The Mobile ScanSnap is My New Favorite Tech Tool and a Fantastic Time Saver

Real Estate Agent with RE/MAX Gold DRE #00697006

sacramento short saleI am always looking for ways to be more efficient and to work smarter. In C.A.R.'s year-end newsletter, it named the top 10 new tech tools for real estate professionals, and the ScanSnap S 300 made the list.

At first, it sort of bugged me that I'd have to pay more to buy a mobile scanner that would work with my Mac Pro, but then, duh, it dawned on me that my Sony PC laptop is the computer I work with in the field. And a ScanSnap that works with Windows costs less.

At the beginning of 2009, my company was still using Mongo FAX to deliver PDF documents to clients. Then we moved to eFAX. Which is great if a client has a FAX machine onsite but often they do not. The mobile ScanSnap S300 is the answer.

It's smaller than a loaf of bread, if you can believe that. Easy to set up, too, even though it's not a drop and drag application like Mac software. But it works like a charm! The documents are crisp and clear. Much easier to read than faxed documents.

With a case and shipping charges, a ScanSnap S300 costs less than $300 at Amazon. It was my Christmas present to myself.

Maybe not every real estate agent needs a ScanSnap in the field, but for a Sacramento short sale agent, this tool is invaluable. While I'm shooting photographs of the home and preparing my agent visual inspection disclosure, the ScanSnap is scanning seller documents to my email. It's sending sensitive and personal documents that are required for a short sale such as tax returns, bank statements, payroll stubs, etc. Never again will I have to haul these documents away with me and mail them back. I can leave these docs with the sellers, where they belong.

This is great, especially for Bank of America short sales. Because Bank of America has outsourced to a few third-party vendors. These vendors let me upload documents to their websites, which makes it very handy to have each document, with the loan number embedded, sitting in my email, ready to go when we receive an offer.

While our floor refinishing guy was sanding with the edger last week in the living room, the edger jumped in the corner and cut my FAX phone line. Stuff happens. So, while Brian was busy running a new line to my FAX machine, I simply plugged the ScanSnap into my laptop and emailed PDF documents to myself. Didn't skip a heart beat.

I have a bunch of new Sacramento short sale listings coming up this month. The ScanSnap is most likely one of my best investments yet. Check it out. You may find other uses for it that I haven't mentioned.

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elizabeth weintraub



Weintraub and Wallace Realtors



Elizabeth Weintraub reviews




Elizabeth Weintraub is co-partner of Weintraub & Wallace Team of Top Producing Realtors, an author, home buying expert at The Balance, a Land Park resident, and a veteran real estate agent who specializes in older, classic homes in Land Park, Curtis Park, Midtown, Carmichael and East Sacramento, as well as tract homes in Elk Grove, Natomas, Roseville and Lincoln. Call Elizabeth Weintraub at 916.233.6759. Put our combined 80 years of real estate experience to work for you. Broker-Associate at RE/MAX Gold. DRE License # 00697006.

Photo: Unless otherwise noted in this blog, the photo is copyrighted by Big Stock Photo and used with permission.The views expressed herein are Weintraub's personal views and do not reflect the views of RE/MAX Gold. Disclaimer: If this post contains a listing, information is deemed reliable as of the date it was written. After that date, the listing may be sold, listed by another brokerage, canceled, pending or taken temporarily off the market, and the price could change without notice; it could blow up, explode or vanish. To find out the present status of any listing, please go to


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  1. Rosemary Brooks 01/04/2010 09:03 AM
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Scott Guay
Berkshire Hathaway Home Services PenFed Realty - Ocean Pines, MD
Associate Broker. Ocean City and Ocean Pines MD

Looks like a nice machine. There is a large one at the office but this is small and portable.

Jan 03, 2010 02:03 AM #1
Frank Rubi
Frank Rubi Real Estate, LLC - Metairie, LA

Elizabeth, great post. The only piece of equipment that I need is the one I don't have. I first saw these scanners at NAR in Vegas two years ago. I must get one here shortly. Thanks for the tip. Good to hear you have Sacramento short sale listings coming into your inventory.

Jan 03, 2010 02:10 AM #2
Sam Miller
RE/MAX Stars Realty - Howard, OH
Knox County Ohio Real Estate Specialist

I am a huge fan of the Fujitsu Scansnap products.  We have the S500 for pc, S500 for Mac and the S300 for Mac.  I am betting our next Fujitsu purchase will be the 1500.  I highly recommend the desktop and portable Scansnap scanners.

Jan 03, 2010 02:11 AM #3
Colleen Fischesser Northwest Property Shop
RE/MAX Advantage | Managing Broker - Chelan, WA
A Tradition of Trust in the Pacific NW since 1990!

I've always just used our office copier which scans to email. But on the occasion where I've needed this at home I've had to fax to my efax and email from there. This sounds much easier. 

Jan 03, 2010 02:16 AM #4
Chris Ann Cleland
Long and Foster REALTORS®, Gainesville, VA - Bristow, VA
Associate Broker, Bristow, VA

Elizabeth:  I think I need to start 2010 by re-evaluating my laptop scenario.  The one I have is a door stop.  Then maybe I can look into this portable scanner.  Sounds very useful.

Jan 03, 2010 03:14 AM #5
Sidney Kutchuk - Realty Works Temecula Kutchuk - Realty Works Temecula
Realty Works Temecula - Temecula, CA
Realty Works Temecula

Elizabeth:  I have one of these and it is absolutely wonderful.  I love it to pieces!!!    I hardly ever fax at all anymore.

Jan 03, 2010 04:33 AM #6
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Hi Scott: Yes, its small size and the fact it's portable are what sold me on it.

Hey Frank: Thanks for that sneaky little link. LOL.

Hi Sam: I'd have a Mac for my laptop but it doesn't work with IE, which is required for MLS. When will MLS ever get with it and go cross platform?

Hi Colleen: It is much easier. I, too, efax to my email and then send out docs, but this is direct. With the ScanSnap, you can scan to your desktop or your email or even to an organizer program. Also, the difference in the final product is noticeable. Much crisper than an eFAX.

Hi Chris Ann: You may as well get a tablet. When I upgrade again, that's what I'm getting. No paper at all. And how green is that?

Hi Jane: Glad to hear you've had a great experience, too. I'm loving mine to pieces as well. In fact, I am kissing it right now, smooch, smooch.

short sale agent sacramento

Jan 03, 2010 04:40 AM #7
Miriam Bernstein, CRS
Rochester, NY

I have a MAC and use Citrix for MLS access and it works beautifully.  We use Rappatoni and they provide the Citrix.

Jan 03, 2010 09:24 AM #8
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Citrix is too slow for me. I don't have the patience for it. I also have Parallels on my MAC that I can use with Windows, but again, that is too darned slow. I wish Rappatoni would just make the software work on Firefox. That would solve the stinkin' problem. Winforms just transferred over to a web based system that uses Safari and Firefox. Why can't MLS do the same?

sacramento short sale agent

Jan 03, 2010 09:30 AM #9
Mary Douglas
United Country Ponderosa Realty, Red Feather Lakes, Colorado - Red Feather Lakes, CO
REALTOR, Red Feather Lakes, Colorado

Ok Elizabeth, This nifty little device sounds very cool.  I'm going to have to read up on it and see if I can get it to work for me.  Thanks for the info!

Jan 03, 2010 10:00 AM #10
Barbara S. Duncan
RE/MAX Advantage - Searcy, AR
GRI, e-PRO, Executive Broker, Searcy AR

This one sounds like a winner and one that I need to check out.

Jan 03, 2010 01:40 PM #11
Rosemary Brooks
BMC Real Estate - 209-910-3706 - Stockton, CA
The Mother & Daughter Realty Team

ohh don't make me go out and buy something else.  But this sounds like something I'd be crazy to pass up.  Gotta check it out.  And Elizabeth, you know I trust your advise.  Happy New Year.

Jan 04, 2010 09:01 AM #12
Jon Zolsky, Daytona Beach, FL
Daytona Condo Realty, 386-405-4408 - Daytona Beach, FL
Buy Daytona condos for heavenly good prices


We are not really that mobile, so we are using our scanner in the office. There is a lot of cool stuff out there. I am thinking of a really good professional camera instead... but it is way more than $300...

Jan 04, 2010 03:48 PM #13
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