Calendars need Pencils with Erasers

By
Real Estate Agent with Keller Williams Realty 0575737

FlexibleREALTORS are notorious for having a reputation of dropping a mid afternoon snack and running out to show their listing from a sign call. Is that impromptu, unplanned, dangerous, or what? But on the other hand REALTORS do have a knack for being incredibly flexible with their schedules. In today's world of double or triple booking your events during the same time slots when the time finally arrives, ta-dah, it's time to PICK ONE. Which is the highest priority, most value, or hello? maybe the money making one. The networking meeting happy hour is probably not as important as meeting with a qualified buyer.

Practicing your flexibility skills means your

CALENDAR NEEDS A PENCIL WITH AN ERASER.

Apply your calendaring skills to time blocking your time out for your down time, your family time, your exercise, and enforce certain zones with a BIG FAT NO. Church might fit in that space if that is on your calendar. No showing houses at 10 a.m. Sunday morning for example.

Practice makes perfect and look for the white spaces in your day and week and "pencil" in there at least your first thought about what you might want to do. Then again, you always have that eraser!!

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Rainmaker
111,050
Nancy Brenner
Referral Associates of Georgia, Inc. - Roswell, GA
Roswell Georgia Real Estate Agent
I have always used a pencil for my calendar, no matter where I was working.  I also use a highlighter for those tasks and appointments that cannot be changed and have to be taken care of.
Mar 19, 2008 02:57 PM #1
Rainer
67,222
Keith Perry
Coldwell Banker - Hiram, GA
REALTOR - West Metro Atlanta
WOOHOO Gary you mean I don't have to feel guilty about the day I take off? We have been doing this for a while and the local folks understand. No erasers for the out of state clients though.
Mar 19, 2008 03:17 PM #2
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Gary Woltal
Keller Williams Realty - Flower Mound, TX
Assoc. Broker Realtor SFR Dallas Ft. Worth

Nancy: I like that highligher idea complementing the pencil.

Keith and Robin: Out of state folks I agree are a special case but they shouldn't just pop in. There you go with bending yourself like a pretzel again. : )

Mar 19, 2008 03:22 PM #3
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Celeste "SALLY" Cheeseman
Liberty Homes - Mililani, HI
(RA) AHWD CRS ePRO OAHU HAWAII REAL ESTATE
That was pretty cool. I have been following your posts and finally came to the conclusion that you have your priorities straight and a very balance life :) Good for you!
Mar 19, 2008 04:29 PM #4
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Virginia Hepp - Mesquite NV REALTOR
Desert Gold Realty - Mesquite NV Homes For Sale - Mesquite, NV
Mesquite NV Homes and Neighborhoods - Search MLS
I try to keep a loose schedule so I can fit things in that come up.  But I should use a pencil instead of scribbling all over my calender.
Mar 19, 2008 04:38 PM #5
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Jesse & Kathy Clifton
Jesse Clifton & Associates, REALTORS® - Fairbanks, AK
Retired
There you go again, Gary... putting life in perspective for us. :) Nice work.  There are only a few events that are written in stone on my calendar... the rest, well, it's a juggling match some days.
Mar 19, 2008 06:20 PM #6
Rainmaker
234,580
Patricia Beck
RE/MAX Properties, Inc., GRI, CDPE - Colorado Springs, CO
Colorado Springs Realty
I think realtors have to be flexible but I also don't think they should not drop everything all the time when someone calls at 5:00 p.m. and wants the agent to meet them at 5:15 p.m. outside of a house, boundaries are still important.  Just like you said, some things are enforced in our schedule but keeping the eraser handy is important too!
Mar 19, 2008 06:20 PM #7
Rainer
340,913
Kris Wales
Keller Williams Realty - Lakeside Market Center - Macomb, MI
Real Estate Blog & Homes for Sale search site, Macomb County MI

Gary, I learned years ago to pencil in family time on my calendar.  Thankfully my family dropped little comments about my time away and I evaluated what was important in my life before I had harmed those relationships.

 

Mar 19, 2008 10:11 PM #8
Rainmaker
4,432,267
Gita Bantwal
RE/MAX Centre Realtors - Warwick, PA
REALTOR,ABR,CRS,SRES,GRI - Bucks County & Philadel
Nice post. I agree we have flexible schedules. If someone calls for a listing appointment, we erase the showing appointments . Only thing I do not erase is family events. I lost a listing because we were going to a basketball game and thatw as the only time she wanted me to come because they were going out of town later.
Mar 19, 2008 10:32 PM #9
Rainmaker
635,293
Leesa Finley
RED Properties - Wake Forest, NC
RED Properties - Raleigh NC Real Estate
Gary - I have tried repeatedly to keep my calendar in my Treo, sync with my computer, print the calendar so the family knows where I am, etc......I ALWAYS come back to my plain old Daytimer - ALWAYS.  I don't use a highlighter but I do have a pink pen for my son's soccer games, cub scouts, school meetings, etc - regardless of what happens, he is my priority!
Mar 19, 2008 10:38 PM #10
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Gary Woltal
Keller Williams Realty - Flower Mound, TX
Assoc. Broker Realtor SFR Dallas Ft. Worth
I think many who have commented have got this flexibility with the calendar thing down very well. Congratulations. Losing listing appointments because family time was a priority shows you won't be pushed around. Highlighters or pink ink pens for enforcing those NO ZONES are great ideas for all of us. If sometimes clients can't pick from one of two times you offer them, maybe they are too busy in their lives to work with us. Whether in a Treo, Outlook calendar on your PC, or a printed paper copy, just keep working from one base calendar.
Mar 20, 2008 12:01 AM #11
Rainer
104,204
Rosario Lewis
DDR Realty - Newburgh, NY
GRI, SRES - DDR Realty - Orange County, NY
The problem with scheduling in real estate is that when it rains it pours. Opportunities tendto arrive simultaneously.
Mar 20, 2008 01:36 AM #12
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Gary Woltal
Keller Williams Realty - Flower Mound, TX
Assoc. Broker Realtor SFR Dallas Ft. Worth
Rosario: You are right about the feast and famine times on our calendar. That's when you really have to know what gets top billing for that time slot.
Mar 20, 2008 04:04 AM #13
Rainmaker
314,256
Carol Culkin
Reece & Nichols - Leawood, KS
Overland Park
I also highlight my calender where I have a personal day planned. However, most of the time I am prepared to turn on a dime as long as it does not conflict with other events. Unless it's a call for a listing presentation, I remain in "stylish casual" mode on these days and prepare for apology.
Mar 23, 2008 03:24 PM #14
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