Funnel Your Email Address Through Gmail

Reblogger Gayle Henderson
Real Estate Agent with RE/MAX Excalibur


Kristal writes a Great blog on gmail below !!  For those of us who are not MAC users, I took advantage of "Google Apps"  which creates for you and other members of your team an interface for $50/annual fee, per person, and creates instant synchronization with your gmail, and micrsoft outlook functions. 

The power of this product is amazing.  If I am out in the field and I book myself an appointment on my Blackberry, it automatically updates my outlook on ALL of my devices including my note book, my netpad, my pc at home and pc in the office.  No matter where I look at my calendar they will all be the same.  If I delete an email from my pc at the office it will delete everywhere.  In essence this operates like an exchange server at a fraction of the cost. 

The manual is 60 pages and yes, you should download and print it out to install- And yes, I did all the installation myself, as my IT consultant works mostly with larger companies and had not done it yet himself.  He did interpret a couple of things that were initially confusing to me.  I was probably far more cautious than I needed to be.

I have been successfully using google apps including google group for my team since  August 2010 and am a big fan.

ristal writes a great blog on gmail below. 

Original content by Kristal Kraft

Gmail LogoRecently I wrote a post about how much I like using Gmail.  Like many people in the real estate business I've had an email address for a long time.  In fact my original email address attached to my domain of Denver Real Estate and Relocation had to be "retired" because I was getting so much spam from it all I did all day long was delete and delete some  more.

I was so sad to lose my original "branded email" but the work involved with keeping it just was worth it anymore.

But now I have a solution.  Gmail.

Gmail has been around for quite awhile now.  At first one only got an account via personal invitation.  Now anyone can have an account (or more) just for the asking!

Gmail has improved  from the beginning.  If you haven't taken a look at it lately perhaps you should! After my last post on this topic, many were concerned about "giving up" their long loved email addresses.  This is nothing further from the truth!

Gmail settings allow for multiple email accounts to be processed through gmail, and one never has to even give out their gmail address.  You can continue using your old address but enjoy the benefits, features and power of gmail!

Here's how you can set up mulitple accounts to go through gmail.  Go to the gmail dashboard>Settings (found in the top navigation bar)>Accounts and Import>Send mail as:>

At this point all you need to do is add your current email accounts.  It is necessary to know your passwords for each account.

Be sure to check the box "Reply from the same address the message was sent to" under the heading "When receiving a message:"

By doing this you never have to worry about which account you are receiving mail, it will automatically respond with your correct email address.

It gets better.

Now you can create a different email signoff for each account.  For instance, I'm currently the secretary of the Lone Tree Photography Club.  Email for the club comes directly to my gmail account.  I can respond to it and have the proper email signature attach to the club emails.  Next year when I am no longer the secretary, this email account can be assumed by the new secretary without having to notify members of an email address change.  It's all very organized and professional.

Grasp a new concept - don't delete!

How many of us delete email all day long?  Not me, at least not anymore.  Now with gmail I ARCHIVE my email.  Why?  Because with gmail I have tons of storage space.  It's not necessary to delete an email that maybe I will want to find in a week or two! 

Ah you say, But the inbox swells to thousands...

No, it won't not if you create filters to organize important emails.  Filters are like "Creating a rule" in Outlook.  Filters will allow you to have files where your emails are filed rather than letting them pile up in your inbox.  For instance I like to create a file for each of my clients.  I create a filter that sends any email directed from them to me into this file.  I know I have an email from them because there will be a number next to the filter on the left column.

To organized like filters together, I begin them with a1-ClientsName  a1-Client2  a1-client3 etc.  Of course I use real names. 

The second tier is my lead management filters.  b1-leadActivity b1-NewLead b1-ReloRequest

The third tier consists of people I communicate with daily, my assistant, broker, daughter who's in the business with me.  Basically tier 3 are the ones whos communications are directing me with items I need to act upon.

Why the tiers?  Well after first creating filters that would list in the sidebar in alpha order, I realized I wanted  more "order" to the sidebar, thus I created the tier concept.  Now when I look at my email I can glance down the sidebar to see who's sent me an email.  Clients, Prospects, Office, are my order of importance.

Yes, I have many more filters, newsletters, social media catagories, receipts, etc.  These all follow the tiers at the bottom of the sidebar.  These are filters I look at when I have the time.

If an email ends up in my box that needs to be associated with a filter, it's easy to "Move to" that filter and file the email in the appropriate place.  Now I have everything nice and neat where it belongs.

For a FREE program Gmail is very robust.  I'm strong on it of late because so much of our work is now in the cloud.  I can access my mail from any computer, not just the one sitting on my desk.

red heartOnce you start working with gmail you will see the convenience of not having to delete on multiple devices as I did for so long.  Now I do things once and I'm done with it!

Convenience and freedom are a great combination.  Give it a try and let me know what you think!

Other posts about the joys of Google.

Gmail Offers a Passport to Many FREE Services

Google has a Voice and I Love It!


Call Kristal Kraft for Denver Real Estate and Relocation!

Kristal Kraft's Facebook Profile Kristal Kraft's Flickr Photos Kristal Kraft's Google Profile Kristal Kraft's Linked In Profile Kristal Kraft's Twitter Profile Kristal Kraft's You Tube Profile

Kristal Kraft

Broker Associate, ABR, CIPS, CRS, GRI, ePRO, PMN, PNG
The Berkshire Group, REALTORS
3801 E. Florida Ave., Suite 400
Denver, Colorado 80210
303-589-2022 ~ direct     303-953-5362 ~ fax

Selling Colorado Since 1984, Serving the Following Areas:


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Pat Champion
Coldwell Banker Camelot Realty - Mount Dora, FL
Call the "CHAMPION" for all your real estate needs

It is great to have an address which you can tie to all your accounts something for me to consider. Thanks for sharing.

Jan 30, 2011 03:55 AM #1
Elizabeth Arduain
The Diamond Group @ Keller Williams - Lubbock, TX
Lubbock Texas Real Estate

My son has told me to do this over and over and I have to admit I am nervous about letting go of outlook.  I may take the plunge after reading this

Jan 30, 2011 04:12 AM #2
Gayle Henderson
RE/MAX Excalibur - Scottsdale, AZ
Your Terravita Resident Specialist


You don't have to give up your outlook.  There is an interface tool with google apps that allows you to synchronize everything with your outlook.  I agree as I wouldn't want to let go of my outlook either.  I totally agree that it scared me to, but now I have about five different email addresses that are linked to different types of marketing that all synchronize through gmail and then to my microsoft outlook.


Go to google and search google apps.  There is even a video to explain it.

Jan 30, 2011 04:22 AM #3
Li Read
Sea to Sky Premier Properties (Salt Spring) - Salt Spring Island, BC
Caring expertise...knowledge for you!

Thanks for the reblog, too...made me think of all the ways I'm not utilizing my gmail to optimum.

Jan 30, 2011 04:37 AM #4
Tim Peterson
Wisconsin Realtor Safety and Concealed Carry Classes - Madison, WI
Realtor Safety Training Classes

Hi Gayle-yes I too have not looked at it in years after I got an invitation-thanks for sharing

Mar 21, 2011 04:11 PM #5
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