....and the first question is What does your office look like? Another great ActiveRain Challenge: ActiveRain & Kodak Contest: A challenge to go paperless gave me the incentive to not just start...but DO IT.
On with the Paper-Less Challenge!
I normally keep my desk clean but for some odd reason I just can't seem to complete many tasks I started to get better organized with going PAPER-LESS. I suppose the first step is to admit that I need to have a plan for having LESS paper, cards and so forth.
That's not saying much for someone who loves to be organized is it?
Well, awareness and admitting I need to have a plan is now on the table.
To date I have scanned and pdf'd all docs (including emails) from 2008 to present with my Adobe Pro program and my laser all in one machine. I was in the process of all the years prior and got....discouraged. They say to keep all files for at least 7 years but I really would like to save all of them in case I need to refer to something from a prior transaction.
The Plan:
- Put aside a bit of time each day to get caught up with scanning the rest of my closed files. (stop trying to hide everything and get it done!)
- Back up to disk so I can put them in the safe (I already have a back up but what happens if there's a fire?)
- Shred the papers I really don't NEED. Everyone feels they need to keep all notes and stuff (okay...maybe it's carried on genetically from my mother) BUT I guess not really. SCAN them!
- Continue to keep pdf'ing all docs during a transaction so that when it does close I can create ONE .pdf for multiple files. (I'm glad I started)
- Invest in a electronic rolodex so I stop throwing the business cards into that giant box on my shelf that isn't do anything. (I REALLY need to do this so I can find these individuals instead on continuously googling everyone.
- Win the contest so I can receive the prize of the KODAK SCANMATE i1120 Scanner and not have to stand up to scan from my machine. Hehehe.
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Short Video on....the PAPER of Choice
"This post is written as a submission to the ActiveRain & Kodak Paper-less Challenge contest. I have the chance to win the high speed KODAK SCANMATE i1120 Scanner, great for helping real estate professionals reduce their stacks of paper by scanning contracts, photos and business cards in seconds."
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