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You Started It! "NO YOU DID!"

By
Real Estate Broker/Owner with KGC Properties LLC, Tucson Property Management & Real Estate

Kevin Heinrich wrote a post yesterday about ways to handle unhappy customers - it was simple: 

Just Fix The Problem. And fix it fast!

Often, dissatisfied customers are met with several "running in circle" answers:

"You'll need to call our 800 customer service number - we don't handle it locally."

"I'm sorry you are unhappy, but it's too late to refund your money."

"I don't know anything about that rebate - you'll need to talk to the salesperson...but he is not in today."

And the list could go on.

Braced for these sorts of "run-around" answers to problems I was handling last week, I received suprising outcomes that were resolved with basic customer service. Here are a couple examples:

Maytag - bought a dishwasher a year ago - had some problems with it, after several repairs it completely broke.  Of course, the warranty was only good for the first 3 months.  Fixing it again, the repair person handed me a $200 bill and said, "I can have our office manager see if you can get a refund from Maytag." How nice I thought!  And decided to try it myself.  Explaining the problem, I asked Maytag customer service if there was something they could do. Patiently listening the rep finally said, "Would you mind holding while I call Christie's Appliance in Tucson to let them know we will pay for the repair."  Total time: under 10 minutes.

My husband's search for a toy hauler brought frustration as he tried to work with several companies here in Tucson and Phoenix.  Dissatisfied, he Googled what he wanted and found it in Missouri from Coachlight RV.  Prepared for another round of "heels dug in on price and service"- he called.  They negotiated a price, and with $200 down and the rest on a handshake - it was delivered last Sunday. Total time on the call - under 20 minutes.

Not blaming, making excuses or pointing fingers trying to figure out who or what started a problem makes all the difference.  In the big picture, it doesn't matter.  Rather, focus on providing the best customer service possible, take action whether or not it's your responsibility and spend your effort figuring out solutions to problems - in the end you'll earn respect and repeat business!

Gabrielle (Kamahele) Rhind - 2009. If you want to reprint parts of this - just email me for my permission rhindohana@msn.com. Buying or selling Tucson Arizona Real Estate? Click info@gabriellerhind.com and let me know how I can help you! Or visit www.BuyMyTucsonHome.com

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Buying or selling Tucson real estate, Mt Lemmon, Tucson bank-owned homes, Tucson rental homes, or Tucson lease option homes? Visit www.KGCPropertiesLLC.com .

                                                 

 

This blog is written with my opinions and my opinions are  presented with accuracy but not guarantees. Please talk to a professional before making any real estate, financial or agency decisions.    Gabrielle Kamahele Rhind - 2014. If you want to reprint parts of this - just email me for my permission: KGCProperties@gmail.com .

 

Comments(10)

Chip Jefferson
Gibbs Realty and Auction Company - Columbia, SC

Its not always whether you are in the right either. It may be something that's totally out of your control. But it has to be fixed with efficiency.

May 11, 2009 11:18 PM
Gabe Sanders
Real Estate of Florida specializing in Martin County Residential Homes, Condos and Land Sales - Stuart, FL
Stuart Florida Real Estate

Gabrielle, great post.  So many businesses are loosing business because of customer service issues.  Realtos are in this group also.

May 11, 2009 11:35 PM
Charlie Ragonesi
AllMountainRealty.com - Big Canoe, GA
Homes - Big Canoe, Jasper, North Georgia Pros

Customer service is key I remember 32 years agao a banker in London holding an office open late for me because the branch had mishandled a check I was supposed to cash. 32 years later and i still remember. Good post

May 12, 2009 12:10 AM
Elizabeth Bolton
RE/MAX Destiny Real Estate Cambridge, MA - Cambridge, MA
Cambridge MA Realtor

Hi Gabrielle - whether it's companies or individuals those who actually provide solutions rather than pass the buck will always win out.  It's nice of you to recognize the "good guys" out there.  I am so happy when I stumble upon somebody who will actually *help* me with my question or problem rather than explaining that its not their job.

Liz

May 12, 2009 12:21 AM
Paul S. Henderson, REALTOR®, CRS
Fathom Realty Washington LLC - Tacoma, WA
South Puget Sound Washington Agent/Broker!

Gab, After years of corporate training, it dawn on me one day that instead of playing the blame game for hours, I would just do my part to fix or solve the problem. Our complaints went down by at least 50% and my office staff loved me. What's not to love?

May 12, 2009 01:44 AM
Sally Dunbar
Lyon Real Estate, Fair Oaks CA (Sacramento Area) - Fair Oaks, CA
Fair Oaks Realtor - Fair Oaks Homes for Sale

Brian Buffini has an anecdote about after his house burned down in the San Diego fire last year (?), he lost two Mercedes.  He called the dealership to find out the VIN numbers so he could be complete on his insurance claims report.  They wouldn't help him.  They said they couldn't give him any information without his VIN number.  He explained his two cars were in a molten heap in his crispy-fried driveway, and he couldn't get the VIN number... that's why he was caling the dealership that sold them to him..  They wouldn't help him.

Here he was a man with no cars, but with $200K+ burning a hole in his pocket.  He now drives another brand of cars, for which he paid cash, and I'm blogging to 150K people about how bad their service was.

Good customer service goes a long way, but bad service goes even further.

May 12, 2009 02:39 AM
Michael S. Mackey
CENTURY 21 All Islands - Mililani, HI
REALTOR ABR, CRS, GRI, RSPS

I want to use this chance to share how I had a very positive experience with KitchenAid. I bought a brand new stand mixer on a closeout sale, and when setting it up at home, I dropped a set screw into the post, and couldn't retreive it. I called their customer service, who explained that the unit I bought had been replaced with a new, more powerful model. They mailed me a pre-paid shipping label for me to send the unit I had bought back to them, and sent me the newer unit, postage paid. How's that for service?

May 12, 2009 06:05 AM
Dan and Amy Schuman
Howard Hanna Real Estate Services - Solon, OH
Luxury Home Specialists

There is no excuse for a company to have poor service. We all have to appreciate every one of our clients and make them feel like they are the most important person in the world. Too many company's lack in the service department and it drives me crazy because it really says they just don't care. Thanks for the post and hope all is well.

dan

May 12, 2009 01:29 PM
Anne Marie Malf
Malfi Marketing Solutions ~ for real estate professionals - Yardley, PA
Real Estate Marketing Consultant/Virtual Asst, Bucks County,PA

Gabrielle - I learned long ago that it doesn't pay to spend time blaming and making excuses.  I often had clients come to me with their problems and the last thing they wanted to hear were excuses.  I would simply apologize and then get right into providing solutions that would work.  It's what kept them clients vs. someone that would tell others to not do business with our company.  So happy it all worked out and you finally had a great customer service experience. ~Anne Marie

May 13, 2009 01:57 AM
Kent Simpson
Realty One Group Mountain Desert - Tucson, AZ
Real Estate Is About People

A solution provided is worth much more than the bag of hot air filled with excuses & blame.  Great post, Gabrielle!

May 14, 2009 03:37 PM