How Strong Systems Lead to Increased Closings

By
Real Estate Broker/Owner with Broadpoint Properties Cal BRE #01324959

real estate agent From state to state, the laws may vary, but every real estate transaction has paperwork associated with it. And, in some states like California, many transactions require over 55 different documents in order to be state compliant. Although we are definitely in a paperless world, there is still a lot of paperwork brokers require—even if it is ultimately housed in the cloud.

4 Ways to Improve Systems for Increased Closings

Whether the paperwork is printed or not, the following four tips will keep any agent or broker from losing sleep over paperwork nightmares.

Create a strong infrastructure Are you in a paperless office? Do you operate in the cloud? Or, do agents at your office turn in a paper copy of their listing and sales files? No matter how you operate, make sure that the system for creating and reviewing transaction files is easily accessible and clear to all agents and staff. If you are an agent, make sure you understand your office system and check in with your broker to see how files are reviewed.

Stay current Big or small, it doesn’t matter. Many offices face challenges in keeping up with the newest real estate rules and regulations. State forms and contracts change regularly. Make sure that the checklist of documents you require for each transaction is clear, concise and up-to-date. One good way to do this is to subscribe to updates on your state association website (and then read the emails when they arrive in your inbox).

Provide or participate in training You know what they say: “Rome wasn’t built in a day.” Even the top-producing agents require constant and continuous training. Agents need to be regularly trained on the forms, and how to use them. That’s the job of the broker and the brokerage. If you are an agent in a brokerage which doesn’t keep you up-to-date on policies and procedures, you may want to hang your hat elsewhere (or you may ultimately risk losing the hat).

Review all files File review is a key component to ensure that transaction files are error free. Whether the broker or a designee reviews the transaction file, this is a key component of success in real estate. Since all the birds may be flying in a different direction, a strong review component will create teachable moments for the agent and for the entire agency.

Whether you are an agent or a broker, taking the time to control the infrastructure of your business by creating workable systems and training programs will lead to better qualified agents and, of course, more closings.

 

(Originally published by Melissa Zavala on Agent Genius)

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Rainmaker
3,341,597
Will Hamm
Hamm Homes - Aurora, CO
"Where There's a Will, There's a Way!"

Hello Melissa Zavala,  As always you nailed it with your knowledge once again.  More people should subscript to you!

Aug 06, 2016 12:25 AM #1
Rainmaker
718,422
Bill Roberts
Brooks and Dunphy Real Estate - Oceanside, CA
"Baby Boomer" Retirement Planner

Yes, Melissa Zavala Every day the reasons for an in-house transaction co-ordinator increase, don't they?

Bill Roberts

Aug 06, 2016 02:07 AM #2
Rainer
57,671
Julie Moorhead
Edina Realty, affiliate of Berkshire Hathaway - Annandale, MN
A Love of Selling Homes

You are right on right on. I have been on this soap box for about 6 months, creating checklists, holding training sessions, providing tech strategies and it amazes how many agents it goes right past their attention (deficit).

This gives me renewed energy to reach the end in seeing a comprehensive system installed in my office.

Aug 17, 2016 12:51 AM #3
Rainmaker
2,823,377
Laura Cerrano
Feng Shui Manhattan Long Island - Locust Valley, NY
Certified Feng Shui Expert, Speaker & Researcher

Infrastructure always helps to do more with less or to do more with more.

Aug 23, 2016 04:27 PM #4
Rainmaker
2,823,377
Laura Cerrano
Feng Shui Manhattan Long Island - Locust Valley, NY
Certified Feng Shui Expert, Speaker & Researcher

To go with The previous comment was saying, it's all about interlocking strategies with action in that exact way or something like it.

Aug 23, 2016 04:29 PM #5
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Melissa Zavala

Broker, Escondido Real Estate, San Diego County
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