What Documents Are Involved In Listing My Home For Sale?

By
Real Estate Agent with RE/MAX Elite 513.520.5305 www.LizTour.com SAL.2002007747

listing contractWhat Documents Are Involved In Listing My Home For Sale?

You've made the decision to list your home with us, so what's involved with making the decision official?  Just like many things in life, paperwork!  What paperwork you might ask?  Here's the collection of documents we'll cover when we list your home:

  • State of Ohio Residential Property Disclosure Form.  Four pages of standard questions and answers.  Primarily, it's the communication method for advising prospective buyers of known or past defects with your home.  Disclose here and you've reduced your liability.  Hide something and the buyers discover after purchase that you knew about a problem and didn't warn them, you just might find yourself becoming acquainted with our legal system.
  • Lead Based Paint Disclosure Form.  Unless your home was built prior to 1978 this probably isn't an issue, but we've got a form for it just in case!  We also have information from the EPA on lead based paint for you.
  • Consumer Guide to Agency Relationships.  This two page document details how agents work with the public in Ohio.  Do we work for the seller?  The buyer?  Both?  What are our Fair Housing Requirements?  It's all in these two pages.
  • Affiliated Business Disclosures.  If our brokerage owners have business relationships with mortgage providers and title companies, this is the document that will disclose which companies are involved.  The buyer chooses their lender and title company, so odds are we won't overlap.  Even if we do, the companies involved have professional obligations to keep everything arm's length and protect your confidentiality.
  • MLS Data forms.  You won't have to fill these out, but these forms are how we record the data for Cincinnati MLS and Dayton MLS to enter your home into the system.  We'll need to measure rooms, note features, obtain HOA fees and contact information, etc.
  • Showing Instruction Form.  What phone numbers do you want called?  How much notice do you need?  Any special instructions?  This form is where we capture that information.  Don't forget we'll need a spare key for the lockbox.
  • Broker Thank You Letter.  Our broker likes to say "Thanks" for hiring us!

And that's the complete set of documents we need to officially place your home on the market.

1296 WeathervaneNow we will ask for some additional information, like utility providers and what day is trash pick up?  What improvements have you made to your home? 

Why did you select your home?  Chances are the same factors that drove your decision are also going to drive your buyer's decision.  We like to integrate that information into our marketing efforts to increase the odds of finding your right buyer quickly!

Typically Liz takes the pictures of the home while Bill does the paperwork with you.  Overall, we'll need about an hour of your time, depending on how large your home is and how many questions you have for us.

If you have questions regarding the listing process, please don't hesitate to ask us.

Serving Warren County's residential real estate needs,
Liz and Bill aka BLiz

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Serving Warren County Ohio & Adjacent Areas

 

The Liz Spear Team of RE/MAX Elite
Elizabeth Spear, ABR, CRS, Ohio License SAL.2002007747

William (Bill) Spear, CRS, Ohio License SAL.2004011109  Kentucky 77938
Ask for us by name if you visit the office!

EHO Two locations: Lebanon & Mason, OH
Bill Direct:  513-520-5305
Liz Direct: 513-265-3004     
Fax: 866-302-8418

MailTo:  Liz@LizSpear.com

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Re-Blogged 1 time:

Re-Blogged By Re-Blogged At
  1. Charles Stallions 05/30/2012 12:45 PM
Topic:
Home Selling
Location:
Ohio Warren County
Groups:
Realtors®
RE/MAX Active Rain Bloggers
Advice for Sellers
Bananatude
House-Proud
Tags:
selling your warren county home
listing documents

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Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Mark, Just tailor it to your market and you're good to go!

May 27, 2012 07:07 AM #21
Rainmaker
623,565
Carla Freund
Keller Williams Preferred Realty - Raleigh, NC
Raleigh - Cary Triangle Real Estate 919-602-8489

Bill & Liz - You guys seem to have a few less papers than we have. Great job making the paperwork simple!

May 27, 2012 07:54 AM #22
Ambassador
2,693,570
Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Carla, It's not too bad.  Other than a few things in the main contract, pretty straightforward.

May 27, 2012 08:49 AM #23
Rainmaker
1,317,551
Joan Whitebook
BHG The Masiello Group - Nashua, NH
Consumer Focused Real Estate Services

It is amazing how much paper we all have to deal with for a real estate transaction.  I hear stories from the old timers that contracts used to be written on 1 page.  Amazing!

May 27, 2012 11:46 AM #24
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Joan, That would be amazing!  Guess all the liability mitigation expanded the paperwork significantly since then.

May 27, 2012 12:37 PM #25
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Christine Donovan
Donovan Blatt Realty - Costa Mesa, CA
Broker/Attorney 714-319-9751 DRE01267479 - Costa M

BLiz - And, they'll have the two of you to help them through the paperwork and the whole process, making it all step by step, just like this post.

May 27, 2012 01:17 PM #26
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Christine, We're cross trained enough that in a pinch one of us can fill the other's role, but our preferred practice is always the two of us present.  It's the quickest option for us and the least disruption to the sellers too.

May 27, 2012 01:51 PM #27
Rainmaker
2,791,060
Kathleen Daniels
KD Realty - 408.972.1822 - San Jose, CA
San Jose Homes for Sale-Probate & Trust Specialist

Liz and Bill,  It's a nice touch to send a thank you letter.  Carla brings up a great point about the amount of time it takes to prepare to put a listing on the market!

May 27, 2012 02:30 PM #28
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Kathleen, Definitely plenty of prep work involved, especially if the home is more challenging than most to price.  Hours of work just for the opportunity to MAYBE hear "Yes, you're the agents for us!".

May 27, 2012 03:32 PM #29
Rainmaker
1,792,671
Ginny Gorman
RI Real Estate Services ~ 401-529-7849~ RI Waterfront Real Estate - North Kingstown, RI
Homes for Sale in North Kingstown RI and beyond

BLiz, what a great recap of the listing papers...and it should be easier shouldn't it?!

May 27, 2012 09:32 PM #31
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Charita Cadenhead
Keller Williams Realty - Birmingham, AL
Serving Jefferson and Shelby Counties (Alabama)

People always want to know what to expect and if a seller has never sold a home before, this provides a nice list and surely will bring comfort to a potential seller reading this post.

May 27, 2012 10:27 PM #32
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Valerie, The lead based paint thing is an entire U.S. thing actually.  EPA related requirement to disclose.  To some extent kind of futile. No seller typically actually has knowledge that their is lead based paint, but it's safe to assume any pre-1978 home probably has it somewhere.  And our residential disclosures do have a place for urea foam insulation.

Ginny,  No major complaints here, most of the documents are pretty straightforward and easy.  Still, it COULD be simpler :)

Charita, It's been our experience that the more familiar our buyers and sellers are with the process and what to expect, the smoother the transaction.

May 27, 2012 10:33 PM #33
Rainer
118,021
Nick Walton
JP & Associates REALTORS® - Frisco, TX
Call 469-556-2393

We have a similar amount of forms here in the DFW area of Texas also. I am finding that as I list & sell more homes that I am streamliing and getting better systems in place to deal with the forms & educatiing my clients on the process.

I think moving from a 1 step to 2 step listing appointment system ( unless client insists on only 1) has helped greatly. 

May 27, 2012 10:57 PM #34
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Nick, The two step works for us.  Realistically, how often is a home ready for pictures when you walk in, and needs no tweaks to be ready to go on the market?  With the first appointment we can provide the MUST DO list, then get pix when the home is at optimum.

May 27, 2012 11:14 PM #35
Rainmaker
809,919
Evelyn Kennedy
Alain Pinel Realtors - Alameda, CA
Alameda, Real Estate, Alameda, CA

Liz and Bill:

Your seller's are lucky.  In California we have lots of disclosures the seller must acknowledge or provide written answer to questions. 

May 28, 2012 03:26 AM #36
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Evelyn, We have a four page disclosure, but fortunately not to the extreme as the California form.  We'd have major problems here if we had to mention things like racoons may come out of the woods and raid your birdfeeders and coyotes might eat your pets.

May 28, 2012 03:47 AM #37
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Joni Bailey
101 Main St. Realty - Huntsville, TX
Your Huntsville / Lake Livingston Area REALTOR®

Wow! Your Exclusive Right to Sell contract is only 3 pages. Ours is 8. By the time you add all of the other CYB pages it is around 20 total. YIKES!

May 28, 2012 11:36 PM #38
Ambassador
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Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Joni, Only about 12 pages for the sellers to directly sign or initial.  Some of the others (showing instructions, MLS sheets) we fill out.

May 28, 2012 11:51 PM #39
Rainmaker
2,374,415
Charles Stallions
Charles Stallions Real Estate Services - Pensacola, FL
800-309-3414 - Pensacola, Pace or Gulf Breeze, Fl.

I have found (luckily not personally ) but nothing is going to stop someone from sueing if the are of that mind set.I have a 20 questionaire and one of is "have you or a relative been involved in a law suit is the past 10 years and is so I don't bother listing or working with them. it is just a thing with me I am a court room junkie and I see the same faces over and over at eviction hearings and small claim hearings.

Jun 02, 2012 11:59 PM #40
Ambassador
2,693,570
Liz and Bill Spear
RE/MAX Elite 513.520.5305 www.LizTour.com - Mason, OH
RE/MAX Elite Warren County OH (Cincinnati/Dayton)

Charles, Agreed, those with a litigious bent will find a way if they want.  Fortunately, the likelihood of us getting taken to court by our sellers is pretty remote.  We don't give them a chance.  We'd consider the likelihood higher from the buyer side, and we don't control that aspect with who is brought to our listings.

Jun 03, 2012 12:29 AM #41
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