Great question Chris Ann Cleland I suggest this being a staff function.  In todays automated world, there is a very underutilized thing called "conditional logic".  Think of it as the old "if / then" flow charts, etc.  If this address (goes to look up table) then that school; if this subdivision, then insert plat and CCR's; etc. 

Anna Banana Kruchten CRB, CRS 602-380-4886 it would take a little it of time once upfront and then updated annually.  For my immediate area, in Ada County (Boise, Id) there are 571 subdivisions noted in our MLS.  If I was extremely slow, I should be able to still drive to the title company, have them print them, have me scan them, and I would still be done in a week.  However, if I logged into their website, downloaded them, re-uploaded them, I bet I would be done in two days.