You've Got Mail: Lots of it! Some Simple Outlook Tips on Flags

Real Estate Agent with Baton Rouge Area Homes, Louisiana, USA, 225-761-0551

FlagThis week I discovered a simple tip to use Outlook Flags.

I have been using Outook now for about 5 years.  I receive about 500 emails a day from 4 web-based email servers.  Early on I set up folders for auto-sorting routine broadcasts like newsletters sos I can scan at leisure.  I got comfortable and began using folders by client names so things got easier managing incoming mail.  I synced with my blackberry and use Outlook as my primary storage. I can transfer back up copy to client folders for permanent archive, that incudes copies of final contracts, etc.

Lightbulb shining - a new ideaBut this week I discovered a simple feature for outlook flags I haven't used before.  Now many of you will laugh at my ignorance, but I really didn't get the "flags".  Oh I received messages marked high priority from others and occasionally marked one myself.  But that was it.  Then this week I discovered a use for flags I never knew before:  you can sort your inbox by flags and then date.  Wow.  I leave emails in my Outlook Inbox until I complete an action.  Sometimes the Board of Realtors sends a reminder that dues be paid in 3 weeks.  It's not time with my monthly budget to pay, so I leave them hovering in InBox.  Then 2 weeks later frantically try to find them.  The beauty of flags is that you can pull those future action items to the top with a priority.

I LOVE flags now.  And you can even create a custom name for your flags.


So, if you are using Outlook and are not using flags, go learn about them right away!

Flags in Outlook




Comments (3)

Mike Jaquish
Realty Arts - Cary, NC
919-880-2769 Cary, NC, Real Estate


I use Outlook, but don't use it very well.  Even a little detail like using Flags to organize the Inbox is helpful!

Apr 05, 2011 04:36 PM
Demarco & Marisa
Remax Kings Realty - Riverside, CA
"The Choice is Clear!"

I love flags in Outlook! I like you, get tons of emails daily and I try to leave them "in my face" until they're done. Flags are priceless for organizing those email. That and a ton of folders!


Dec 28, 2011 10:45 PM
Dawn Coulter
eXp Realty, LLC - Bloomsburg, PA
Helping clients say "Hello" to a "Good-Buy"....

Great info!!

I know for a FACT tht I don't use Outlook to its fullest capacities!  This is one more (of many) helpful hints to making my business time better used :)

Now that I have tried it, it doesn't work like the video for my version of Outlook.  I am using 2010

Aug 03, 2012 10:23 PM

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