Part III-Outlook can run your whole real estate business

Services for Real Estate Pros with Mana Investments

How to run all Real Estate CRM info from one page in Outlook

Since the response has been so tremendous from my last 2 posts,  I thought I would expand further on how to set up Outlook to run your whole Real estate CRM. I have found that to save time I wanted to view-and access all my custom contact info in one page.

I'm a visual guy so here is a picture of my custom form to show you all info is on one page for me to view:


In my Prospect Plan sectionyou can see all the different pages "Buyer" "Seller"...accessible from my one page.

Here is how to do it

Step one In Outlook choose Tools>Forms>Design a form> ( I am assuming you have read my first blog on how to set up a custom form to run your business.... )

Step two click "Control Toolbox"

Step three in control toolbox click "Multi-page" and place in your custom form where you want it. It should look like this:


Step Four -How to Change page names->left click over "page 1" to highlight then>right click>rename>type in name you want this page to be>click ok

Step Four- How to Add more pages>left click over last page to highlight (in this case page 2) >right click>insert> then rename to what you want( step four)

Repeat as necessary

Hope this helps. I will be offering a FREE web conference on using Outlook to run your real estate business. Any one interested, please email me...I will let you know date, time and link to see how to customize outlook forms live...

Mark Vosylius   Investing in Canadian real estate since 1989 in the Barrie, Orillia, Georgian Bay, Midland Collingwood and the Muskoka's.  Committed to helping you achieve your goals and success in life


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Joe Virnig
RE/MAX Gold Coast REALTORS, Ventura County, California - Ventura, CA
No Ordinary Joe
I'll be switching to Outlook soon.  I've used Goldmine for years but they've abandoned the small user and are concentrating on the big boys with the big bucks.
Apr 04, 2008 02:35 AM #1
"JT" Prevatte
Century 21 Family Realty, Relocation/Recruitment Director - Fayetteville, NC


Sign me up for your free web conference.  I will do everything I can to be part of it!  Thanks for everything you have taught me so far and I look forward to some more of your wisdom!

Apr 04, 2008 03:23 AM #2
Vicente A. Martinez
Prudential Douglas Elliman Licensed Real Estate Salesperson - Woodhaven, NY
Realtor, Brooklyn - Long Island - Queens Homes

Hi Mark. Thanks for sharing the great tip! Keep them coming.

Apr 04, 2008 04:24 AM #3
Maria Mastrolonardo
RE/MAX of Naperville - Naperville, IL
Realtor, Naperville, IL Real Estate
Mark - Thanks for the Outlook tips! I would be interested in your web conference.
Apr 04, 2008 09:10 AM #4
Deborah Adams -

I love this idea .. Question... Does the new Contact folder sync with your Blackberry? This is why I have moved my database into Outlook. I am tired of duplicating my work to use TP or SharperAgent. I just want to type it in once ... Set and Forget (well not forget really ;) But you get the idea.

Next Outlook request Do you know how to set up a campaign? Can you without having to purchase an add on line Eurekaware? Not the delayed e-mails option in Outlook 07 but more of a campaign of preset e-mails that can be assigned to each prospect as they come in.




May 26, 2008 06:37 PM #5
Mark Vosylius, Toronto, Ontario
Mana Investments - Barrie, ON

Yes you can sync to your blackberry. Simply copy your contacts from your custom forms into the outlook "contact" folder. Blackberry only syncs to this folder, not a custom one.

Your second question. I have set up a custom task folder that reminds me of what to do. I have not found a way for Outlook to "automatically"email in batch mode on a pre-set date.

Caution. Save your custom forms on your hard drive. My outlook program has locked me out somehow of my custom forms twice. I have solved this problem by saving a working copy of all my forms before I use them. If there is a problem I just re-load forms from my hard drive and all my info is intact


May 27, 2008 03:55 AM #6
Frank Rubi
Frank Rubi Real Estate, LLC - Metairie, LA

Mark, thanks for this special help. You have made the expense of MS Office worth it. Thanks.

Jun 02, 2008 09:49 PM #7
Vicente A. Martinez
Prudential Douglas Elliman Licensed Real Estate Salesperson - Woodhaven, NY
Realtor, Brooklyn - Long Island - Queens Homes

Hi Mark. Thanks for sharing the great tips! Keep them coming.

Jul 07, 2008 05:27 PM #8
Michael Carter
Keller Williams Realty - Simpsonville, SC

Does this work with outlook 2003?

Michael Carter, Realtor

421 SE Main Street, Suite 201

Simpsonville, SC 29681

Jul 11, 2008 03:19 AM #9
Charles Stallions
Charles Stallions Real Estate Services - Pensacola, FL
800-309-3414 - Pensacola, Pace or Gulf Breeze, Fl.

I have tried everything to run my business off outlook to no avail. 

May 20, 2014 11:38 AM #10
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Mark Vosylius, Toronto, Ontario

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