Take The Garbage Out !!!

Real Estate Broker/Owner with Missy Caulk TEAM

Email TRASH"Take the garbage out #5&**!!

I suppose there isn't a parent anywhere that hasn't yelled at their kids to take the garbage out.

I don't do garbage, with 5 kids and a hubby, just not my thing. 

But, today I did, not my house garbage but.......

My computer garbage or Trash.

I deleted over 40,000 emails in my garbage trash can. 

Every Sunday night I clean up my Inbox, and NO I have never gotten to that mythical land call "Inbox 0" but I do feel more organized starting a new week. 

I have a folder for each of my Buyers and Sellers in Ann Arbor. Every bit of communication with my client is dragged into the clients folder. When the transaction is CLOSED or SOLD, I drag it into a folder called PAST Clients. 

In each clients folder there is anywhere from 99 to 598 emails, the most being when it is a Short Sale. 

I regularly delete my Junk Mail but have never really wanted to delete my TRASH because many times if I am searching for something it pops up in TRASHCleaning out email

Today I did the dirty deed.

The easiest way to Empty your trash is to sort your emails by FROM. (see the graph below)

Cleaning up your email by sorting

The email program you use with sort them alphabetically like: Active Rain Notices, Groupons, Tiger Lead Notice, Face Book, Twitter, Lowes, etc... basically if you hit FROM in Outlook or the Apple Mail Toolbar.

Then you can delete them all at one time. 

Nothing like football to get me into cleaning, except when Michigan is playing. GO BLUE!!

How do you manage your email? 

I feel like Missy the Maid.....Missy Caulk Ann Arbor Realtor

Posted by


Missy Caulk, Ann Arbor Realtor

Missy Caulk, Broker/Owner of Savvy Realty Group can be reached at 734-926-9797 or email: Missy@MissyCaulk.com

Our Team of 6 agents are available to help you relocate to Ann Arbor, Saline, Dexter, Chelsea, Milan, Ypsilanti Township, Clinton, Manchester, Whitmore Lake, or throughout Washtenaw County, MI.

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Stay strong, stay faithful, stay honest, stay loving, stay true to who you are, most importantly stay true to who God is as you'll be who you are, and you'll be happy, you'll be you, you'll be free. -Jamie Caulk



Re-Blogged 1 time:

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  1. Yvonne Burdette-Van Camp 09/24/2011 03:41 PM
ActiveRain Community
The Ninety-ninth Percentile
Diary of a Realtor
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Sharon Parisi
United Real Estate Dallas - Dallas, TX
Dallas Homes

I have the rule that there cannot be more than 100 emails left in my inbox at the end of the day.  Sometimes, that makes for a long night filled with answering or filing emails.

Sep 25, 2011 03:50 PM #69
Missy Caulk
Missy Caulk TEAM - Ann Arbor, MI
Savvy Realtor - Ann Arbor Real Estate

Katerina, I could never do that, I have clients find me years later via email and same phone number. 


Sep 26, 2011 02:21 AM #70
Linda K. Mayer
License # 01767321 - La Verne, CA

Missy, I am so unorganized when it comes to emails... you should come set me up!  And I think I have something like 3000 in my inbox.  It would sure take a lot more than one Sunday night to handle it!

Sep 26, 2011 10:12 AM #71
Steven Cook
No Longer Processing Mortgages. - Tacoma, WA

Missy -- Yes, an archive folder - with subfolders would probably be helpful.  Katrina's idea would work, if I didn't already have 5 email boxes - for different things.

Sep 29, 2011 09:53 AM #72
Frances C. Rokicki
Fran Rokicki Realty, LLC - Bolton, CT

Missy, I have attempted to delete many of my old files, but, like you, when I need a bit of history to solve an issue, the email will pop back into my head and the search is on.

Oct 02, 2011 05:47 AM #73
1~Judi Barrett
Integrity Real Estate Services 118 SE AVE N, Idabel, OK 74745 - Idabel, OK
BS Ed, Integrity Real Estate Services -IDABEL OK

I pretty much go through the same technique.. It's now time to move some client folders onto CDs to be archived.. just in case the computer crashes. 

Oct 03, 2011 02:43 PM #74
Petra Norris
Lakeland Real Estate Group, Inc. - Lakeland, FL
Realtor, Lakeland FL Homes for Sale

I like this idea, its very smart and practical! Thanks for sharing this, Ann Arbor Short Sale Agents!

Oct 04, 2011 03:37 AM #75
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

I don't archive anything, really, until it closes. I use the street name as my subject line in all of my email communications. Then, when it closes, I search my deleted for the property address and my sent. Drag them into a folder and then delete from email. Keeps life simple.

Oct 05, 2011 03:07 AM #76
Wayne Johnson
Coldwell Banker D'Ann Harper REALTORS® - San Antonio, TX
San Antonio REALTOR, San Antonio Homes For Sale

Good plan Missy, your system will likely run a lot faster too with the deletion of that much date. I hope to follow your lead.

Oct 09, 2011 08:36 AM #77
Liz Flint
Century 21 Hardee-Team Realty - Houston, TX
Houston\Tomball Realtor (832)816-8066

Hi Missy, I agree that we all need to clean up our email accounts.  It's just too easy to save them so we can refernce them in the future.  Some do come in handy, but now we have the junk mail proliferation which makes it a chore to sort thru what is really junk and what has gotten sent to the junk mail by accident.

So sorry about your loss!!!

Oct 22, 2011 08:29 AM #78
Susan Neal
RE/MAX Gold, Fair Oaks - Fair Oaks, CA
Fair Oaks CA & Sacramento Area Real Estate Broker

Hi Missy - I just stopped by to tell you I just heard about Jamie and I am so sorry to know that you are going through such a loss.  My prayers are with you and your family.

Oct 22, 2011 04:48 PM #79
Lora "Leah" Stern 914-772-4528
Coldwell Banker, 170 N Main Street, New City NY 10956 - New City, NY
Real Estate Salesperson

Missy, I am so sorry to hear about your loss. My thoughts and prayers are with you and your family.

Oct 23, 2011 10:22 AM #80
Fred Carver Personal Real Estate Corporation
RE/MAX Camosun Victoria BC Real Estate - Victoria, BC
Accredited Real Estate Consultant

Hi Missy...I do almost the same each week, including clearing my Temp Files to keep my Computer Humming along quickly,

Look forward to seeing here again, when you are ready, our thoughts are with you.

Nov 07, 2011 08:36 AM #81
Jeff Dowler, CRS
eXp Realty of California - Carlsbad, CA
The Southern California Relocation Dude

I store all my transaction emails in the approrpiate folder throughout the deal. Once done, I convert ALl the emails in a folder to a pdf and save it with all the other paperwork in a file I've kept on My Documents. THe file gets saved on a disk as well as on an external hard drive and on-line.

Nov 30, 2011 01:45 AM #82
Renée Donohue~Home Photography
Savvy Home Pix - Allegan, MI
Western Michigan Real Estate Photographer

Just stopping by to say HELLO Missy!


Dec 19, 2011 12:24 PM #83
Jason Sardi
Auto & Home & Life Insurance throughout North Carolina - Charlotte, NC
Your Agent for Life

Miss you, gal.  Jennifer & I are thinking about you and your family.  Love ya.

Jan 30, 2012 03:49 AM #85
Cherise Selley
Selley Group Real Estate, LLC - Colorado Springs, CO
Colorado Springs Realtor

From what I gather Missy, it's remarkable that you're able to help others through blogs and you're going through your grief.  I do not know the details, but pass on my compassion... g

Feb 23, 2012 06:34 AM #86
Kim & Kristine Halverson
Compass - Santa Monica, CA
Sisters, Realtors

Hi Missy!Cute Blog.I can totally relate to this.I try to clean mine also from time to time.But something that I am guilty about is If I delete some of the email I sometime delete something that I might need in the future.So I think what I should do is be able to organize it first and see what to delete.Good advice here!Great job and goodluck on being the best ann arbor short sale agent.


Mar 31, 2012 03:47 AM #87
Sidney Kutchuk
Property Management & Sales at REALTY WORKS TEMECULA, CA 92590 (951) 217-6745 - Temecula, CA
Property Management & Sales Experts 951-217-6745

I'm having that same scenario here as well.But I am doing what I can.Thanks for sharing this blog.Best of luck and stay the best ann arbor short sale agent.

Apr 10, 2012 10:49 PM #88
Jayne Clement
Keller Williams Realty - Los Feliz, CA
Los Angeles Short Sale Agents

Hi Missy,I can't help but to smile in reading this blog.You can say I am guilty here.I definitely try as much as possible in doing something about it.Keep in being the best Ann Arbor Short Sale Agent. 


Apr 19, 2012 12:23 AM #89
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