Soooo Many Emails, Yeaks!

Services for Real Estate Pros with Senna Realty Group LLC

Sooo Many Emails.

They just keep come in. I won't want to miss anything that might be urgent.


Keeping up with  my emails use to be so stressful until a a co-worker, showed me a easy way to manage my files.


Anyone an use this system. I am a Full Time Realtor in the Greater Hartford area so I will show you how my folders have been set up for my business but, feel free to customize it to fit your needs.


It's important to start with a number or an alphabet. So you folders will be organzied.




- 1 Monday

-2 Tuesday

-3 Wednesday

-4 Thursday

-5 Friday

-6 Saturday

-7 Sunday

- Next Month

-Next two months+


-A1 Followups

     * A-urgent

     * B-Soon



    *Property Address


   *Property Address

-A4 Listings

    * Property Address

-A5 Closed

    * Years

-A6 Canceled/ Rejected

-A7 Email Templates

-A8 Clients(Note: not all just very active ones)


 * Market Conditions

-Broker's Communications


-Loan Programs/ Lenders

- Short Sales and REOs

- Sales Tips


 *Phone Scripts

- Scripts- clients


  * A- general List

  * Air Conditioning

  * Accountants

  * Accountants

  * Appraisers

  * Carpet Cleaners


Finish off with  folder named TO BE FILED. Go through them and take immediate action to those inportnat emails and file the others in this folder. Daily go through this folder and delete and file in the appropriate folders.


Good Luck using the system. I really helps!



Comments (3)

Adrian Willanger
206 909-7536 - Seattle, WA
Profit from my two decades of experience

Mary-I love organization and systems, this looks like a good one. Thanks for sharing.


Oct 04, 2011 12:16 PM
Charles Walk

I am not as organized as I should be, so I will take your system and implement it right away. Thanks

Oct 04, 2011 12:29 PM
James Loftis - Hollywood, FL

Hello Mary,

  Sounds like a system that may have some merit, will have to check it out. Thanks for sharing with us.



Oct 04, 2011 01:00 PM