnn.com

Sandy,MY friend,

Thank you for always being here for me too!  I appreciate your friendship.  It is great to know someone in Florida is my good friend.

Ann

Oct 29, 2008 03:07 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Ann, Anything you ever need, you just let me know...I'm happy to help.  And I too, feel so fortunate to have you as my friend.  Thanks for always being there, reading my posts and your great comments!  Take care!

Oct 30, 2008 02:16 AM
Ann Hayden 636-399-7544
Berkshire Hathaway HomeServices Select Properties-St. Louis Missouri - Des Peres, MO
SelectAnn.com

Sandy,

 You are awesome!  I am happy you are my friend.  I wonder if your ears were ringing today....I was talking about it.  Don't worry it was all good!

Ann

Oct 30, 2008 01:13 PM
Sandy Shores FL Realtor®, Melbourne Real Estate
M & M Realty of Brevard Inc. - Melbourne, FL
Brevard County Real Estate, Florida's Space Coast

Hi Ann, Thanks so much - I feel exactly the same way you do!  Take care!

Oct 30, 2008 10:57 PM
Jim Crawford
Long & Foster - Fredericksburg, VA
Jim Crawford Broker Associate Fredericksburg VA

Buyers agents can be sued for giving feedback - by their clients.  No I do not give feedback!

Oct 31, 2008 01:07 AM
Ann Hayden 636-399-7544
Berkshire Hathaway HomeServices Select Properties-St. Louis Missouri - Des Peres, MO
SelectAnn.com

Sandy,

Did you know buyer's agents can get sued for giving feedback? 

Ann

Oct 31, 2008 10:05 AM