Start Pouring The Coffee … And The List Goes On!

Real Estate Broker/Owner with KGC Properties LLC, Tucson Property Management & Real Estate

Whether we represent a buyer or a seller – it has and always will be a question of “earning our pay”.  And to my clients who say, “What do you do anyway now that we have an offer?”   I say, “Do you really want to know and hear about it day to day for the next month or so?”

Most clients respond, “Not really – just call when you need to – we don’t need to see or hear what you are doing every day.”

But 2500 (points not bucks) is on the line for describing what I do on the latest AR Challenge so here it is starting with making a big pot of coffee every morning:

Day 1 -5:  open escrow, make sure all papers are signed and initialed, addendum's are too, start scheduling inspections, make sure inspectors have access/utilities to house, arrange for utilities if they are off,  get everything to lender that’s needed, make sure client gets copies of everything, get additional documents needed (CLUE, EM receipts, etc.), do the very time consuming property verification, review and address any issues on the prelim report, get home warranty arranged, go to the inspection, respond to who knows how many emails/calls, call client with updates/as needed, and the list goes on!

Day 6 – 10: start all over checking to make sure everything is complete from the first 5 days, handle inspection reports, take care of termite issues/paperwork, handle BINSR responses, coordinate repairs, contact lender to get updates on loan, appraisal, etc., give updates to the other agent, respond to more emails, make sure LSU is done, handle any HOA transfer papers, did I mention “make sure the BINSR is in and signed by the deadline”??!!; remind client to get homeowners insurance and NOT TO BUY anything right now, make sure other side has reviewed claims reports, etc., check in with clients, and the list goes on.

Day 11 – 15: big days to make sure inspections are complete and both sides have signed everything, make sure title gets papers of “all of the above” and that if there are any items needing changes, extensions, etc., that things get done when it’s suppose to be done, check back with the lender and make sure everything is on track, if you are moving “in” – make sure the seller is “moving out” as scheduled, check in with clients, and the list goes on.

Day 15 – 20: more coffee, more emails, more handling all the small things that come up – usually initials, final reports, appraisal issues, reminding clients to cancel/or start utility service, getting together a nice little packet of documents of “all of the above” for client, review all the paperwork once again and make sure our side and the other side has everything complete, and the list goes on!

Day 20 – 25: Check to make sure repairs have been done, appraisal is in, coordinate a final walk thru and finish up responding to all emails and phone calls, check in with clients, and the list goes on!

On day 26:  there is rest – and there is still coffee!

Day 27 – 30:  Make sure title has everything from lender, get HUD, review it – then review it with client, schedule signings, make sure client knows what to come to closing with, arrange to transfer keys, and go to signing!

Oh and after closing there are a few more things to do – and the list goes on!  But that’s more coffee, another post and another 2500!

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Buying or selling Tucson real estate, Mt Lemmon, Tucson bank-owned homes, Tucson rental homes, or Tucson lease option homes? Visit .



This blog is written with my opinions and my opinions are  presented with accuracy but not guarantees. Please talk to a professional before making any real estate, financial or agency decisions.    Gabrielle Kamahele Rhind - 2014. If you want to reprint parts of this - just email me for my permission: .



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Foster Smith Summerville
Carolina One Real Estate - Summerville, SC
Summerville & Charleston Homes for Sale SC Realtor

I stumbled upon your post and found the AR challenge.  I had JUST worked on a page on my website and put up a blog along these lines. Thanks for the heads up to enter it in the contest! Have a great one.

Aug 10, 2012 05:18 AM #1
Barbara Todaro
RE/MAX Executive Realty - Franklin, MA
"Franklin MA Homes"

Hi Gab....there's not a question in my mind that you do above and beyond what's needed and required for each of your transactions..... you're the best and your clients know that....

Aug 10, 2012 07:19 AM #2
Paul S. Henderson, REALTOR®,CRS,
RE/MAX Professionals. - Tacoma, WA
Tacoma Washington Agent/Broker & Market Authority!

What a great break down of those days between signing an offer and signing the final contract, BRAVO!

Aug 10, 2012 08:10 AM #3
James Dray
Fathom Realty AR LLC - Bentonville, AR
Exceptional Agents, Outstanding Results

Morning Gabrielle well it looks like you sure do nothing but sit around twiddling your thumbs while you wait for your commission check.  Why don't you do something to earn the commission?  :~)

Aug 10, 2012 07:46 PM #4
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