Santa Fe New Mexico Realtor Goes Paper-less!

Real Estate Broker/Owner with Hello Realty NM Broker License 16161


Once again Uncle Kodak is challenging me to save trees and move into a paper-less world. This challenge has got my virtual assistant lizards back to work coming up with some new ideas to change how I practice real estate in Santa Fe, New Mexico. The problem as they see it is I keep buying paper! We all know it is not that simple given our real estate's addiction to paper. Here is what I do now to reduce paper and some new strategies for the future.

My brokerage office desk is fairly paperless now given all the supportive technology and tools available. All documents are scanned, saved and backed up (now) on my office computer drive and sent to my Google email for transport to my home office and 24/7 access in client and/or property email folders.

The problem if when I get to my home office! There I can stack paper up quickly along with books, magazines and anything on paper I think is important. What I realize is the missing link is the scanner I need in my home office!

Everywhere else the systems I have in place are making a difference. Our Sotheby's International Realty Brokerage uses the Realtors Association of New Mexico real estate forms which are accessible electronically through ZipLogic zipforms. I use Docusign for electronic signatures for clients in-town as well as outside Santa Fe. It is the fastest way to obtain signatures and my clients regardless of their age and generation just love it. I scan/save all transaction emails in the same way I save documents. And for those clients who still FAX, our brokerage subscribes to E-FAX to keep documents moving quickly. This service gives me a private fax number which makes a difference in keeping information 100% confidential. Drop Box is a great tool to communicate with our brokerage marketing staff. Kodak Easy Share technology works like magic to distribute images online to both buyers and sellers and to Facebook and YouTube.  Now Evernote is helping me do something with my habit of using sticky notes or 3 x 5 cards or scraps of paper or napkins for new ideas or things to do next. I use Active Rain, Twitter, LinkedIn and Facebook to communicate online. In between, I write a column about social marketing for our local Santa Fe New Mexican newspaper HOME magazine.

What I hope to happen next is for my virtual lizard assistants to win a scanner for my home office so I can start shredding some of the paper living there! In the meantime, I promised them an iPad!

"This post is written as a submission to the ActiveRain & Kodak Paper-less Challenge contest. I have the chance to win the high speed KODAK SCANMATE i1120 Scanner, great for helping real estate professionals reduce their stacks of paper by scanning contracts, photos and business cards in seconds."

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Our Santa Fe real estate market is a local one. Search All Santa Fe Listings Here and get results in both an easy list or map search. If you want to see a SOLD sign on your property or you want to make a lifestyle change by moving here, call me at 505-660-4541 to schedule a real estate consultation. No one has time or money to waste in this new landscape of real estate online. I am available to help you and make a positive difference in your real estate experience. Remember dreams are made a reality only when you act on them. Emily Medvec

Today, I represent Sellers and Buyers in all price ranges in Santa Fe and throughout northern New Mexico. My focus is to use my experience, vision and strategies to find you opportunities and solutions. My goal is always to save you time and money whether you are selling or buying any type of Santa Fe real estate, including homes, land, town homes, condominiums, ranches and commercial property. Here are recent reviews from my past clients about my know-how and service. Until you are ready to Buy or Sell, let's connect and learn more about each other on Facebook or Twitter

Emily Medvec Copyright 2019 All Rights Reserved 2007-2019


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Gerry Michaels
Glasswork Media Arts - Gettysburg, PA
GettysburgGerry Social Meida

Another Eco Smart Realtor doing their part to lessen their enviromental impact. Thanks Emily. Great post...

Feb 18, 2011 03:03 AM #1
George Souto
George Souto NMLS #65149 FHA, CHFA, VA Mortgages - Middletown, CT
Your Connecticut Mortgage Expert

Emily I would like to see the Mortgage Industry go paperless.  Every time I do a loan I have to print so many documents that I probably kill a tree with every one.

Feb 18, 2011 11:54 AM #2
Margaret Rome, Baltimore Maryland
HomeRome Realty 410-530-2400 - Pikesville, MD
Sell Your Home With Margaret Rome

Emily, This is another good example of getting closer to using less paper. It is that home office that gets filed by piles.


Feb 18, 2011 02:26 PM #3
Emily Medvec Qualifying Broker
Hello Realty - Santa Fe, NM
Realtor | Serving Santa Fe & Northern NM

Gerry, I like your phrase "eco smart realtor" and all that it implies for how we innovate in our businesses.

George, I think you can now be in charge of spearheading the effort in the mortgage industry... green banks are not just about money!

Margaret, I'm imagining all the new space available once the chore of scanning paper is done. By the way, the extra copies I ordered of your book, Real Estate the Rome Way are here!

Feb 19, 2011 12:11 AM #4
An Bui
DocuSign - Seattle, WA

Emily, thanks so much for sharing your tools for going paperless and for choosing DocuSign to empower your clients to e-sign!

Did you know that we have a community dedicated to DocuSign users to ask questions and share their knowledge? Come join us on the DocuSign Community!



DocuSign Social Media

Feb 21, 2011 04:27 AM #5
Emily Medvec Qualifying Broker
Hello Realty - Santa Fe, NM
Realtor | Serving Santa Fe & Northern NM

An, I am on my 2nd year of DocuSign. Thanks for the update on the community.

Feb 21, 2011 06:28 AM #6
Silvia Dukes PA, Broker Associate, CRS, CIPS, SRES
Tropic Shores Realty - Ich spreche Deutsch! - Spring Hill, FL
Florida Waterfront and Country Club Living

Emily, going almost all paperless is quite a challenge sometimes, even if you want to do it, there are still those out there who need hard copies, faxes, etc.  I just signed up for DocuSign and admit I have to learn it.

Feb 21, 2011 12:30 PM #7
Emily Medvec Qualifying Broker
Hello Realty - Santa Fe, NM
Realtor | Serving Santa Fe & Northern NM

Silvia, I understand. My home office is still a paper jungle. The brokerage is easy as I let them store all hard copies. The other issue is organizing all those scanned pdf documents online in some logical fashion. Like you, I learning and unlearning and learning again.

Feb 21, 2011 02:39 PM #8
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Emily Medvec Qualifying Broker

Realtor | Serving Santa Fe & Northern NM
Emily Medvec Sells Santa Fe Real Estate! Call/Text 505-660-4541
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