Armed and Dangerous!

Home Stager with Ambiance Staging
home staging boulderOK so I am armed, but the dangerous part is a small stretch :)

I JUST received my wireless scanner to go with my new IMagic inventory software.

Fellow stagers, are you seated?  OK, I picked up the complete package of: inventory tracking/invoicing software, a wireless scanner, and barcode software for $440!!!! 

Although Ambiance Staging is the relative new kid on the block we have already built up a sizable inventory of furniture and accessories.  Though this has been great for us, it has proven more difficult than I imagined to keep track of my inventory.  I don't know if you can relate but I found myself:

  1. buying new items last minute to fill in job to job and neglecting to tag and inventory them
  2. transferring items directly from one job to another with no accounting 
  3. grabbing things for staging consultations on the go when I’m in a hurry neglecting to mark it out. 

To top it off I rent furniture and accessories from 4 other sources, sometimes 2 sources per job, and work with several local and national furniture companies on some of the higher end homes.  The end result is that our inventory tracking system was in a MUDDLE!

So I decided to dedicate some time to get organized.  I bought some more great shelving from Costco, plastic bins, large Ziploc bag for bedsets and pillows, wire baskets in shelving for pillows, color coded stickers, labels, pens ++++ and got to work organizing my inventory and putting on the computer.  I decided to just create my own template in excel but quickly became frustrated because I couldn’t customize it to my needs.

That’s when I discovered “Props On The Go” owned by Lucy Butcher, of Presentation is Everything.  Lucy, a fellow stager in Colorado Springs, has been searching for the perfect inventory control software for almost 5 years and recently hit the jackpot with IMagic!  I purchased the system from her on Monday and had downloaded it and was using it almost immediately.  She simply e-mailed me the  software key.  I did a bit of research before I purchased, and spoke to another local company who had purchased and were extremely happy with the software.  I found that comparable systems go for at least $1,500-2,000, but from what I can tell, there is no sacrifice in features or quality of product.imagic inventory control software

Some of the major benefits include:

  • Barcode compatible so you can just zap your items for each job and it deducts them from the stock
  • When they come back in, you simply zap them back into stock.
  • You can upload a photo for each item!’
  • Very flexible in allowing you to create categories, sub-categories.
  • Allows you to have more than one warehouse location (as I do).
  • Automatically creates invoices when you pull inventory (has several different ‘sales’ settings; for rental and resale for example).
  • Doubles as a client database very useful for marketing
  • Pulls stats and data to show activity graphs based on virtually any criterion you desire.
  • Network compatible without having to purchase multiple keys
  • Automatically notifies you when you’re running low on a certain stock item.
  • Allows you to export to excel and other programs.

This software is very easy to use, versatile and robust. It has a virtually limitless stock quantity.  You don’t have to be a computer type to pick this up!  Fellow stagers, even those of you with relatively small stock or no big furniture; this software is a ‘no-brainer’!  The invoicing, reporting/productivity tracking, and client database tools alone are worth the $189 you pay for the software.  And although I considered purchasing the wireless scanner locally so that I wouldn't have to wait for it to be shipped, I found that computer stores in my area charged in the  region of $400-450 for the scanners, so I opted to wait for the flic scanner. Besides it looked so much sleeker! Check it out! The scanner also had a better cache, but there's supposedly one coming out in the next month or 2 that will have a 4,000 item cache.

flic wireless scanner


Should you decide to purchase please let Lucy know that you read my blog on Active Rain

Happy Staging!


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Christy Powers
Keller Williams Coastal Area Partners - Pooler, GA
Pooler, Savannah Real Estate Agent
Wow, that sounds great. It definitely sounds like you will be an organized machine. I can't imagine keeping track of all that stuff!
Jun 14, 2007 02:02 PM #11
Dave Sulvetta
Dave Sulvetta, ReMax Connection, Gloucester County Realtor - Sewell, NJ
wireless scanner! yippee! i need one
Jun 14, 2007 02:41 PM #12
Michele Butler
Beautifully Staged - Orlando, FL


My inventory has been making me crazy, and this is just the solution I need. I'm so excited I'm going to have my gaget-guru assistant (my husband) run out and buy this immediately!  Thanks for the tip!

Jun 14, 2007 03:36 PM #13
Ginger Foust
Certified Staging Professional - Oakhurst, CA
Home Stager Oakhurst CA, Dream Interior Redesign & Staging

Thanks for the great information.  This system was available at our IRIS conference this year, but it's always great to hear the comments of an actual user. Really liked seeing the screen shot. 

Do you use the barcodes that come with the inventory from retailers or do you create your own.  I don't understand barcodes. 

Getting this product is one of my goals for this year. 

Jun 14, 2007 03:47 PM #14
Sue Argue
Staged First Impressions - Hampton, NH
NH Home Stager

Armed & Dangerous,

You are someone to be reckoned with! Probably difficult to get this thing off the ground, but now you're up and running more effectively. Kudos for tackling this. 

Jun 14, 2007 03:57 PM #15
This is a need for sure!  Software that tracks inventory is key for our business.
Jun 15, 2007 04:53 AM #16
No Longer Available
White Rock, BC
Jessica, thanks for sharing about this, I have booked marked to come back to.  I know I will be need something like this very soon!
Jun 15, 2007 05:15 AM #17
Rayz The Stage - Heather Ray Ryan
So, This doesn't compare to quickbooks?  I started on an excel spreadsheet and then went to quickbooks and started with jus purchase info, but now rentals are more prevalent and I was not sure how to change and in reading this, it sounds PERFECT!!!!  I think I need to look into it.... Thanks!
Jun 15, 2007 10:40 AM #18
Homes Staged by Lil

Thanks for the great tip.  I was just in the process of building a shelving system to accomodate all of my inventory, will definetly check this out.


Homes Staged by Lil

Staging Homes with BUYERS in Mind!

Jun 15, 2007 11:28 AM #19
Jessica Hughes
Ambiance Staging - Boulder, CO
Glad to help!  Once I've got the hang of how it all works I may do a tutorial if anyone's interested.
Jun 15, 2007 02:23 PM #20
Michelle Minch
Moving Mountains Design Home Staging, Pasadena, CA - Los Angeles, CA
Home Staging Los Angeles and Pasadena, CA

Jessica: If you don't mind, please elaborate on the barcode labels you use. What do you use on soft goods like pillows or sheets. Where do you get your barcodes from?

I downloaded a test of this program a few weeks ago, but have been so busy, I haven't had a chance to do much with it. Thanks for the blog. It is a push in the right direction for me.

Jun 21, 2007 04:12 PM #21
Gina Dougherty
Fusion Design Consulting - Redondo Beach, CA
Home Staging Redondo Beach, CA-
Jessica, I've bookmarked this for "homework".  I know I need this but the thought of the initial time and work  makes my brain hurt.  Please keep us posted how it is working out for you.
Jun 21, 2007 04:30 PM #22
Karen Dembsky
Peachtree Home Staging LLC, Home Staging in Atlanta, GA - Peachtree City, GA
Atlanta Home Staging
Cool -- not there yet, but it soulds great!  Actually, now you are "armed and secure!"
Jun 21, 2007 11:14 PM #23
Rosemary Brooks
BMC Real Estate - 209-910-3706 - Stockton, CA
The Mother & Daughter Realty Team
Jessica, good stuff.  I have bookmarked for later reference and try outs.  Thanks
Jun 22, 2007 03:48 AM #24
Cindy Lin
Staged4more Home Staging & Designs // EcoJoe - South San Francisco, CA

Gosh I wish I came across this sooner! But I am glad I did, it's quite amazing pricing!



Dec 13, 2007 07:56 AM #25
Michele Kurelich
Triangle Home Staging & Design/Lasting Impressions - Raleigh, NC
Raleigh Home Staging and Design


I wanted to check with you to see how your new inventory system was still working.  I started keeping everything in a spreadsheet, but that did not last long.  I am looking for something that is easy to keep up with and have an assistant keep track of the inventory that goes into each job.  Thanks

Jan 18, 2008 05:14 AM #26
Marsha Carlton
Project: Staging - Portland, OR
I am so jealous!
Jan 18, 2008 08:56 AM #27
Diane Palazzo
5280 Real Estate Staging - Littleton, CO

Hi all.  I've been using the imagic inventory system, also purchased from Props on the Go, and love it!  So far i've mainly used it to create picking lists and invoices.  Recently I've photographed all of my stuff and created files for all of it.  I began the barcoding, but used my own numbering system.  The system will create numbers for everything on its own.  As far as tracking on and off of the truck, I am just almost all moved into my warehouse and that is on my to do list.  Until that is completed, I printed off all of the barcodes, by category and placed them in a notebook to be scanned when needed.  I need to check into whether or not it makes sense to physically barcode everything or just scan the book.

Anyhow I love it and the customer service from Props on the Go has been great.

 Diane Palazzo  Rooms to Improve.

Jan 18, 2008 03:20 PM #28
Louise Schliessman
3rd Sister Design - Beaverton, OR

This system sounds wonderful. I have been tracking all inventory in excel but now I will purchase this system and make my life a lot easier.  Thank you for the informaion. 


Louise 3rd Sister Design, Inc

Jan 21, 2008 06:09 AM #29
Ronelle Schroeder-Hill
Vacaville, CA

I've been frustrated myself trying to set up a spreadsheet that works easily, I'm going to have to check this out. But I was wondering do you put barcodes on everything? Just kind of wondering how that works on textiles and such... but still vey excited to look into this, Thanks so much Jessica for sharing your find.

Apr 23, 2008 11:35 AM #30
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