I have had the unpleasant pleasure of experiencing why it is very important to keep EVERYTHING in your files. You will never know when you have to recreate an account of events. I heard a saying a few months ago "you don't have a problem until there is a problem". Oh, how true this statement is. You will go through a transaction thinking everything is just great and everything is working just as planned, it's just GREAT!
I have always kept everything in a transaction file, like sticky notes during the process, fax cover sheets, transmittal sheets from your fax machine, scrap paper with someones phone number, a time that something suppose to happen etc... I even keep a lined, spiral notebook on my desk that I can write notes on that is dated. You should use the front and back of each sheet and do NOT skip any blanks. If you ever have to prove a date and time something happened, your notebook would be good evidence to prove you did something that may have happened a few months ago and when their are no blank lines they can't say that you just stuck it in there.
AGAIN! Save everything! REMEMBER - "YOU DON'T HAVE A PROBLEM UNTIL THERE IS A PROBLEM!"
I am a Realtor in Searcy, Arkansas and I sell new homes, existing homes, commercial property, farms and land as well as manage and own rental properties. If you are looking for real estate for an investment or a home, I will be glad to assist you! You can call my personal cell number at 501-278-7659 or e-mail me at Larry@Searcy4Sale.com.