Very Cool Real Estate Tech Tip #4 (4 of 10)

Real Estate Agent with Keller Williams Realty Southwest S.0074877

Real Estate Tech Tip #4 - Dropbox on Steroids


Technology can be a great help in your real estate career.  However, just because it is the new 'flashy' thing doesn't mean that it will actually make you more productive.  I can say from experience that many tools end up just getting in the way and actually can slow you down.  With that in mind, here is the the fourth (of 10) tech tips that have proven to be a great help with my real estate business.


I am one of those guys that has had Dropbox for two years and had done nothing with it (same goes with Evernote, but that I will save for another time).  However, when I had a problem with a closing

while traveling overseas (this was when I was still a solo agent), I knew I had to make a change.  That is when I started my pursuit of going paperless.

For those of you who don't know what Dropbox is, imagine having a 'hard drive in the sky' that you can access from any device you own (Mac, PC, smartphone or tablet).  So, if you have a closing file on a property stored on Dropbox, then you can access that file on any of your devices.  Emailing that document to escrow or your client can be done directly from the Dropbox App on your phone.

Dropbox on a Mac

 If your sneaking out of the country like I was, and have a lousy internet connection, maybe it is not an option to send a 10 mb file.  In that case, instead of sending the whole file, Dropbox lets you send a link to the file's location.  In that scenario, the recipient is able to download the file to their computer by just using the link.  They don't see anything else in your folder, unless you want them to have that access.

Dropbox is a web based system, so all of your files are in the cloud.  But the real power comes from the plug-in that you download on your computer (or App for your phone).  This plug-in automatically adds a dropbox icon anytime you want to save or open a file on your computer.  It is really just like having another hard drive and is a great time saver when looking for items.

Dropbox does a great job of helping you get organized.  However, if you're a slob, then your dropbox folder will probably look like a junkyard too.  On our team, we have multiple people, like our transaction coordinators, with access to the files.  Because of that, our files have to be organized in such a way that everything is easy to find.  That is the key.  If you can't find what your looking for, what is the point?

So, as you can probably guess, we love Dropbox.  We love it even more because it is FREE up to 5 GB.  They also give you a chance to 'earn' more free space by referring your friends.  So, if  you want to sign up, then CLICK HERE TO SIGN UP and be my friend.  :)

In case you missed my earlier tips:

Tech Tip #1: Slydial
Tech Tip #2: Unlocking Lockboxes with your phone
Tech Tip #3: Refresh


Coming tomorrow: Tech Tip #5: The Anker Phone Charger

Written by Jimmy Chickey

The Jamie Cox Group
Serving the greater Las Vegas Valley, including Las Vegas, North Las Vegas, and Henderson.
Buyer Specialist 702-482-7799 Seller Specialist 702-487-0000
I believe that Keller Williams is a great place to grow as an agent and build a team.  If you would like more information on 
joining KW in your city, contact me at one of the links above.  I would love to share my story with you.


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Re-Blogged 1 time:

Re-Blogged By Re-Blogged At
  1. Jesse Poll 08/05/2014 11:01 PM
Real Estate Technology & Tools
Nevada Clark County
las vegas
keller williams
jimmy chickey
real estate tech tip

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Sarah Lynn Jaskowski
Williamsville, NY
House. Home. Today.

I just recently got a dropbox account.  Keller Williams recently paired with google apps giving us more storage in google drive.  I've found that to be useful when sending contracts to other agents and lenders.  Thanks for sharing!

Mar 03, 2014 08:50 AM #1
Stefan Winter
Real Estate in IL & NV | Owner of Real Estate Web Tech | Daily Vlogger - Las Vegas, NV
Owner - Winter Group & Real Estate Web Tech

Love dropbox for presentations, logos, files anything. Great tool for the busy real estate agent.

Mar 03, 2014 12:05 PM #2
Lani Stern
Toronto, ON
Your lifetime agent

I am currently one of those guys who has had it for two years and rarely uses it. Thanks for the tip!

Mar 03, 2014 02:09 PM #3
Barry Kessler
Pinnacle Estate Properties, Inc. - Simi Valley, CA
Barry Kessler

Love Dropbox for those large files and Pics!!



Mar 03, 2014 02:48 PM #4
Donnie McKinney
Purchase Realty Group - Paducah, KY
Donnie McKinney CCIM, Purchase Realty Group

One thing about Dropbox that I didn't see mentioned is that with the phone app each photo you take with your phone is automatically sent to Dropbox. I take all my property pics with my phone, and this saves me a lot of time transferring photos, because by the time I get to my computer there are there.

Just click on the dropbox file and use the pics wherever you want.

Mar 04, 2014 01:54 AM #5
Jimmy Chickey
Keller Williams Realty Southwest - Las Vegas, NV
Realtor, Nationally Recognized Author, Teacher

Your exactly right Donnie!  I didn't talk about pictures because we don't use that feature quite like that.  Instead, we use dropbox to import the picstures in our picure roll.  I would blow the memory right out of Dropbox if it automatically downloaded every picture I take.  

Either way, it is great to have a file of pictures with each listing file.  :)

Mar 04, 2014 02:18 AM #6
Adrian Willanger
206 909-7536 - Seattle, WA
Profit from my two decades of experience

Jimmy, Dropbox is great for those who like to travel and have access to all their files. Good post. 

Mar 04, 2014 07:47 AM #7
Cheryl Ritchie
RE/MAX Leading Edge - Huntingtown, MD
Southern Maryland 301-980-7566

Okay, I am going to back up to read slydial, too. I use my Dropbox app often!

Mar 04, 2014 02:21 PM #8
Jamie Cox
Keller Williams Realty Southwest - Las Vegas, NV

We are always thinking of ways we can make Dropbox work better for us.

Mar 26, 2014 03:38 AM #9
Tonya Lockamy
Be careful about what you store in Dropbox as the files are not encrypted during storage - they are only encrypted on transfer, meaning if they get hacked or someone guesses your login information, your customer data could be out there.
Apr 21, 2014 04:27 PM #10
Jimmy Chickey
Keller Williams Realty Southwest - Las Vegas, NV
Realtor, Nationally Recognized Author, Teacher

That is a really good point Tonya!  Thanks for sharing.

Apr 21, 2014 04:28 PM #11
Travis "the SOLD man" Parker; Broker/Owner
Travis Realty - Enterprise, AL
email: / cell: 334-494-7846

With the drop in price for Google drive to $1.99 for 100 GB, I'eve gone mainly to it. Used SugarSync more than Dropbox anyway. Also have and a few other accounts.

Apr 29, 2014 05:03 AM #12
Jimmy Chickey
Keller Williams Realty Southwest - Las Vegas, NV
Realtor, Nationally Recognized Author, Teacher

Thats cool Travis.  Alot of my real estate buddy's are actually using both.  One for professional, one for personal.  Whichever one you choose, be sure to back up.  These files are our life.  :)

Apr 29, 2014 09:23 AM #13
Evelyn Johnston
Friends & Neighbors Real Estate - Elkhart, IN
The People You Know, Like and Trust!

I have dropbox and have upgraded it to a paid account.  Now I need to remove some older files and have not figured out how to do that yet.  They don't want you to use less space...

Jul 26, 2014 11:18 AM #14
Jimmy Chickey
Keller Williams Realty Southwest - Las Vegas, NV
Realtor, Nationally Recognized Author, Teacher

Evelyn - removing files from Dropbox is as easy as removing files from your hard drive.  Just click on the dropbox icon on your computer and open the FOLDER icon.  That will show you all of the files.  I just right click on the items I dont want and hit DELETE.  :)  Thats it.

Jul 27, 2014 01:00 AM #15
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Jimmy Chickey

Realtor, Nationally Recognized Author, Teacher
Whats my Las Vegas home worth?