2 escrow issues for sellers when closing near property tax due date

Title Insurance with Federal Title & Escrow Company

Whenever a real estate settlement is close to a property tax due date, the potential for a post closing property tax issue increases.  Simply, it is a matter of bad timing. Here are a couple escrow issues that can cause problems for home sellers who are planning to close near a property tax due date.

Taxes are double-paid 

Let’s take Montgomery County, Maryland for example.  Real estate property taxes are due by September 30 and December 31 (assuming a principal residence).

Now let’s say that you have scheduled a closing for the sale of your home on September 20.  Your current lender is escrowing for property taxes, which means that they are planning to pay your property tax bill by September 30.  So what could go wrong?

As of September 20, your payoff lender has not sent in the property taxes so the title company, collects the property tax bill from you at closing and pays it, since the deed cannot be recorded unless the taxes are paid. 

The title company sends out your payoff, but it doesn’t get credited until September 21, and in the meantime the payoff lender has sent in your taxes to the county.

As of September 20, the county tax office has not credited your taxes as having been paid.  So the title company collects and pays the taxes with the deed.  When you receive your escrow refund from the payoff lender, it is less than you expected.

When you call the payoff lender, you find out that they paid the taxes as well, but the check was sent to the county a few days before the closing, so they were not credited until after September 20.

In both of these situations, the taxes have been double paid, and, because of bad timing, nobody is really at fault.  Now you are stuck having to try and obtain a refund from the county for having overpaid the property tax bill. That will likely take some time and, depending on the size of the tax bill, could mean you are chasing thousands of dollars.

Taxes are delinquent

You were pro-active and called the payoff lender and found out that they sent a check to the county, but the county cannot yet confirm that the taxes were paid.

The title company, since it has to provide title insurance and one of the conditions to close is to make sure the taxes were paid, has agreed to escrow from you the taxes until they are credited by the county, but that means they are holding onto $3,000 to $5,000 of your funds in escrow.

Not much you can do here.  You are at the mercy of the county tax office and how quickly they process your check and report the taxes as paid.

So, what can be done?

Probably the best solution is to contact your payoff lender and inform the bank that you are selling your home, give them the settlement date, and inform the bank that you do not want them to pay your property tax bill.

Most lenders will freeze or put a hold on your escrow account if you tell them to do so and they know that you are selling the property.  The title company can then collect the taxes at closing and the payoff lender will not have paid the bill, and will therefore refund it to you as part of the escrow refund (which should arrive within 30 days of payoff).

Of course, there are risks with this solution as well, chiefly that if the settlement is delayed, you might be delinquent on your taxes.

Using the above example, let’s say that you called your payoff lender and informed the bank that you will be closing on September 20 and that they should freeze your escrow account.  As long as settlement takes place on September 20, there will not be a problem, but what if the settlement is delayed?

If the settlement is pushed back after September 30, the taxes will be paid late, and a late fee will apply.  Also, if the settlement falls through at the last minute – say for example there is a walk-through dispute that kills the deal – then the payoff lender will have frozen the account and your taxes will not be paid.

So if you do call the payoff lender and ask for the account to be frozen or put on hold, make sure that you also inform the payoff lender if there are any settlement delays.  It would be unfortunate (and ironic) that being pro-active about the taxes might cause penalties, interest or, potentially, a tax lien.


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Elite Home Sales Team
Elite Home Sales Team OC - Corona del Mar, CA
A Tenacious and Skilled Real Estate Team

Oh yes this could happen.  It does not happen in most cases.

Sep 19, 2012 01:17 AM #1
Edward & Celia Maddox
The Celtic Connection Realty - Queen Creek, AZ

Some good advise when closing near tax due dates.  Thanks for sharing.

Sep 19, 2012 01:27 AM #2
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