Recently I wrote a post about how much I like using Gmail. Like many people in the real estate business I've had an email address for a long time. In fact my original email address attached to my domain of Denver Real Estate and Relocation had to be "retired" because I was getting so much spam from it all I did all day long was delete and delete some more.
I was so sad to lose my original "branded email" but the work involved with keeping it just was worth it anymore.
But now I have a solution. Gmail.
Gmail has been around for quite awhile now. At first one only got an account via personal invitation. Now anyone can have an account (or more) just for the asking!
Gmail has improved from the beginning. If you haven't taken a look at it lately perhaps you should! After my last post on this topic, many were concerned about "giving up" their long loved email addresses. This is nothing further from the truth!
Gmail settings allow for multiple email accounts to be processed through gmail, and one never has to even give out their gmail address. You can continue using your old address but enjoy the benefits, features and power of gmail!
Here's how you can set up mulitple accounts to go through gmail. Go to the gmail dashboard>Settings (found in the top navigation bar)>Accounts and Import>Send mail as:>
At this point all you need to do is add your current email accounts. It is necessary to know your passwords for each account.
Be sure to check the box "Reply from the same address the message was sent to" under the heading "When receiving a message:"
By doing this you never have to worry about which account you are receiving mail, it will automatically respond with your correct email address.
It gets better.
Now you can create a different email signoff for each account. For instance, I'm currently the secretary of the Lone Tree Photography Club. Email for the club comes directly to my gmail account. I can respond to it and have the proper email signature attach to the club emails. Next year when I am no longer the secretary, this email account can be assumed by the new secretary without having to notify members of an email address change. It's all very organized and professional.
Grasp a new concept - don't delete!
How many of us delete email all day long? Not me, at least not anymore. Now with gmail I ARCHIVE my email. Why? Because with gmail I have tons of storage space. It's not necessary to delete an email that maybe I will want to find in a week or two!
Ah you say, But the inbox swells to thousands...
No, it won't not if you create filters to organize important emails. Filters are like "Creating a rule" in Outlook. Filters will allow you to have files where your emails are filed rather than letting them pile up in your inbox. For instance I like to create a file for each of my clients. I create a filter that sends any email directed from them to me into this file. I know I have an email from them because there will be a number next to the filter on the left column.
To organized like filters together, I begin them with a1-ClientsName a1-Client2 a1-client3 etc. Of course I use real names.
The second tier is my lead management filters. b1-leadActivity b1-NewLead b1-ReloRequest
The third tier consists of people I communicate with daily, my assistant, broker, daughter who's in the business with me. Basically tier 3 are the ones whos communications are directing me with items I need to act upon.
Why the tiers? Well after first creating filters that would list in the sidebar in alpha order, I realized I wanted more "order" to the sidebar, thus I created the tier concept. Now when I look at my email I can glance down the sidebar to see who's sent me an email. Clients, Prospects, Office, are my order of importance.
Yes, I have many more filters, newsletters, social media catagories, receipts, etc. These all follow the tiers at the bottom of the sidebar. These are filters I look at when I have the time.
If an email ends up in my box that needs to be associated with a filter, it's easy to "Move to" that filter and file the email in the appropriate place. Now I have everything nice and neat where it belongs.
For a FREE program Gmail is very robust. I'm strong on it of late because so much of our work is now in the cloud. I can access my mail from any computer, not just the one sitting on my desk.
Once you start working with gmail you will see the convenience of not having to delete on multiple devices as I did for so long. Now I do things once and I'm done with it!
Convenience and freedom are a great combination. Give it a try and let me know what you think!
Other posts about the joys of Google.