Realtors, do you keep EVERYTHING?

Real Estate Agent with Realty Professionals, Inc.

I have had the unpleasant pleasure of experiencing why it is very important to keep EVERYTHING in your files.  You will never know when you have to recreate an account of events.  I heard a saying a few months ago "you don't have a problem until there is a problem".  Oh, how true this statement is.  You will go through a transaction thinking everything is just great and everything is working just as planned, it's just GREAT! 

I have always kept everything in a transaction file, like sticky notes during the process, fax cover sheets, transmittal sheets from your fax machine, scrap paper with someones phone number, a time that something suppose to happen etc...  I even keep a lined, spiral notebook on my desk that I can write notes on that is dated.  You should use the front and back of each sheet and do NOT skip any blanks.  If you ever have to prove a date and time something happened, your notebook would be good evidence to prove you did something that may have happened a few months ago and when their are no blank lines they can't say that you just stuck it in there.


I am a Realtor in Searcy, Arkansas and I sell new homes, existing homes, commercial property, farms and land as well as manage and own rental properties.  If you are looking for real estate for an investment or a home, I will be glad to assist you!  You can call my personal cell number at 501-278-7659 or e-mail me at

Comments (5)

Barbara S. Duncan
RE/MAX Advantage - Searcy, AR
GRI, e-PRO, Executive Broker, Searcy AR
Good advice, Larry.  I remember throwing away a file and one week later, I needed everything that I'd thrown away.  Tough lesson I learned.
Mar 04, 2008 12:42 PM
Gary Bland R (S) E-Pro, ABR
Hawaii Life Real Estate Brokers - Wailea, HI
The files during the time of escrow get pretty large from beginning to end.  It always pays to have proof of who did what and so on.
Mar 04, 2008 12:42 PM
Vincent McKamy
Samson Properties - Fredericksburg, VA
Realtor Fredericksburg Virginia
This is some great advise - I have never needed this info, but it lets me sleep easier at night.  Thanks for the posting.
Mar 04, 2008 01:01 PM
Kathy McGraw
CELLing Realty - White Water, CA
Riverside County CA Real Estate
Larry- I used to work for the Probation Department and I cannot tell you how many times the Daily Log sas ved someone......kind of like the Spiral Notebook you're talking about.  You advice is a Gem.
Mar 06, 2008 03:20 AM