Between all things mobile, the World Wide Web and the assortment of tasks to be completed each day, staying focused can be a chore in itself. So how do we implement a system where staying proactive is just as easy as being distracted? As real estate virtual assistants, we know how easy it is to lose focus. One minute you’re searching for valuable information about the real estate market and the next thing you know you’re shopping for shoes as a result of a distracting web advertisement. Recently, we sat down and discussed how we can make work time 100% proactive. Here is what we came up with…
Make Time For Yourself: It’s easier to focus on what’s important at work when we know we have something to look forward to afterwards. While work is important to us, it’s also important to have a healthy balance of work and play – but it’s not always easy to make time for the things we truly enjoy. Think about it. How many times have you told yourself you’re going to go to that yoga class or actually make it home in time for your favorite TV show (not recorded on your DVR)? As real estate virtual assistants, we are passionate about our work and strive to meet the needs of our clients. So when the workload gets heavy, some of us have started adding our personal plans to our calendars at work. If we make a specific plan and write it down (even if it’s something as simple as 15 minutes of leisurely reading) we are more likely to do it.
Hide Distractions: What is your number one distraction at work? When we asked this question at our own office, many of our team members admitted it’s email. We have so many emails coming in throughout the day that when we see the number rising in our inbox, it’s hard to ignore it. If you have a task that is pressing, try turning off your distractions until you’ve finished. This could mean silencing your phone (or turning it off altogether) closing out your email or shutting your office door. While it may be hard, ask yourself if there is anything more important that could come through your email or phone in the next hour that is more important than getting this job done.
Don’t Multitask: This is a big one. Many people think that having the ability to multi-task is a good trait, and even mention it in job interviews or put it on their resume (I’ll admit…it’s on mine). But in reality multi-tasking just serves as another distraction and takes our focus away from important tasks. Studies show that multi-tasking produces lower-quality work and actually decreases our IQ for the time being. Even if you are able to produce good work when multi-tasking, think about how much better it would be if you were focused on just one thing at a time. This all ties back in with the distractions mentioned above. If you’re creating a presentation while responding to emails, you may forget a key component in the presentation with all the back and forth. We know it’s hard, but eliminate multi-tasking from your itinerary for a few days and see how it goes!
I hope these few tips gave you some ideas on how to keep your days in a proactive state. If you’re finding it hard to stay proactive and get all of your work done, we are here to help in many ways! From listing marketing, blogging, social media, copywriting and more, we’re your go-to for making your life a little easier!
Have a great day!