Going Paperless in Charlotte NC

By
Real Estate Agent with ProStead Realty Charlotte, NC CRS SRES mitch@prostead.com NC License #115457

Going paperless has been a challenge for myself and my office but it's been a continuous goal
since I opened my own all off site agent, almost virtual real estate company almost 4 years ago.

"Green" was the word when we started. Ok, so what do we do about all the paperwork in this business? (Remember when listing and sales contracts were on just a couple sheets of paper?)

OK. First we started with myfax.com as we were going through reams of paper like water. Next, NO, we don't print the faxes out, save them in PDF format in a file! OK, got it!

OK, but what about the North Carolina Real Estate Commission and storing files? No clear answer. You must have these files readily available for inspection at any given time they say. OK, "Green" light for electronic file storage.

OK, but agents are still bringing in paperwork to the office when they turn in transactions, what do we do about that? How about Zipforms! Yaaah! More "Green"!  Oops.. Agents are creatures of habits, too much trouble to learn ZipForms. Seriously?

OK... Hmmmm... What's this? A high speed Fujitsu S1500 Scan Snap Scanner. Scans a whopping 20 pages per minute! Really? How cool is that! More Green! Some of the best money I've ever spent! And what a conversation piece.

OK, now we are getting somewhere. "But Mitch, you are still writing offers on paper when out in the field" my office manager says.. Hmmm.. Chalk up one 64 gigabyte Verizon mobile iPad 3.  Now this has to be about the coolest thing I have bought in a long time! So much so, that I've thrown down a challenge for everyone in my company to go out and buy one.

Thanks Krisstina and Garry Wise of The Good Life Team for the training videos, apps and templates. And Docusign!

So, we are on our way to a more paperless environment but still have a ways to go. Come on guys (and gals) in our company, Get Those iPads!

Hmm.. Maybe a contest for a monthly giveaway...



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Rainmaker
714,853
Kathy Stoltman
Balboa Real Estate - Ventura, CA
Ventura County Real Estate Consultant 805-746-1793

Hi Mitch,

Isn't the Fujitsu Scan Snap Scanner the best!?  I just got one for my home office. I got so tired of the other machines jamming, does not happen with the ScanSnap. love it!

Sep 27, 2012 09:45 AM #1
Rainmaker
463,562
Mitch Muller - Charlotte NC Real Estate
ProStead Realty Charlotte, NC CRS SRES mitch@prostead.com - Charlotte, NC
Certified Residential Specialist

YES Kathy! I Love it too!! Some of the best money I ever spent!

Sep 27, 2012 09:51 AM #2
Rainmaker
68,884
Lori Williams
Lake Wylie, Charlotte, Gastonia Homes for Sale ABR, CDPE, SFR, ASP, Lori@LoriWilliamsRealty.com - Gastonia, NC
Lake Wylie, Gastonia, SW Charlotte, Homes for Sale

Going paperless is one of the reasons I looked at joining ProStead.  Not so much that I want to save paper, but more that it just makes more sense to hold docs digitally.  So glad I did!  Sure love not having to make up the office paper folder for each transaction!

Oct 29, 2012 10:12 AM #3
Rainmaker
463,562
Mitch Muller - Charlotte NC Real Estate
ProStead Realty Charlotte, NC CRS SRES mitch@prostead.com - Charlotte, NC
Certified Residential Specialist

Lori, it feels a little strange at first. I recall initially asking Kirsten if she had seen one of my clients folders (I thought I had left it at home) but then I realized, I had never made a paper folder for them. I had a folder set up for them with everything in Evernote!

Oct 29, 2012 10:31 PM #4
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Rainmaker
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Mitch Muller - Charlotte NC Real Estate

Certified Residential Specialist
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