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What do you mean you don't have time?

Education & Training with Bill Fields Learning Systems

Wouldn't it be nice if each day we could work on only our highest-priority activities? By end of each week, we'd finish all our key projects! But unexpected-yet-important distractions inevitably get in the way.

Try one, some, or all of these time management tips to release some of that pressure you've been feeling.

1. Make a plan and review it often. What do you want to accomplish in this year? Break that down by quarter. Break down this quarter's plan by month. Break down this month's plan by week. Break down this week's plan by day. Estimate your time investment to ensure it's all doable. Now you have this week's agenda.

2. Rather than work to other people's demands, do what your heart knows is most important. Set your own criteria for success. You must believe you will prosper by leading a purposeful, passionate life in joyful alignment with your priorities. You likely became an entrepreneur so you could drive your own destiny.

3. Revise your priorities every day. At the end of each day, or first thing in the morning, look at your planned tasks and prioritize them. Tomorrow you will know more than you know today, so adjust your expectations tomorrow accordingly while keeping your plan in mind.

4. Delegate. If you have no one to help you, get a virtual assistant. If you hate hanging out on LinkedIn, hire a social media manager. Do not do work that others can do as well as you. Freeing yourself from your busy-work will enable you to provide better client service as well as work on your business rather than merely in your business.

5. Just say "no" or "not now" to urgent requests. It might be great to be Super-Business Woman (cue the theme music!). But you aren't (because you are a mere mortal), and you don't have to be, especially at the expense of your health, prosperity, and loved ones. Each of us has only 168 hours per week. Saying "yes" to our top priorities necessitates saying "no" to other opportunities. Warning: declining to get involved may reduce your stress, save you from letting people down, and increase your sense of well-being. 

6. Don't answer every phone call. Just because the phone rings doesn't mean you have to pick it up. Screen your calls so you can stay focused on your plan for today. (Especially your daily prospecting!)

7. Close your email inbox. Emails come flying in and you could spend every minute of every day dealing with them. Set specific windows each day for checking your email, and set up rules to filter and organize them automatically into folders, including junk.

8. Release your inner perfectionist. My motto lately is "progress not perfection." Eighty percent of the value likely lies in 20% of your effort.

9. Learn from your mistakes. Mistakes are inevitable. Learn from them and move toward achieving your vision.

10. Build in regular time for relaxation. In addition to setting aside personal time for exercise, sleep, and quality time with loved ones, allow yourself time to unwind on a regular basis. Step away from your computers and handheld devices to do anything that nurtures your soul.

Thought for today: All you can do is all you can do but all you can do is enough!

Have a productive day.

Comments (6)

Barbara Todaro
RE/MAX Executive Realty - Happily Retired - Franklin, MA
Previously Affiliated with The Todaro Team

Good morning, Bill.... I was always most productive when I followed #4.... delegate.... that was the greatest time saver for me.

Sep 24, 2012 09:37 PM
Bob Jakowinicz
National Realty Centers Livonia--Bob Jakowinicz - Livonia, MI
Michigan Real Estate Agent-- MI Real Adventures

Always motivating Bill! I still haven't figured out how others can function with out set goals that push them through to sucess. Whether its daily, weekly, monthly, etc. I must have goals for myself!

Sep 25, 2012 01:02 AM
Beth and Richard Witt
New York, NY
The best Retired Brokers !!!!

#4... #6... #9... my favorites... I wish I could get my agents to follow your advice... Happy Evening...

Sep 25, 2012 09:41 AM
Paige Walker
Paige Walker - Pineville, LA
Real Estate Guru - Alexandria Pineville LA

Great list! Love #2 and #3! Thanks! - Paige

Sep 25, 2012 11:07 AM
Doug Rogers
RE/MAX Coastal Properties - Destin, FL
Your Real Estate Resource!

Each day starts with an agenda. Well, actually a cup of fancy coffee then an agenda.

Sep 25, 2012 02:23 PM
Bill Fields
Bill Fields Learning Systems - Treasure Island, FL

B, the big D..One of the most important rules for any of us to follow.

Bob, I am with you, without goals there is no motivation to go forward.

R & B, I wish I could get my agents to follow my advice too!

Thanks Paige.

Doug, can't forget the fuel for the fire!

Sep 25, 2012 09:41 PM