Using Email Search Folders - Part 1: What the heck are they?

Real Estate Technology with Altos Research 72732

(This applies to Outlook 2007 and Outlook 2003)

Search folders are "virtual folders", in other words, they don't actually hold the emails but they contain views of all e-mail items matching your search criteria.

Save CHUNKS fo time...
You may have seen these and really paid no attention to them...Email Search folders.  These are handy and can save you chunks of time -  allowing you to filter your emails and view them quickly.

Where are the Search Folders?
Go to your Inbox view, look in the Mail Folders area on the left hand side of your screen (in the navigation pane) - now look near the very bottom of your email folders - just above the Archive Folders

Outlook has 3 default search folders already set up for you to use, they are:
1. For Follow Up - any e-mail that you've flagged for follow up appears
2. Large Mail - emails larger than 100KB
3. Unread Mail - All unread e-mail will appear here.  If you are using Rules to sort your new Email (which I don't recommend) you should be using this search folder to view your new and unread emails in one location.

In the next Outlook Tip I'll be sharing How to Create Custom Serach Folders.

For some one-on-one or small group training go to

Jeff graves
Outlook Training for Outlook 2007 and Outlook 2003

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Comments (4)

Kimberly A Norgard
Devlin McNiff Halstead Real Estate - East Hampton, NY

I've enjoyed reading your posts and have subscribed to your blog.  You have a lot a great things to say and make good points.  Thank you, Kim

Dec 18, 2009 02:10 AM
Jeff Graves
Altos Research - Sunnyvale, CA
More than just beautiful market trend reports

Thank you Kim...I glad to hear you appreciate the tips.  I have an Outlook group (128 members) on LinkedIn where I've posted 49 Outlook tips that you may want to join, of course it's free.  Connect with me on LinkedIn and I'll send you an invite to's my profile page...  To Connect just select we've done business of you can use this email:

Dec 18, 2009 08:39 AM
NoCo Home Team
C3 Real Estate Solutions - Fort Collins, CO
Sell Smart, Buy Wise & Live Well in Nrthn Colorado

This is a good tip. Thanks for sharing. I use Outlook 2007 and I give a folder to every client to keep track of communication

Sep 02, 2010 04:35 PM
Jeff Graves

Thanks Leslie.  I do the same...I have a 2 folders for each client; one email and one in My Documents.


Sep 02, 2010 07:56 PM

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