Another Great Thing About Gmail!!

Real Estate Broker/Owner with McKinney Realty Group
Another great thing about Gmail!!

Do you find yourself typing the same emails over and over again? If you are like me sometime down the road I wrote some and saved them, whether in Word, Google Docs,etc...
Melissa McKinney
But then you still have to go get them cut and paste them into your email! That's better then retyping them but something caught my eye today... It has probably been there all along but like so many other things it is right under our noses but we don't see it!!

Right above where we type our messages there is a little line that says “canned response” so I clicked on it and it gives you a few options, save, insert or delete.  

Light bulb came on!!

So I went to retrieve one of my “canned responses” and brought it into my Gmail and pasted it into the body of the email and then I clicked “canned response” again and this time I clicked “new canned response” under the “save” option.  I named it what I wanted to and clicked out of that window.
Went back to compose mail and clicked “canned response” again and this time in the drop down menu was my response, clicked on it and in a instant it was in the body and ready to go!!

Love it when the “light bulb” comes on!!


Re-Blogged 4 times:

Re-Blogged By Re-Blogged At
  1. Wallace S. Gibson, CPM 01/25/2012 12:58 AM
  2. Kathleen Cooper 01/25/2012 09:12 AM
  3. Cheryl Ritchie 01/25/2012 09:59 AM
  4. Kathy Sheehan 02/12/2012 10:54 AM
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Carla Freund
Keller Williams Preferred Realty - Raleigh, NC
Carolina Life RealEstate & Relocation 919-602-8489

Melissa - Thanks for sharing. A Great Tip I'm sure we'll all use with our gmail accounts!

Jan 26, 2012 01:51 AM #55
Richard D. Ferris - Clermont, FL
Florida State Certified (FHA) Appraiser

Great tip!  I switched ALL my office functions (email, calendar, notes, docs) over to Gmail/Google.  I will definitely put this tip to good use!

Jan 26, 2012 02:07 AM #56
Judy Orr
HomeSmart Realty Group - Orland Park, IL
SW & Near West Chicago suburbs

I use canned responses all the time - what a time saver!

Jan 26, 2012 02:29 AM #57
Heather Tawes Nelson
Realty ONE Group - Scottsdale, AZ
Associate Broker, ABR, CLHMS, CRS - Scottsdale, AZ

Thanks for sharing such a great tip. I had not seen that was doing the cut and paste thing you mentioned. Off to set up a few responses...

Jan 26, 2012 02:55 AM #58
Howard and Susan Meyers
The Hudson Company Winnetka and North Shore - Winnetka, IL

Thanks so much for the great tip.  This is a Gmail feature we were not familiar with.

Jan 26, 2012 03:15 AM #59
Kate Akerly
Kaminsky Group - Manhattan Beach, CA
Manhattan Beach Residential Sales

Hey Melissa, very cool!  I immediately looked up how to do this in Outlook since that what I rely on for e-mail.  It turns out you can do it there too, which I had not realized.  I hope you don't mind the link, but in case anyone wants to learn how, you can read this:

Jan 26, 2012 04:21 AM #60
Bart Vickrey
Bart Vickrey & Co Real Estate - Valparaiso, IN

Thanks for the tip!

I use google calendar and docs (which is ideal with my droid)... I've been hesitant about switching to gmail because of learning curve.  I've used Outlook for so long, it's second nature.

But I know if I would just take a look at gmail, I'd love it.  So you've given me another reason to make the switch.

Jan 26, 2012 04:27 AM #61
Rob Rosa
Berkshire Hathaway - Wethersfield, CT
Personal Real Estate Expert

Great idea and I LOVE GMAIL!  I appreciate you sharing it!

Jan 26, 2012 05:57 AM #62
Evelyn Kennedy
Alain Pinel Realtors - Alameda, CA
Alameda, Real Estate, Alameda, CA


I like gmail but haven't explored it as much as I should.  I never even notice canned responses on gmail.  Thanks for the heads up.

Jan 26, 2012 08:47 AM #63
Frank Pabon
Hartford Financial Services - Wisconsin Mortgage Lender - Arlington, WI
USDA, FHA, Appleton Home Loans 920-319-5368,

this is great.  I did not know about this lab function on gmail.  Another time saving suggestion by a fellow ActiveRainer.  I love it!


Jan 26, 2012 09:38 AM #64
Rob Arnold
Sand Dollar Realty Group, Inc. - Altamonte Springs, FL
Metro Orlando Full Service - Investor Friendly & F

Excellent tips.  Hopefully the words "canned reponse" don't show up in the email you actually send.

Jan 26, 2012 09:45 AM #65
Kasey & John Boles
Jon Gosche Real Estate, LLC - - Boise, ID
Boise & Meridian, ID Ada/Canyon/Gem/Boise Counties

I have a gmail account but don't really use it.  I'm stuck in the Outlook dark ages.  My husband just transfered everything over to gmail - I use so many other google things though that it's probably a good move, I'm just scared of something different. -Kasey

Jan 26, 2012 09:46 AM #66
Jirius Isaac
Isaac Real Estate &TriStar Mortgage - Kenmore, WA
Real Estate & loans in Kenmore, WA

Sounds great, but all my emails come through Mark-it Advantage Xi, so I can't use that feature.

Jan 26, 2012 12:28 PM #67
Gene Riemenschneider
Home Point Real Estate - Brentwood, CA
Turning Houses into Homes

I love GMail but did not even know about the multiple responses.  I knew about auto response.

Jan 26, 2012 01:03 PM #68
Rebecca Gaujot, Realtor®
Lewisburg, WV
Lewisburg WV, the go to agent for all real estate

Gmail you gotta love it. Thanks for this great tip I will be sure to put it to use.

Jan 26, 2012 03:09 PM #69
Melissa McKinney
McKinney Realty Group - Fayetteville, NC

Great responses!! I am really glad that I found that "needle in a haystack" for you! LOL! Enjoy!

Jan 26, 2012 10:09 PM #70
Kimo Jarrett
WikiWiki Realty - Huntington Beach, CA
Pro Lifestyle Solutions

Thanks for the lesson about Gmail, yet as some have stated, I'm also using Outlook and it's features are integrated with MS Office, so switching primary email addresses would be challenging. I'll begin using my Gmail address to send canned email responses.

Jan 27, 2012 05:53 PM #71
Kevin A. Guttman-Author, ReverseMortgageSpecialist
NMLS #384936 - Colorado Springs, CO

Gmail is awesome! Thanks for the great tip. Anything to save time!

Jan 28, 2012 11:30 AM #72
Bob Miller
Keller Williams Cornerstone Realty - Ocala, FL
The Ocala Dream Team

Hi Melissa, Wow gmail is going to be my next generic email  Google is taking over the world!

Jan 29, 2012 11:05 AM #73
Laura J. Lycans
Sandhills Choice Realty, LLC - Southern Pines, NC
Your Dream + My Passion = Success!!

Great Tip, thank you so much for sharing! I love it when I start my day learning something new.

Jan 29, 2012 10:20 PM #74
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