Are You Still Using a Fax Machine for Real Estate?

Real Estate Agent with RE/MAX Gold DRE #00697006

Are you still using a fax machine for real estate? Easy for me to mock, but what the hey. I cannot believe it took me so long to think of this. Probably because when things work like they are supposed to work, you don't go around looking for ways to change them. Especially if you're like me, a busy Sacramento Realtor who doesn't have a lot of time to ponder stuff she doesn't need to clog up her brain with. When I take a listing, I fax all of the documents to myself and then foward them to my office, escrow and transaction coordinator. That's a lot of pages.

My present fax machine I've had for 10 years. First the document feeder started to stick, requiring manual insertion of each page. Next, Tessa broke off the document feeder plate. We tried to tape it back with Duct tape, but it did not hold, and now the residue causes even more problems. The copy function produces pages with a black line through it. You can read more in my personal blog today about my solutions at this link: Why a Desktop Scanner Replaces a Fax Machine.

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elizabeth weintraub



Weintraub and Wallace Realtors



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Elizabeth Weintraub is co-partner of Weintraub & Wallace Team of Top Producing Realtors, an author, home buying expert at The Balance, a Land Park resident, and a veteran real estate agent who specializes in older, classic homes in Land Park, Curtis Park, Midtown, Carmichael and East Sacramento, as well as tract homes in Elk Grove, Natomas, Roseville and Lincoln. Call Elizabeth Weintraub at 916.233.6759. Put our combined 80 years of real estate experience to work for you. Broker-Associate at RE/MAX Gold. DRE License # 00697006.

Photo: Unless otherwise noted in this blog, the photo is copyrighted by Big Stock Photo and used with permission.The views expressed herein are Weintraub's personal views and do not reflect the views of RE/MAX Gold. Disclaimer: If this post contains a listing, information is deemed reliable as of the date it was written. After that date, the listing may be sold, listed by another brokerage, canceled, pending or taken temporarily off the market, and the price could change without notice; it could blow up, explode or vanish. To find out the present status of any listing, please go to


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John Pusa
Berkshire Hathaway Home Services Crest - Glendale, CA
Your All Time Realtor With Exceptional Service

Elizabeth Weintraub Sacramento Real Estate Agent, Top 1% of Lyon Agents 

Not anymore!

Jan 29, 2017 09:42 AM #6
William Feela
Realtor, Whispering Pines Realty 651-674-5999 No.

I still use the fax. Sometime it is faster than scanning

Jan 29, 2017 09:51 AM #7
Kasey & John Boles
Jon Gosche Real Estate, LLC - - Boise, ID
Boise & Meridian, ID Ada/Canyon/Gem/Boise Counties

We have efax only because we occassionally work with people who still fax. 98% of the time we don't use it but the small percentage we do makes it worth having.-Kasey

Jan 29, 2017 09:51 AM #8
Lynnea Miller
Bend Premier Real Estate - Bend, OR
Premier Real Estate Service in Central Oregon

Sounds like it is time for you to replace your fax machine with a scanner. We do still have fax capability with our company copier/scanner, but it is rarely used.

Jan 29, 2017 09:54 AM #9
Endre Barath, Jr.
Berkshire Hathaway HomeServices - Beverly Hills, CA
Realtor - Los Angeles Home Sales 310.486.1002

Elizabeth my fax machine fried when we moved here almost three years ago... since then I had one person who wanted to fax me something.... fax machines will soon be in museums:))Endre

Jan 29, 2017 09:58 AM #10
Andrea Bedard
Thompson Company, REALTORS® - Silver Spring, MD
M.A.; REALTOR® Silver Spring, MD and beyond

I honestly don't remember the last time I used one Elizabeth! It's been a few years for sure. A couple or so years ago a lender requested that I fax something, no scanning allowed, he said, only fax. That was an odd request that put me in a serious bind. Thankfully the Title Company came to the rescue - they faxed the docs for me.

Jan 29, 2017 02:42 PM #11
Cheryl Dukes . . . . . Intown Atlanta
Solid Source Realty, Inc. - Atlanta, GA

Yes I still use an all-n-one printer/fax/scanner/copier. I don't fax out as much anymore, but every now and then, someone tells me (banks, utilities) they don't accept emails or don't want to give an email address, so I have to fax a document to them. And I do still occasionally receive incoming faxes. So me and my fax are still in business.

Jan 29, 2017 03:27 PM #12
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Andrea Bedard Cheryl Dukes - Atlanta The thing is you do NOT need a FAX machine to send a FAX. That's what eFAX numbers are for. I have one eFAX from my company and another as a Plan B through MetroFax. It's like $8 a month or so. You can receive faxes and send faxes through your computer.

Jan 29, 2017 03:32 PM #13
Beth Atalay
Cam Realty and Property Management - Clermont, FL
Cam Realty of Clermont FL

Elizabeth Weintraub Sacramento Real Estate Agent, Top 1% of Lyon Agents, I've been using efax for years now, I had one person who faxed me short sale papers just a few weeks ago in a long time. Most email them as I do.

Jan 30, 2017 08:36 AM #14
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Beth Atalay Yeah, I, too, have been using eFAX for years. It just did not dawn on me that what I really needed was a scanner, not a replacement FAX machine. That just slipped quietly into obscurity. It was evident when I saw Office Depot was promoting the same 10-year-old model I owned.

Jan 30, 2017 08:40 AM #15
Hella M. Rothwell, Broker/Realtor®
Carmel by the Sea, CA
Rothwell Realty Inc. CA#01968433 Carmel-by-the-Sea

Elizabeth Weintraub Sacramento Real Estate Agent, Top 1% of Lyon Agents - I don't think I've had a landline for the past 10 years. E-faxing is so efficient and I don't get those annoying Midnight 1-page advertising faxes that used up my printer paper plus, when you try to unsubscribe the number, that number is already disconnected! Like you, though, I'm in the market for a new scanner. Let me know what you get and how you like it.

Jan 30, 2017 10:08 AM #16
Eileen Begley
Coldwell Banker, DelMonte - Carmel, CA
Monterey Real Estate

Hi Elizabeth; I have an efax like most. But do use the office fax occasionally. I did check with my office - to make sure it's a "real fax" and doesn't get sent via email like most!

Anything with a social security number or other sensitive personal info should NOT be emailed!! (Unless you have a program that encrypts it). I have clients call or text me SSN's if I need them.

Many people don't realize that sending an email is like sending a postcard - very easy for people to read and collect info. So unless you encrypt or have an online secure portal (many lenders have this) be careful what you email!



Jan 30, 2017 04:36 PM #17
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Yes, Eileen, faxes are so secure. Why paper just falls out of the machine all over the office floor. People also leave documents in the feeder.

But I never almost never have a reason to collect a seller's Social Security number, especially since short sales for the most part have bit the dust.


Jan 30, 2017 04:42 PM #18
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Hella M. Rothwell, Broker/Realtor® I just got my new Scan Snap today. Easy to set up. Takes up so little room on my desk, like 1/3 the space of that honkin' fax machine. Scans really quickly, efficiently, without sticking; I love it!!!! It will scan double sided, color, photos, a wide assortment of sizes.

My days of dealing with manual feeds on the stinkin' fax are over. No more waiting waiting waiting for it to show up in my email. Instant gratification. LOL.

Jan 30, 2017 04:44 PM #19
Patricia Feager, MBA, CRS, GRI,MRP
Selling Homes Changing Lives

I haven't used a FAX in years but in our MLS we are required to put our Broker's FAX number. I can't wait for the day when they stop making printers with the FAX feature. 

Jan 30, 2017 04:59 PM #20
Chris Ann Cleland
Long and Foster REALTORS®, Gainesville, VA - Bristow, VA
Associate Broker, Bristow, VA

I have that ScanSnap, but I use it as my desktop scanner and it is my most valuable player every day.  Love it.

Jan 31, 2017 07:31 PM #21
Jim Smith
The Property Management Company - Round Rock, TX

Unfortunately, with our property management company, we still utilize a fax machine on a regular basis due to the low-tech ability of many of our contractors.  Slowly, but surely, they are getting away from it; however, while they are experts within their discipline, they lack knowledge and desire to embrace technology.

Feb 01, 2017 07:54 AM #22
Nina Hollander
Coldwell Banker Residential Brokerage - Charlotte, NC
Your Charlotte/Ballantyne/Waxhaw/Fort Mill Realtor

Hi Elizabeth... I haven't had a fax machine in forever, but I do have a fax number and scan and fax through my email with that number and receive faxes that way. There are people who simply cannot receive data except via fax or send it via fax and the $90/year it costs me to maintain that number is worth it to me for being able to service my clients.

Feb 03, 2017 10:17 AM #23
Myrl Jeffcoat
GreatWest Realty - Sacramento, CA
Greater Sacramento Real Estate Agent

I can't remember the last time I used a fax machine.  But, it's been a long time.  I generally scan documents as a .pdf file and then save those files, email them as attachments to those who will need or require them.  No service fees are required.

Jan 07, 2018 07:06 PM #24
Elizabeth Weintraub Sacramento Realtor Top 1%
RE/MAX Gold - Sacramento, CA
Put 40 years of experience to work for you

Myrl Jeffcoat How did you find this old blog, Myrl? This is a year old, LOL. Actually, I do have an efax that I pay for because sometimes my own efax doesn't work, and that system goes down. So it's my Plan B for people who need to fax something to me and they can't scan and email it. There are still people like that out there, which is why you may need an efax.

Jan 07, 2018 07:22 PM #25
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