Once again Uncle Kodak is challenging me to save trees and move into a paper-less world. This challenge has got my virtual assistant lizards back to work coming up with some new ideas to change how I practice real estate in Santa Fe, New Mexico. The problem as they see it is I keep buying paper! We all know it is not that simple given our real estate's addiction to paper. Here is what I do now to reduce paper and some new strategies for the future.
My brokerage office desk is fairly paperless now given all the supportive technology and tools available. All documents are scanned, saved and backed up (now) on my office computer drive and sent to my Google email for transport to my home office and 24/7 access in client and/or property email folders.
The problem if when I get to my home office! There I can stack paper up quickly along with books, magazines and anything on paper I think is important. What I realize is the missing link is the scanner I need in my home office!
Everywhere else the systems I have in place are making a difference. Our Sotheby's International Realty Brokerage uses the Realtors Association of New Mexico real estate forms which are accessible electronically through ZipLogic zipforms. I use Docusign for electronic signatures for clients in-town as well as outside Santa Fe. It is the fastest way to obtain signatures and my clients regardless of their age and generation just love it. I scan/save all transaction emails in the same way I save documents. And for those clients who still FAX, our brokerage subscribes to E-FAX to keep documents moving quickly. This service gives me a private fax number which makes a difference in keeping information 100% confidential. Drop Box is a great tool to communicate with our brokerage marketing staff. Kodak Easy Share technology works like magic to distribute images online to both buyers and sellers and to Facebook and YouTube. Now Evernote is helping me do something with my habit of using sticky notes or 3 x 5 cards or scraps of paper or napkins for new ideas or things to do next. I use Active Rain, Twitter, LinkedIn and Facebook to communicate online. In between, I write a column about social marketing for our local Santa Fe New Mexican newspaper HOME magazine.
What I hope to happen next is for my virtual lizard assistants to win a scanner for my home office so I can start shredding some of the paper living there! In the meantime, I promised them an iPad!
"This post is written as a submission to the ActiveRain & Kodak Paper-less Challenge contest. I have the chance to win the high speed KODAK SCANMATE i1120 Scanner, great for helping real estate professionals reduce their stacks of paper by scanning contracts, photos and business cards in seconds."