Funnel Your Email Address Through Gmail

Reblogger Cheryl Ritchie
Real Estate Agent with RE/MAX Leading Edge www.GoldenResults.com 71785

I have been considering doing a switch to gmail so this article really highlights the reasons to do so and also the steps to take. I like the spam reduction. I also like the no need to ever swtich concept. Breeze through this well written post!

Original content by Kristal Kraft

Gmail LogoRecently I wrote a post about how much I like using Gmail.  Like many people in the real estate business I've had an email address for a long time.  In fact my original email address attached to my domain of Denver Real Estate and Relocation had to be "retired" because I was getting so much spam from it all I did all day long was delete and delete some  more.

I was so sad to lose my original "branded email" but the work involved with keeping it just was worth it anymore.

But now I have a solution.  Gmail.

Gmail has been around for quite awhile now.  At first one only got an account via personal invitation.  Now anyone can have an account (or more) just for the asking!

Gmail has improved  from the beginning.  If you haven't taken a look at it lately perhaps you should! After my last post on this topic, many were concerned about "giving up" their long loved email addresses.  This is nothing further from the truth!

Gmail settings allow for multiple email accounts to be processed through gmail, and one never has to even give out their gmail address.  You can continue using your old address but enjoy the benefits, features and power of gmail!

Here's how you can set up mulitple accounts to go through gmail.  Go to the gmail dashboard>Settings (found in the top navigation bar)>Accounts and Import>Send mail as:>

At this point all you need to do is add your current email accounts.  It is necessary to know your passwords for each account.

Be sure to check the box "Reply from the same address the message was sent to" under the heading "When receiving a message:"

By doing this you never have to worry about which account you are receiving mail, it will automatically respond with your correct email address.

It gets better.

Now you can create a different email signoff for each account.  For instance, I'm currently the secretary of the Lone Tree Photography Club.  Email for the club comes directly to my gmail account.  I can respond to it and have the proper email signature attach to the club emails.  Next year when I am no longer the secretary, this email account can be assumed by the new secretary without having to notify members of an email address change.  It's all very organized and professional.

Grasp a new concept - don't delete!

How many of us delete email all day long?  Not me, at least not anymore.  Now with gmail I ARCHIVE my email.  Why?  Because with gmail I have tons of storage space.  It's not necessary to delete an email that maybe I will want to find in a week or two! 

Ah you say, But the inbox swells to thousands...

No, it won't not if you create filters to organize important emails.  Filters are like "Creating a rule" in Outlook.  Filters will allow you to have files where your emails are filed rather than letting them pile up in your inbox.  For instance I like to create a file for each of my clients.  I create a filter that sends any email directed from them to me into this file.  I know I have an email from them because there will be a number next to the filter on the left column.

To organized like filters together, I begin them with a1-ClientsName  a1-Client2  a1-client3 etc.  Of course I use real names. 

The second tier is my lead management filters.  b1-leadActivity b1-NewLead b1-ReloRequest

The third tier consists of people I communicate with daily, my assistant, broker, daughter who's in the business with me.  Basically tier 3 are the ones whos communications are directing me with items I need to act upon.

Why the tiers?  Well after first creating filters that would list in the sidebar in alpha order, I realized I wanted  more "order" to the sidebar, thus I created the tier concept.  Now when I look at my email I can glance down the sidebar to see who's sent me an email.  Clients, Prospects, Office, are my order of importance.

Yes, I have many more filters, newsletters, social media catagories, receipts, etc.  These all follow the tiers at the bottom of the sidebar.  These are filters I look at when I have the time.

If an email ends up in my box that needs to be associated with a filter, it's easy to "Move to" that filter and file the email in the appropriate place.  Now I have everything nice and neat where it belongs.

For a FREE program Gmail is very robust.  I'm strong on it of late because so much of our work is now in the cloud.  I can access my mail from any computer, not just the one sitting on my desk.

red heartOnce you start working with gmail you will see the convenience of not having to delete on multiple devices as I did for so long.  Now I do things once and I'm done with it!

Convenience and freedom are a great combination.  Give it a try and let me know what you think!

Other posts about the joys of Google.

Gmail Offers a Passport to Many FREE Services

Google has a Voice and I Love It!

Relocate to Gmail - A Step by Step Story

Call Kristal Kraft for Denver Real Estate and Relocation!

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Kristal Kraft

Broker Associate, ABR, CIPS, CRS, GRI, ePRO, PMN, PNG
The Berkshire Group, REALTORS
3801 E. Florida Ave., Suite 400
Denver, Colorado 80210
303-589-2022 ~ direct     303-953-5362 ~ fax

Selling Colorado Since 1984, Serving the Following Areas:

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Rainmaker
370,582
Surprise Arizona Realtor Jim Braun Sun City Grand Active Adult Communities
Coldwell Banker Residential Brokerage Jim Braun Sun City Grand Az - Surprise, AZ
Surprise AZ real estate Phoenix West Valley

Cheryl: I like this and it is news to me. Next step checking it out. Thanks!

Jan 31, 2011 12:02 PM #1
Rainmaker
2,923,992
Scott Godzyk
Godzyk Real Estate Services - Manchester, NH
One of Manchester NH's Leading Agents

I will check it out again, it has been a while and sounds like it has changed

Jan 31, 2011 12:07 PM #2
Rainer
80,806
Karen L. Pietsch
Cary Property Pros - 4 Sale Realty, Inc. - Crystal Lake, IL
Cary Property Pros. Cary Property Pros Premier Real Estate

Cheryl, I am soooooo glad you took the time to write about this.  I went through your post and, as I did, I set myself up in gmail.  Easy just as you said.  I can't wait to incorporate some other time-saving ideas from you or other AR members to make my job easier and my business running much smoother than it is right now.  Thanks.  ;)

Jan 31, 2011 12:11 PM #3
Rainer
68,922
Nancy Fraser
Exit Realty Premier - Massapequa Park, NY
Realtor, Massapequa Homes for Sale 516-729-0278

Wow, I have gmail and did not realize I could do all this, thanks for the post.

Jan 31, 2011 12:28 PM #4
Ambassador
1,892,884
Cindy Jones
Integrity Real Estate Group - Woodbridge, VA
Pentagon, Fort Belvoir & Quantico Real Estate News

My website mail forwards to gmail.  It makes it easier to have everything show up in one mailbox.

Jan 31, 2011 02:10 PM #5
Rainer
140,464
Maureen Fukumoto
Help-U-Sell Realty Pro - Mililani, HI
Maureen

Cheryl, You are right on about the benefits of gmail. I resisted it for years but finally gave in and it's the best email I've worked with. I love that I can save every email without worrying about storage space, yet it can be organized so that I can find everything.

Jan 31, 2011 07:20 PM #6
Ambassador
1,950,207
Fernando Herboso - Broker for Maxus Realty Group
Maxus Realty Group - Broker 301-246-0001 - Gaithersburg, MD
301-246-0001 Serving Maryland, DC and Northern VA

I'm thinking that as well. . Google is a good partner for our business. .love google doc and blogger

Feb 01, 2011 12:12 AM #7
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Rainmaker
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Cheryl Ritchie

Southern Maryland 301-980-7566
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