Our office recently introduced a paperless system through DotLoop and switching over has been a seamless transition which has me excied about the future of my business. DotLoop not only allows me to share documents, get signatures, and write contracts but it now acts as my viritual filing cabinet.
A year ago if you asked me for information on a previous deal, like many Realtors I suspect, I'd have to wade through a mess of file folders and drawers in order to pull something up. I didn't have a system other than, all documents for this deal are in this drawer and these folders. The risk of misplacing documents was very high.
However, times have changed for myself and now I get to take advantage of a system which is user-friendly and more intuitive than I might have expected. If you need anything from any of my deals now, I'll e-mail it to you within 30 seconds, maintain a record of sending you that document, and have the pleasure of introducing you to the world of DotLoop.
First and foremost, DotLoop allows me to have clients sign and initial documents nearly instantly, from wherever they are in the city, without having to hop in a car and make the trek. If I forget an initial, no problem, no more need for panicking and late night trips to a client's home. Dealing with counter offers is a breeze as well, I can potentially have a counter offer back to another agent within minutes, while being just about anywhere.
Additionally, writing up new deals is also fast and painless. DotLoop allows you to create templates, so bringing up documentation for a new listing or a new offer takes but a few moments. Further, all of the documents my office requires are there as well, ready to fill out and ready to send off for signatures and initials as required.
All deals are kept within a Loop where you're able to easily maintain all documents pertinent to the deal, including strata minutes, engineering reports etc. You also have a history of each document showcasing what changes and signatures have been made, so you can maintain a record of the negotiations. If a document is no longer relevant, simply archive it and it's out of sight but still available for reference.
You're also able to maintain a checklist for each deal, allowing you to have a visual representation of what still remains to be completed for each deal, so whether that's something as simple as submitting the deal to the office or scheduling an inspector, it's easy to keep yourelf on track.
I also believe DotLoop represents a potential recruitment tool, as I've yet to deal with an agent that didn't have something positive to say about DotLoop and how quick and easy it appeared to be to use from our end. Being able to submit a counter-offer within moments, after waiting 24 hours for their counter offer, speaks volumes to the effectiveness of this tool.
My office provides this to us at no additional charge, and it's a great conversation starter to speak to other agents about some of the advantages of working with an office like Keller Williams Elite Realty.
Finally, my clients all love it and it makes their lives easier, saves them time and gas. It showcases myself as an agent who leverages technology in my business to the benefit of everyone that works with me, something which I try to make a focal point of my business.
Now that I have access to DotLoop, I couldn't imagine running my business without it at my disposal.
I work in Vancouver (see my website for North Vancouver Real Estate) and we are considered to have some of the worst traffic congestion in North America, and any technology that I can use which eliminates the need to battle commuters over a bridge, is a piece of technology that I need to have.