Are you still wondering what in the world a virtual assistant can do for you? Below you'll find some helpful suggestions. Keep in mind that our VA's have been through an extensive interview and training process: Only about 30% of interested VAs are added to the Team Double-Click® roster following their interviews. In addition, our real estate assistants undergo extensive industry-specific training, so they know how to support your growing real estate business! And, we offer you two free hours to train your VA on your specific needs!
What can our virtuals do?
General:
• Enter your leads into your CRM (contact relationship management) program. This may be Top Producer, ACT!, or some other program. • Set/cancel/confirm appointments.
• Work with Excel spreadsheets to organize your leads and other data • Work with MS Word to create mail merges and process mailings.
• Answer incoming calls • Return phone calls on your behalf
• Type and send letters or contracts
• Make travel arrangements for you.
• Call for quotes for other services. (Any other services: rental cars, moving vans, tailoring, etc. Whatever you may need at the time)
• Order services on your behalf
• Write business and task procedures for your business
• Write business manuals for your business
• Screen and answer the your emails
• Prepare newsletters for your clients
• Plan events or meetings
• Arrange and put together teleclasses, seminars or teleseminars
• Proof read your written materials
• Transcribe his or her meetings or speeches.
• Order books and CDs
• Schedule personal tasks such as car maintenance, vacation plans
• Personal concierge services such as ordering groceries, gifts, holiday gifts, birthday cards, etc.
• Arrange cook outs or meetings
• Mail outs such as postcards or letters for marketing purposes
• Preparation of manuals • Record outgoing phone messages
• Record inbound call answering messages
• Post flyers on message boards
• Maintain Website & Updates (personal and other websites; Craig list)
• Check Voice Mail; Return calls
• Photos (edit and list on websites)
• Research Real Estate Specific:
• Talk to Investors
• Talk to Real Estate Agents
• Talk to Buyers
• Talk to Sellers
• Marketing/ Call for vacant property etc.
• Blast out flyers to RE community
• Manage Database; Top Producer
• Create Templates in Top Producer
• MRIS (Keystone, Matrix) - List property for sale
• Screen potential tenants asking questions such as ability to obtain down payment money, asking for phone numbers and addresses of where they may be reached.
• Compile mailing list for expired MLS listings
• Prepare legal documents for house closings
• Correspond with tenants regarding payments and late fees, via mail and phone
• Order termite inspections for houses
• Order well/septic inspections
• Obtain loan information on future tenants
• Research to locate absentee owners, or people who've skipped out on their rent.
• Research for potential sellers via online newspapers, online courthouse records, MLS (Multiple Listing Service) listings, FSBO listings
• Call housing contractors to get quotes, pass those quotes on to you for selection and approval, set up the contractor and baby sit him or her for you until the job is done.
• Screen sellers for motivation.
• Send tenant or tenant buyer applications to potential tenants
• Arrange home showings.
• Process mailings to potential sellers
• Perform outbound telemarketing calls seeking sellers
• Call to have utilities discontinued or set up on your behalf
You’ll also get an extensive support system when you hire one of our Virtual Assistants. You’ll be assigned a Virtual Services Representative to help ensure that you and your new assistant are working well together. She’ll be available to answer all of your questions and any questions your Virtual Assistant may have about how best to help you.
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