We LOVE Clients Who Transmit Documents Using Email Instead of Fax - But Please Use Adobe PDF When You Send

I tend to think of faxing as antiquated technology.

Over the years I've suffered through receiving faxed documents (listing agreements, purchase agreements and so forth) that were marginally legible.  One of my clients used to fax me documents using an old woodburning Panasonic fax machine.  He couldn't figure out how to change the resolution settings on it, and therefore everything would come in looking grainy and hard to read.

The solution is to scan these documents and then to send them as an email attachment (or attachments).  In Wisconsin, a real estate licensee is also required to execute "Addendum D - Electronic Document Delivery" and "Consent for Use of Electronic Documents and Signatures in Consumer Real Estate Transactions".  By completing and emailing the Wisconsin "Consent" form to the Broker at Broker's email address, the consumer is giving consent to the use of electronic documents and electronic signatures in a real estate transaction.  That consent may be withdrawn at a later time, by email notice.

But when I send a form to a client and he or she fills it out, they need to scan the completed and signed document and save it in Adobe PDF format before emailing it back to me. 

If you try to email these forms as JPEGs, they can be difficult to download and print.  Sometimes the scale is way off and the document comes back in an odd size, such as 11 x 17 (or larger).  I've even received scanned documents in odd or outdated formats that Windows 7 won't recognize, which forces me to go searching on the Web for software that can convert those formats.

This can be a real pain.

Anyway, when you scan a document that you intend to email back to us, do yourself a favor and please save the scan using Adobe PDF.  It will save both of us a lot of time and trouble.