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Save A tree...Moving To Paperless Contracts

Real Estate Agent with Cascade Sotheby's International Realty


Going paperless has been a dream of mine ever since I saw a segment on Active Rain which demonstrated some software which incorporated a touch screen laptop and real estate software.  Unfortunately the cost of the items was quite expensive as it was a new technology at that time.


Moving to Adobe Acrobat changed my use of paper tremendously.  I now can create an electronic version of the contract to email to clients as well as receive an electronic file from them.  I then transfer via email the documents to my office so that the only hard copy is the one the office manager prints out for the physical file.  Acrobat allows me to have a paperless copy of the contract for my own files.  I estimate that this reduces the total paper use by approximately 40-50%. 


Moving forward, here is my plan for reducing the paper that I have even more.  One of the features our MLS group has available is DocuSign which allow a buyer or seller to sign their documentation digitally as long as they have an email address.  With digital signatures becoming a more  accepted means of signing documentation, more people are willing to use it.  Even some of my older clients who are not computer savvy seemed to do OK with the system, not to mention that it has saved time and gas going out to clients who are living far out of town.


My plan is to also incorporate my Android Tablet even more to save on paper.  I currently use it to show listing prospects examples of my advertising rather than printing out physical copies.  We all know those listing packages, eventually find their way to our clients trash can, which is a waste.


My goal is to find a software program that works in conjunction with my Android Tablet which allows me to use a pen stylus to get all signatures on a form with the ability to immediately email a copy of the signed agreement to the client.  In this way, the only physical copies of the contract would be the one in the office file.

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ABOUT TARRIS ROGERS:  Having lived here in Central Oregon nearly my whole life, I love being able to put my expert knowledge to work for you.    I specialize in Resort/Vacation/2nd Homes, Investment Property, Short Sales, Foreclosures and have specialized services for Out of Area buyers.  I'll make sure you get great service! 

If you're an out of town Buyer, you'll especially love me.  Please ask me why.

Bend Oregon Real Estate - (Mr Rogers, Your Neighborhood Specialist)

Sunriver Real Estate - Your Real Estate Concierge For Sunriver Homes

Jennifer Chiongbian
Specializing in all types of Manhattan apts & townhouses - Manhattan, NY
Real Estate Broker - NYC

I wish we had the capcity to go paperless-- but since we do round table closings with attorneys, they still need the old fashioned pen and paper.  But it's a such a great way to save the trees and be much more environmentally friendly.

Sep 22, 2012 02:18 AM
Melissa Marro
Keller Williams First Coast Realty - The Marro Team - Orange Park, FL
Jacksonville Real Estate and Home Staging

Congratulations on your win!! Well done... 

Sep 30, 2012 12:24 AM
Tarris Rogers
Cascade Sotheby's International Realty - Bend, OR
Bend Oregon Real Estate

Jennifer - Thanks for you comment.  I agree, all this paper needs to go digital since we have the means.

Melissa - Thank you!  I never win anything, so this is really cool!

Sep 30, 2012 05:58 PM
Budd Simons

It`s dificult to going paperless but your post is excellent on saving trees.

tree moving

tree care

Mar 25, 2013 06:10 PM
Inna Ivchenko
Barcode Properties - Encino, CA
Realtor® • GRI • HAFA • PSC Calabasas CA

This is my goal: to become 100% paperless. Unfortunately if you do short sales or some REO transactions, it is not possible and fliers must be printed, but with the rest I try to print a little as possible and keep all my files stored online.

btw, our Cali winforms offer free digital signatures and free huge storage for your closed/canceled transactions, love it!

Oct 08, 2013 05:09 AM