5 Easy Steps to Create Effective & Compelling Email Marketing Flyers

Services for Real Estate Pros with XL Technologies, LLC The Maker of eCampaignPro
Over the past decade, our company has worked with thousands of customers who, in turn, have created tens of thousands of email campaigns targeting clients active in the real estate industry. This article is based on statistical data gathered from our system, including surveys and customer interviews as well as our staff's input for email marketing best practices.

This article features the five most compelling, but often overlooked, aspects of creating an effective email marketing piece designed to grab attention.

Successful Marketing & Promotion

Successful real estate agents must be excellent marketers because marketing lies at the core of all that they do.

They must be outstanding at marketing, because after all, they need to:
  • Market themselves as the best choice to potential clients, in order to gain the listing
  • Market home listings to the right prospective buyers
  • Market their clients to home owners and sellers (this is especially true when there will be a board interview or multiple buyers)
  • Market themselves to other real estate professionals to create a successful referral program and build long lasting relationships.
Email flyers allow real estate professionals to show potential clients that they use every available marketing tool, making them a great choice as the listing agent. Email flyers also allow them to expand their reach when marketing listings and creating referral programs.

Being armed with email flyers in your marketing arsenal does not automatically generate successful results. Once your email reaches your potential customer, you only have 3 seconds to make an impression. That means your email flyer must be compelling enough to read and, ultimately, it must move your customer to a desired action.

Here are five easy ways to craft a marketing message that gets results:

1) Provide only enough relevant information to create interest

Remember, the purpose of email marketing is to create interest, not to close the sale. Including too much information (everything but the kitchen-sink so to speak) is not necessary, and can make an overwhelming to the recipient.

Decide on two or three important points and determine what a potential customer/buyer needs to see in order to want to get more information. By paring down the information, the email is less cluttered and the message much clearer.

2) Have a clear, single, call to action

Decide on a clear, concise call to action before creating your message. What do you want your customer to do once they have read your email? Do you want them to call, signup for your newsletter, or click through to a specific listing?

Make sure you define one singular action clearly and plainly, so that there is no question as to what you want them to do (Call for more information or, Click here to learn more etc...).

3) Have a balance of images and copy

The best way to drive your consumer to a desired result is through relevant, actionable content. Images are important, especially in the real estate industry. But the content plays just as important a role and, in real estate email marketing, is too often given short shrift.

The content should be short. To the point. Include a clear call to action. And lack excessive punctuation or capital letters (there's no need for exclamation points and words in all caps).

As an added bonus, it is less likely that a SPAM filter will stop an email with solid content.

4) Contact information should be easy to find and read (separate from the call to action)

The contact information should not be the first thing a user sees when they open an email, but it should be prominently displayed and large enough to be noticed.

Contact information should not be a pre-made image that is sized-down to fit in a given space on the flyer. Often, it becomes too small and blurry and is missed or impossible to read.

When designing your email, test it on a few coworkers and see if they can easily find your contact information. If they have a difficult time, then you may want to adjust your design.

5) Like all solid marketing, email flyers must be scheduled and repeated

Email marketing is part of an ongoing effort to keep your marketing message at the forefront of your potential customer's minds. That means maintaining a consistent and balanced delivery schedule that is not too frequent or far apart.

Do not send emails out more than twice a month, but do remain consistent and timely so that you begin to build trust with your users.

Infinite Possibilities

Follow these five steps and you can create effective email campaigns that speak to your audience and drive them toward the next step in becoming your customer.

Always keep in mind the following tips when developing your email marketing campaigns:

Provide only enough relevant information to create interest
  • Have a singular and clear call to action
  • Deliver your message with relevant content and support that message with email friendly images
  • Make sure your contact information is clearly displayed
  • Be consistent and timely with your campaigns
Like all marketing, email marketing is about building trust between you and your potential clients by giving them information that is useful and relevant.

In the competitive real estate industry, email marketing, done right, is a valuable addition to your marketing efforts. By following these simple suggestions, you can win the battle of the inbox with smart, professional marketing practices.

Comments (14)

Scott Hoen
HollywoodTitleCompany.com - Carson City, NV
COO, Monarch Title Company 714-270-9607

The fifth step --- consistent and persistent communication over time is important that most forget to do.  Communicating information of value over time will result in success.

Sep 17, 2009 01:31 AM
Robert Dodd
XL Technologies, LLC The Maker of eCampaignPro - Sarasota, FL

Thanks Scott, I appreciate your comment. I am glad that you found the post interesting.

Sep 17, 2009 02:14 AM
Gregory Matthew
Domus Select Realty Limited - Cambridge, ON

Great outline for electronic direct mail as well as for snail mail, thanks Robert!

I agree with Scott, step five is critical.  Many figure out the first 4 but forget to repeat and repeat and repeat.

Sep 17, 2009 02:55 AM
Trish Giassa, Crested Butte, Colorado. RSPS
Homes In Crested Butte - Crested Butte, CO

Thank you for posting this!  I was looking for just this kind of detail to revamp my email communications!

Sep 17, 2009 03:28 AM
Gene Riemenschneider
Home Point Real Estate - Brentwood, CA
Turning Houses into Homes

Good information.  It is nice to see a systematic approach.  You often do not think about the process, you just kind of do it.

Sep 17, 2009 03:34 AM
Dan Grammatica
Realty Experts, LLC - Torrington, CT

Good advice.
But we need them to open the emails first.
What are some good subject lines?

Sep 17, 2009 05:57 AM
Tina Gleisner
Home Tips for Women - Portsmouth, NH
Home Tips for Women

Thanks for the ideas

Sep 17, 2009 06:50 AM
Robert Dodd
XL Technologies, LLC The Maker of eCampaignPro - Sarasota, FL


We recently did a blog post titled "Creating Spam Free Subject Lines" You can check it out here.


Let me know if you have any questions.

Sep 17, 2009 07:24 AM
Sandy McAlpine
Search Lake Norman Homes For Sale - Lake Norman NC

The headline is always a great part of the email for me. I always grab the attention of the reader with some juicy tidbit

Sep 17, 2009 08:19 AM
Beverly of Bev & Bob Meaux
Keller Williams Suburban Realty - West Orange, NJ
Where Buying & Selling Works

I find that people click through to my listing photos more than anything else.

Also, subject line is key.

Sep 17, 2009 11:43 AM
Mark Velasco
Sharpstone Commercial - Whittier, CA
Top Producing COMMERCIAL Team 30+ years experience

Great reminder Robert. Thanks for taking the time to help.

Sep 17, 2009 05:38 PM
John J. Woods
Big Dog Press, LLC - Winder, GA
Going where no man has gone before - wouldn't you?

Thanks for the tips.  I think they can be applied universally in any marketing communications.  Commit these tactics to memory and it will help you stay focussed whenever you are trying to market to someone using just about any media.

Sep 17, 2009 08:05 PM
Mike Henderson
Your complete source for buying HUD homes - Littleton, CO
HUD Home Hub - 303-949-5848

It all goes back to the basics.  Block and tackle.  The repetition is huge.

Sep 17, 2009 08:31 PM
Christine Donovan
Donovan Blatt Realty - Costa Mesa, CA
Broker/Attorney 714-319-9751 DRE01267479 - Costa M

Very straightforward, simple information.  You have to wonder why it's so hard for so many of us to just do it.

Sep 18, 2009 07:19 AM